Automate Calendly
Know what is happening with your Calendly bookings without checking your calendar. New bookings, cancellations, reschedules and no-shows are posted as they happen, and you get your day's meetings and a brief on each invitee before the call. Describe what you want to your AI assistant, check what it will do, and it keeps running with your laptop closed.
Try asking
Create a ClickRuntime automation: when someone books on my Calendly, post their name, email, event type and meeting time to #bookings in Slack.
Paste it into your assistant. It tells you what it will send or change before it runs live.
Ideas
What you can automate in Calendly
Post new Calendly bookings to Slack
When someone books, Slack shows their name, email, event type and time straight away.
See how it worksPost Calendly cancellations to Slack
When a meeting is cancelled, you see who cancelled and their reason.
See how it worksGet today's meetings by email each morning
Each morning you get the day's Calendly meetings with who is coming and what they told you.
See how it worksPost Calendly no-shows to Slack
When an invitee is marked as a no-show, Slack shows who it was and which meeting they missed.
See how it worksMark no-shows in Calendly for you
An hour after each meeting, invitees are marked as no-shows unless you said they attended, and you get a summary.
See how it worksPost Calendly routing form answers to Slack
Every routing form answer reaches Slack, along with whether the person went on to book.
See how it worksGet a brief before each Calendly call
Half an hour before each meeting, you get a short summary of who you're meeting and what they want.
See how it worksPost rescheduled meetings to Slack
When a meeting moves, Slack shows the old and new time side by side.
See how it worksGet a rebooking email draft when someone cancels
When a meeting is cancelled, a friendly rebooking email based on their reason is waiting for you to send.
See how it worksGet weekly Calendly booking numbers
Each Monday you see last week's bookings, cancellations and no-show rate for each event type, compared with the week before.
See how it worksGet tomorrow's meetings with likely no-shows flagged
Each evening you see tomorrow's meetings, with invitees who cancelled or rescheduled before flagged.
See how it works Your own logicAny other automation you can describe in words
Your own rules, schedule and AI steps with Calendly, plus any other app. Describe it and your assistant builds it.
See how to build your ownBuild your own
Build any Calendly automation you can describe
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
For example, ask your assistant
Every evening, check tomorrow's Calendly bookings and use AI to write me a short prep note for each one from the answers the invitee gave.
When someone books a Calendly meeting, add their name, email, time and answers to my Bookings sheet in Google Sheets.
When a Calendly booking is cancelled, mark it cancelled in my Bookings sheet in Google Sheets, post it in #sales on Slack and send the person a reschedule link through Gmail.
Beyond chat
Have Calendly work when you're not in the chat
Instant
Post new Calendly bookings to SlackThe moment it happens
On a schedule
Get today's meetings by email each morningOn a schedule
Instant
Post Calendly cancellations to SlackThe moment it happens
Setup
Connect Calendly
You connect Calendly with a personal access token you create in your own account. Any user can generate one.
Calendly
Scheduling
- In Calendly, open Integrations, then API & Webhooks.
- Under Personal Access Tokens, generate a new token, give it a name and create it.
- Copy the token straight away. Calendly cannot show it again.
- In the ClickRuntime dashboard, open Connections & secrets and save the token as a secret for Calendly. It is sent as a Bearer token.
Good to know
Calendly limits that affect automations
- The Calendly API is open on every plan, so agendas, reports and briefs work on the free plan.
- Webhooks need a paid plan (Standard, Professional, Teams or Enterprise). Instant alerts for bookings, cancellations and no-shows rely on them. On the free plan, new bookings can be checked on a schedule instead.
- Routing forms are on the Teams plan and up.
- A regular user's token only reaches that user's meetings. An admin or owner token reaches the whole organization.
FAQ
Questions about automating Calendly
What can ClickRuntime see in Calendly?
Do alerts arrive straight away?
Does it send reminders to my invitees?
Where does the pre-call brief come from?
Do I need AI for Calendly automations?
Is this a Calendly connector for ChatGPT or Claude?
Related pages
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