On a schedule

See the next three days of your Basecamp schedule

Each morning an email lists the project's schedule entries coming up in the next few days.

Runs: On a schedule
Apps: Basecamp
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every morning at 7:30 email me the schedule entries in my Website Redesign Basecamp project for the next 3 days, with times and links.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Basecamp's project schedule holds client calls, deadlines, launch days, site visits and workshops, but it is easy to forget it exists. People look at the to-do list and the message board and skip the calendar view. A workshop on Thursday with a client is remembered at 9 am on Thursday, the agenda is not ready, and half the team has booked other meetings over the top of it.

Each morning, ClickRuntime reads the schedule of your Basecamp project, lists the entries and keeps those starting within the next three days. It sends an email with each entry's title, start time and a link. You see what is coming up before it becomes urgent.

Teams that run client projects with fixed events, such as photo shoots or training sessions, find it prevents scrambles. Producers who coordinate crews can add the call sheet link.

What you get out of it

Preparation happens before the day
Three days of notice gives time to prepare agendas, send reminders and book rooms. Meetings begin better organized and clients notice the difference. Meetings begin organized, and clients notice the difference immediately.
Double-bookings are caught
Seeing the next few days in one place shows when a person has two events at once. You can move one before anybody is disappointed. You can move one before anybody is disappointed.
The schedule becomes part of the routine
A calendar nobody opens is of no use. An email makes the schedule visible daily, so entries get updated and the calendar remains accurate. So entries get updated and the calendar stays accurate.
Remote and part-time team members stay informed
Colleagues who are not in the Basecamp project every day still hear about upcoming workshops. They do not rely on a chat message or on someone remembering to tell them.
Deadlines get a visible countdown
Seeing a launch date show up in the email three days before it arrives is a useful nudge. Last-minute changes happen early enough to matter. Last-minute changes happen early enough to matter.

How it works

What happens, step by step

Every morning at 7:30, ClickRuntime reads your Basecamp project's schedule.
It keeps the events starting in the next three days.
You get one email listing each event with its date, time and a link.

Before it runs live

Connect Basecamp

What you get

RunsOn a schedule

See the next three days of your Basecamp scheduletoday, 9:00Succeeded

Email · Website Redesign: next 3 days2026-10-20 15:00 Homepage review with Acme https://3.basecamp.com/4400000/buckets/2700000/schedule_entries/7300000

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Basecamp steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_email_of_upcoming_schedule_entries.pyexample

from datetime import datetime, timedelta, timezone
from clickruntime import on_trigger, notify, http, credentials

BASE = "https://3.basecampapi.com/4400000"  # your account id
PROJECT, SCHEDULE = 2700000, 3200000  # Website Redesign project and its schedule

@on_trigger
def run(event):
    headers = {"Authorization": "Bearer " + credentials.connection("basecamp", "main"), "User-Agent": "ClickRuntime (team@example.com)"}
    entries = http.get(f"{BASE}/buckets/{PROJECT}/schedules/{SCHEDULE}/entries.json", headers=headers).json()
    now = datetime.now(timezone.utc)
    soon = [e for e in entries if now <= datetime.fromisoformat(e["starts_at"].replace("Z", "+00:00")) <= now + timedelta(days=3)]
    soon.sort(key=lambda e: e["starts_at"])
    lines = [f"{e['starts_at'][:16].replace('T', ' ')}  {e['summary']}\n{e['app_url']}" for e in soon]
    notify.email_me("Website Redesign: next 3 days", "\n\n".join(lines) or "Nothing scheduled in the next 3 days.")
    return {"entries": len(soon)}

FAQ

Common questions

How far ahead does it look?

It looks three days ahead by default, which suits most projects. If you want a longer view, such as seven days for a project with long lead times, your AI assistant can change the window and show you the update to approve.

Does it include events in all my Basecamp projects?

It reads one project's schedule unless you ask for more. For several projects, the flow can combine their entries into one email grouped by project, or you can create a separate email for each project and its team.

Will recurring events appear every time?

Recurring schedule entries are returned by Basecamp as individual occurrences, so those that fall in the next three days will show up in the email. A weekly meeting therefore appears in the days leading up to each occurrence, as you would expect.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule