The moment it happens

Get an email before your Paddle API key expires

A week's warning before your key stops working, so you can replace it without any automation going quiet.

Runs: The moment it happens
Apps: Paddle
AI: Not needed
Access: notification settings

Send this to your assistant

Create a ClickRuntime automation: when Paddle says my API key is about to expire, email me at billing@mycompany.com with the key name and the expiry date.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A founder integrates Paddle with an internal dashboard, a billing sync and an accounting tool, each using an API key. Paddle keys can be set to expire, and when one does, the dashboard stops updating, invoices stop syncing and nobody can tell why until a customer complains about a missing receipt. Replacing a key is simple, but only if you know it is about to expire, and nobody puts key expiry dates in their calendar.

When Paddle sends its notification that an API key is about to expire, the event reaches ClickRuntime as soon as it is issued. An email is sent to you right away, naming the key and the expiry date, so you have time to create a replacement and update the tools that depend on it.

It is a small safety net for developers and finance teams whose revenue operations depend on Paddle integrations.

What you get out of it

Billing syncs keep running
A new key put in place before the old one expires means no gap in data flowing to your accounting and reporting tools. The alternative is missing days of transactions.
No surprise outages on a Monday
Keys often expire on days nobody is watching. A warning gives you time to rotate calmly during working hours, not in a rush when something has already broken. That planning also means you can test the new key before the old one stops working.
Customers still receive their invoices
Integrations that send receipts or provision access depend on a valid key. An early warning keeps customers from waiting on access they paid for. That is especially important for finance teams that depend on complete transaction records for reporting.
Good security practice is easier
Expiring keys are a safe habit, but they only work if people rotate them. A reminder makes regular rotation realistic, which limits the damage if a key ever leaks. That habit protects you in the long run, because shorter-lived credentials mean fewer old keys lying around.
The right person is told
The email goes to the address you choose, such as an engineering lead or finance contact. That avoids the warning going to someone who left the company. A shared mailbox is a good choice if several people maintain the integrations.

How it works

What happens, step by step

When one of your Paddle API keys is close to expiring, Paddle tells ClickRuntime.
ClickRuntime reads the name of the key and its expiry date.
You get an email naming the key and the date it expires, so you can replace it before anything stops working.

Before it runs live

Connect Paddle
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Get an email before your Paddle API key expiresjust nowSucceeded

Email · Paddle API key expiringPaddle API key 'Production backend' expires 2026-11-02

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Paddle steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

api_key_expiry_reminder.pyexample

from clickruntime import on_event, notify

@on_event
def handle(event):
    body = event.json
    if body.get("event_type") != "api_key.expiring":
        return {"emailed": False}
    key = body["data"]
    notify.email_me(f"Paddle API key '{key['name']}' expires {key['expires_at'][:10]}",
                    f"Key: {key['name']}\nExpires: {key['expires_at']}\n"
                    "Create a replacement in Paddle > Developer tools > Authentication before then.")
    return {"key": key["id"]}

FAQ

Common questions

How far ahead does Paddle warn me?

Paddle sends the notification ahead of the expiry date, and the email goes out as soon as it arrives. Check Paddle's current documentation for the exact lead time, since it is controlled by Paddle. Lead time is set by Paddle, not by this setup.

Does it replace the key for me?

No. It only tells you that a key is about to expire. Creating the new key in the Paddle dashboard and updating the tools that use it is a manual step, which is safer for something as sensitive as an API credential.

Do I need to set anything up in Paddle?

Yes. You add a notification destination in Paddle that points to your link and subscribe it to the API key expiry event. After that, Paddle sends the event and the email follows without further effort.

What permissions does it need?

notification settings. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens