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Connect Gmail to YouTube

YouTube Studio is full of numbers and comments, but most creators and marketers would rather get the highlights in their inbox. Connecting Gmail and YouTube sends you reports on comments and performance, and confirms new uploads, from your own address.
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Ideas

What you can do with Gmail and YouTube

Comment analysis, upload confirmations and channel performance reports, delivered to your inbox. These are ready-made starting points. Anything else you can describe works too.
WeeklyAI

Email yourself an analysis of your YouTube comments

Every week you get an email on what viewers are saying in your comments, with the main themes, questions and ideas for new videos.

See how it works
The moment it happens

Upload finished videos as private and email you to approve

Each finished video is uploaded to YouTube as private and you get an email with the link, ready to approve and make public.

See how it works
On a schedule

Get a weekly email on your YouTube channel's numbers

Every week you get an email with your latest videos, their views and likes, and what changed since last time.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Gmail and YouTube, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Gmail and YouTube automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Gmail and YouTube in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Email me only when a video gets more than 20% fewer views in its first 48 hours than my last ten videos averaged.

Once a week, read new comments on my last three videos and email me the five most common questions with suggested answers.

Use cases

Why people connect Gmail and YouTube

How the two apps work together

  • YouTube does not offer webhooks for uploads, comments or stats, so the script checks on a schedule, such as every 15 minutes for new videos or weekly for reports.
  • Emails are sent through your connected Gmail account, so they come from your own address.
  • Incoming emails can also start YouTube actions, for example a reply to a report email asking for more detail on a video.

  • Creators get a weekly channel report by email

    Views, subscribers gained and top videos for the week arrive in the inbox on Monday. No need to log into YouTube Studio to see the numbers.

  • Agencies send clients performance emails

    Each client gets a short email with their channel's results and the best-performing video. Reports go out on the same day every month.

  • Brand managers watch for sponsorship inquiries

    Comments mentioning collaboration or sponsorship are emailed to the business inbox. Leads in comments do not get buried.

  • Teams notify viewers or partners about new videos

    When a new video goes public, a short email goes to a list of partners or a client contact. They hear about it the day it launches.

More apps

Gmail, YouTube and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Weekly report email plus a sheet log

Every Monday, email me my YouTube channel's views, subscribers and top five videos for last week and add the totals as a row in my Channel Stats sheet.

Sponsorship comments to email and Slack

When a new comment on my YouTube videos mentions a brand deal or collaboration, email it to my business address and post it in #partnerships on Slack.

Log YouTube business inquiries in HubSpot

When someone emails my channel's business address about a sponsorship, create a HubSpot contact and note with the email and the video they mentioned.

Setup

Connect Gmail and YouTube once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Gmail

Email

  1. At console.cloud.google.com, create a project and enable the Gmail API under APIs & Services → Library.
  2. Set up the OAuth consent screen. On Google Workspace choose Internal. On a personal Gmail account choose External, then under Audience click Publish app so it is In production, not Testing.
  3. Under Data Access, add the scopes you need, such as https://www.googleapis.com/auth/gmail.modify, or gmail.send if you only want to send.
  4. Under Clients, create an OAuth client of type Web application with the redirect URI https://clickruntime.com/oauth/callback.
  5. In the ClickRuntime dashboard, open Connections, choose Gmail and enter the client ID and secret. On a personal account Google shows an unverified-app screen: click Advanced, then go to your app.

YouTube

Video / Social

  1. In Google Cloud Console, enable the YouTube Data API v3 for your project.
  2. Under Credentials, create an API key and restrict it to the YouTube Data API. In the ClickRuntime dashboard, save it as a secret on Connections & secrets.
  3. For channel actions, set up the OAuth consent screen with the https://www.googleapis.com/auth/youtube scope, then create a Web OAuth client with the redirect URI https://clickruntime.com/oauth/callback.
  4. In the ClickRuntime dashboard, open Connections, choose YouTube and enter your OAuth client ID and secret, then authorise your channel.

FAQ

Questions about connecting Gmail and YouTube

Which address are the emails sent from?
Your own Gmail or Google Workspace address. Reports can go to you or to anyone you list.
Does it need my YouTube login?
Reading public stats and comments works with a YouTube API key. Uploading or changing videos needs your Google account connected in your ClickRuntime dashboard.
Can I send reports to clients?
Yes. Add their addresses in the prompt and the report goes from your Gmail like any other email.
How often can reports be sent?
Daily, weekly or monthly. Gmail's own sending limits are far above what these reports use.
Can the report include charts?
The email can include tables and figures as HTML. If you want charts, ask your assistant to build simple ones into the email or link to a sheet.
Which YouTube data can it report on?
Anything the YouTube Data and Analytics APIs return for your channel, such as views, watch time, subscribers, likes and comments.
Can it send to several recipients?
Yes. List the recipients in your request, or keep them in a sheet or label the script reads each time.

Related pages

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