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ClickRuntime

Connect Google Docs to Pinecone

Your Google Docs hold what your business knows: policies, product notes, past proposals. Pinecone stores that text so an AI can find the right passage when it answers a question or drafts something new. Connect them to get answers and drafts based on your own documents, not on guesswork.
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Ideas

What you can do with Google Docs and Pinecone

Answers, replies and drafts grounded in your own Google Docs, with Pinecone finding the passages that matter. These are ready-made starting points. Anything else you can describe works too.
On a scheduleAI

Index reports in Pinecone and write an analysis to Google Docs

Your report documents are indexed in Pinecone, and each quarter an AI analysis drawing on them is written into a new Google Doc.

See how it works
On a scheduleAI

Draft email replies from your FAQ Google Doc

New customer emails get a draft reply in Gmail based on the answers in your FAQ Google Doc, ready for you to check and send.

See how it works
The moment it happensAI

Give your Telegram bot a long-term memory

Tell your Telegram bot things as they come up and ask about them later; it remembers what you said and keeps a running notes Doc.

See how it works
Every hourAI

Draft Google Docs from your stored research

Add a topic to your list and get a first draft in Google Docs built from the notes in your knowledge base.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Google Docs and Pinecone, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Google Docs and Pinecone automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Google Docs and Pinecone in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Every hour, re-index only the Google Docs in my Knowledge folder that changed since the last run, and delete their old vectors first.

Each night, check my Pinecone index against my Docs folder and remove vectors for Docs that were deleted or moved out.

Use cases

Why people connect Google Docs and Pinecone

How the two apps work together

  • ClickRuntime checks Docs on a schedule for new or edited documents.
  • Changed Docs are split into chunks, embedded and upserted into a Pinecone index with the Doc ID as metadata.
  • Queries to the index can be run by other automations, for example to answer questions.

  • Startup builds an internal Q&A bot

    Company Docs are chunked and stored in Pinecone so an assistant can find answers by meaning.

  • Support team indexes help articles

    Help content written in Docs is kept in a Pinecone index used by a support chatbot.

  • Sales finds past proposals

    Proposal Docs are embedded so reps can search for similar past deals.

  • Researcher searches notes

    Research notes in Docs can be searched by topic instead of keywords.

More apps

Google Docs, Pinecone and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Answer Slack questions from indexed Docs

When someone asks a question in #help, search our Pinecone index of Docs and reply in the thread with the answer and Doc links.

Index a whole Drive folder

Index every Doc and PDF in my Drive Knowledge folder into Pinecone and keep it current.

Telegram bot answers from Docs

Answer questions sent to my Telegram bot using my Pinecone index of Google Docs.

Setup

Connect Google Docs and Pinecone once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Google Docs

Documents

  1. At console.cloud.google.com, enable the Google Docs API in your project. Enable the Google Drive API too if you want to copy templates, export PDFs or list folders.
  2. Under IAM & Admin → Service Accounts, create a service account and add a JSON key.
  3. Share the doc, or the folder it lives in, with the service account's email as Editor.
  4. In the ClickRuntime dashboard, save the JSON key as a secret on Connections & secrets.

Pinecone

AI / Vector database

  1. In the Pinecone console, open the project that holds your index.
  2. Go to API Keys and create a new API key, then copy it.
  3. In the ClickRuntime dashboard, open Connections & secrets and save the key as a secret for Pinecone. It is sent in the Api-Key header.

FAQ

Questions about connecting Google Docs and Pinecone

What does Pinecone do here?
It stores your documents as searchable pieces, so the passages that match a question can be found in a moment and given to the AI to answer from.
How do changes in my Docs reach Pinecone?
Documents edited since the last run are read again and their pieces replaced, so answers use the current version.
Do I need my own Pinecone account?
Yes. Create an index in Pinecone and save its API key in your ClickRuntime dashboard. Your data stays in your own index.
Which documents get indexed?
The ones in the folder you choose. Keep drafts or private notes elsewhere if you do not want them used in answers.
Which embedding model does it use?
Whatever you choose. Pinecone's hosted embeddings or another provider can be used.
Does it store the Doc text in Pinecone?
It can store chunk text as metadata, or only IDs and links, depending on your setup.
Can I filter search by Doc?
Yes. Metadata like Doc ID, title or folder can be added to each vector.

Related pages

Keep exploring

Tell your assistant what Google Docs and Pinecone should do together

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