On a schedule

Get overdue Teamwork.com tasks every weekday

A morning email lists every late, unfinished task, grouped by project.

Runs: On a schedule
Apps: Teamwork.com
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8am, email me all incomplete Teamwork.com tasks whose due date has passed, grouped by project, with the assignee next to each one.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A team lead opens Teamwork on Monday and finds fourteen tasks past their due date across five projects. Some are a day late, some three weeks. Nobody noticed because each person only sees their own list, and the project views are sorted by project, not by how late things are. Deadlines slide without a conversation, and clients are the ones who point it out.

Each morning, ClickRuntime requests incomplete tasks with a due date before today, groups them by assignee and project and emails you one list. It shows who owns what, how many days late each item is and a link to open it, so you can bring the right people into the day's first conversation.

It suits managers, producers and team leads responsible for delivery across several projects.

What you get out of it

Late work is visible every morning
A daily list means a task is never more than one day late before somebody knows. Catching slips early gives you time to move deadlines or add help instead of explaining a miss afterward.
Accountability becomes factual
Seeing task owners and days overdue turns a vague worry into a specific conversation. People respond better to a concrete list than to a general reminder that things are behind.
Workload problems show up
When one person's name appears ten times, it suggests overload rather than laziness. You can rebalance assignments before burnout leads to more missed deadlines. A grouped list makes that pattern easy to see at once.
Stuck tasks get unblocked
A task that has been overdue for weeks is often waiting on something. Seeing it on the list prompts a question about what is blocking it, which is often easy to remove.
Client commitments are protected
Overdue client-facing tasks are the ones that cause the most damage. Having them in your inbox each morning gives you a chance to warn the client before they ask. A phone call beats an apology email after the date has passed.

How it works

What happens, step by step

Every weekday at 8 am, ClickRuntime looks in Teamwork.com for unfinished tasks whose due date has passed.
It groups them by project.
You get one email listing each overdue task with its due date and the person it is assigned to.

Before it runs live

Connect Teamwork.com

What you get

RunsOn a schedule

Get overdue Teamwork.com tasks every weekdaytoday, 9:00Succeeded

Email · Overdue tasksAcme rollout - Send training deck (due 20261015, Sam Ortiz)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Teamwork.com steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_overdue_tasks_digest.pyexample

from collections import defaultdict
from clickruntime import on_trigger, credentials, http, notify

SITE = "yourcompany"

@on_trigger
def run(event):
    resp = http.get(f"https://{SITE}.teamwork.com/tasks.json",
                    params={"filter": "overdue", "includeCompletedTasks": "false"},
                    auth=(credentials.secret("TEAMWORK_API_KEY"), "x"))
    resp.raise_for_status()
    by_project = defaultdict(list)
    for t in resp.json().get("todo-items", []):
        who = t.get("responsible-party-names") or "unassigned"
        by_project[t["project-name"]].append(f"  - {t['content']} (due {t['due-date']}, {who})")
    if not by_project:
        return {"overdue": 0}
    lines = []
    for project, tasks in sorted(by_project.items()):
        lines += [project] + tasks
    total = sum(len(t) for t in by_project.values())
    notify.email_me(f"{total} overdue Teamwork.com tasks", "\n".join(lines))
    return {"overdue": total}

FAQ

Common questions

Does the digest include tasks without a due date?

No. Only incomplete tasks with a due date earlier than today are listed, because those are the ones that are actually late. Tasks with no date are not part of the overdue list. That keeps the digest accurate.

Can I limit it to certain projects or people?

Yes. You can restrict the digest to specific projects or a team, or send each assignee only their own overdue tasks. Describe how you want it split and your assistant will propose the change for approval.

What time and time zone does it use?

You choose the time and time zone when setting it up, for example 8:00 in your local time. Due dates in Teamwork are compared with the date at run time in that zone, so tasks due today are not wrongly listed.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a scheduleAI