On a schedule

Post rows due in the next 3 days to Slack

Each weekday morning your team sees what's due soon, with links to the rows, before anything slips.

Runs: On a schedule
Apps: Smartsheet
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every weekday at 9am post to #ops in Slack the rows in my Smartsheet 'Launch Tracker' due within the next 3 days whose Status isn't Complete, with a link to each row.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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Why use it

Why teams use this automation

A project manager keeps a Smartsheet with a hundred rows: deliverables, owners, a Due Date column and a Status column. People update their own rows when they remember, and nobody opens the sheet every day to see what is coming. A task due Thursday is noticed on Thursday afternoon, when it is too late to ask for help, move a dependency or warn the client. The delay is rarely about effort. Nobody saw it coming.

Each morning, ClickRuntime reads the sheet, keeps the rows whose Due Date falls between today and three days from now and whose Status is not Complete, and posts the list to Slack with a link to each row. If nothing is coming due, there is nothing to read.

Project offices, agencies and operations teams that live in Smartsheet but communicate in Slack get the most from it.

What you get out of it

Deadlines are visible three days ahead
A short lookahead leaves enough time to reassign a task, request help from a teammate or warn a stakeholder, which a same-day reminder cannot do. Most slipped dates are cheaper to fix on Monday than on Thursday.
Owners are reminded where they work
Most people read Slack all day and open Smartsheet rarely. A morning post with row links brings the due items to the place they already look, and the link takes them straight to the row to update.
Completed work is not nagged about
Rows marked Complete are filtered out, so the list contains only open work. People learn to trust it because it never shows something they already finished. A trusted reminder gets read, and an ignored one does not.
Project managers stop checking manually
Scanning a long sheet for dates is slow and easy to get wrong. A generated list removes the daily chore and the risk that a filter was set incorrectly or left on from last week.
The team shares one view of the week
When the list is in a channel, everyone sees what is due, including people who rely on someone else's deliverable. Dependencies get discussed in the thread instead of discovered afterward.

How it works

What happens, step by step

Every weekday at 9am, ClickRuntime reads your Smartsheet sheet.
It keeps the rows due in the next three days that aren't marked Complete.
It posts the list to your Slack channel with each due date and a link to the row.

Before it runs live

Connect Smartsheet

What you get

RunsOn a schedule

Post rows due in the next 3 days to Slacktoday, 9:00Succeeded

Slack · #opsDue in the next 3 days: • 2026-10-20 Final pricing sign-off • 2026-10-21 Acme launch webinar dry run

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Smartsheet steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

due_soon_reminders_in_slack.pyexample

from datetime import date, timedelta
from clickruntime import on_trigger, notify, http, credentials

SHEET_ID = 4583173393803140  # your 'Launch Tracker' sheet

@on_trigger
def run(event):
    sheet = http.get(f"https://api.smartsheet.com/2.0/sheets/{SHEET_ID}", headers={
        "Authorization": "Bearer " + credentials.connection("smartsheet", "main")}, params={"include": "rowPermalink"}).json()
    titles = {c["id"]: c["title"] for c in sheet["columns"]}
    today, until = date.today().isoformat(), (date.today() + timedelta(days=3)).isoformat()
    soon = []
    for row in sheet["rows"]:
        cells = {titles[c["columnId"]]: c.get("value") for c in row["cells"]}
        due = str(cells.get("Due Date") or "")[:10]
        if due and today <= due <= until and cells.get("Status") != "Complete":
            soon.append(f"• {due}  <{row['permalink']}|{cells.get('Task Name', 'Row ' + str(row['rowNumber']))}>")
    if soon:
        notify.slack("Due in the next 3 days:\n" + "\n".join(sorted(soon)), channel="#ops")
    return {"due_soon": len(soon)}

FAQ

Common questions

Which columns does the reminder rely on?

It uses a date column, here Due Date, and a Status column. If your sheet names them differently, such as Deadline and Stage, say so during setup and the same logic works on those names.

Can the window be longer than three days?

Yes. A team with long-lead deliverables might look seven days ahead, while a fast-moving one may prefer tomorrow only. The number is simply the number of days added to today's date in the filter. Pick whatever suits your lead times.

Will it tell the person who owns each row?

The list can show the owner from an Assigned To column next to each row, and it can mention people in Slack when their email matches a Slack account. Otherwise it posts one list to the channel for everyone.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule