On a schedule

Email yourself a weekly text backup of your boards

Each week you get the text of every sticky note and card on your boards, organised by board.

Runs: On a schedule
Apps: Miro
AI: Not needed
Access: boards:read

Send this to your assistant

Create a ClickRuntime automation: every Sunday at 3am export the text of all sticky notes and cards on my Miro boards 'Q3 Roadmap' and 'Customer Research', one section per board, and email it to me.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A Miro board can hold months of work: workshop results, research clusters, roadmap sticky notes, architecture diagrams. If someone deletes a frame, a team member leaves and their account is removed, or an admin closes a plan, that work may be hard or impossible to recover. Miro is not a place most people export from regularly, so a text copy of the content is rarely there when it is needed.

Each week, ClickRuntime lists your boards, pages through all the items on each of the boards you chose, builds a text or CSV file of their content, and emails it to you. The result is a plain, searchable copy of what your boards contained that week.

Facilitators, product teams and agencies that rely on Miro for their key work use it as insurance.

What you get out of it

Work survives accidents
If a frame is deleted or a board is overwritten, you have last week's content in plain text. That turns a disaster into a few minutes of retyping. Restoring it takes minutes.
People leaving does not mean losing their boards
Boards owned by departing team members may disappear with their accounts. A weekly copy keeps what they created available for whoever takes over. That protects the team's investment of time.
Content is searchable outside Miro
A text export can be searched with the tools you already use, which is hard to do inside a large board. You can find that one sticky note from the March workshop in seconds.
Evidence of past decisions
A weekly record shows what was on the board when a decision was made. That helps in reviews and with clients who ask what was agreed at the workshop. That helps when a client disputes it later.
Independence from one vendor
Having your content outside any one product reduces risk if plans change or access is lost. You can move to a different tool without starting from scratch. Choice of tools stays yours.
Easy to audit and archive
Plain files can be stored with project documents. When a project closes, the archive is already there, instead of needing a manual export before access is turned off. That also saves time when a project is closed down.

How it works

What happens, step by step

Every Sunday at 3am, ClickRuntime lists all your Miro boards.
It reads the text of every sticky note, card and shape on each board.
It turns each board into a simple text list.
You get the backup by email, with the number of items on each board.

Before it runs live

Connect Miro

What you get

RunsOn a schedule

Email yourself a weekly text backup of your boardstoday, 9:00Succeeded

Email · Miro board backupQ3 Roadmap (48 items) - Bulk export for Acme accounts - SSO for Northwind pilot

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Miro steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

board_content_backup.pyexample

import re
from clickruntime import on_trigger, notify, http, credentials

API = "https://api.miro.com/v2"
BOARDS = ["Q3 Roadmap", "Customer Research"]

@on_trigger
def run(event):
    headers = {"Authorization": "Bearer " + credentials.connection("miro", "main")}
    sections = []
    for name in BOARDS:
        board = next(b for b in http.get(f"{API}/boards", headers=headers, params={"query": name}).json()["data"] if b["name"] == name)
        texts, cursor = [], None
        while True:
            page = http.get(f"{API}/boards/{board['id']}/items", headers=headers, params={"limit": 50, **({"cursor": cursor} if cursor else {})}).json()
            for item in page["data"]:
                if item["type"] in ("sticky_note", "card"):
                    content = (item.get("data") or {}).get("content") or (item.get("data") or {}).get("title") or ""
                    texts.append("- " + re.sub(r"<[^>]+>", "", content).strip())
            cursor = page.get("cursor")
            if not cursor:
                break
        sections.append(f"{name} ({len(texts)} items)\n" + "\n".join(texts))
    notify.email_me("Miro board backup", "\n\n".join(sections))
    return {"boards": len(sections)}

FAQ

Common questions

Does the backup include images and drawings?

The export focuses on text content, such as sticky notes, text boxes and card titles. Images and freehand drawings are listed by type and position, but their visual content is not reproduced in a text file.

Which boards are backed up?

The boards you choose when you set it up, or all boards you can access. Naming the key boards keeps the email small, and you can add boards later by asking your AI assistant. Boards can be added or removed later.

How large can the backup be?

Big boards produce big files, and email has size limits. If a board is very large, the content can be split across several emails or sent in a compact CSV form, which you can request.

What permissions does it need?

boards:read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule