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Every 15 minutes

Write product descriptions in a sheet and push approved ones to Shopify

New products in your sheet get AI-written descriptions with French and German translations, and rows you approve update the product in Shopify.

Runs
Every 15 minutes
Apps
Google Sheets, Shopify
AI
Yes, uses the built-in AI allowance
Access
Sheets read+write; Shopify write_products, write_translations

Send this to your assistant

Create a ClickRuntime automation: every 15 minutes, check my Descriptions sheet: write a description and French and German translations for new rows, and when I mark a row Approved, update the product in Shopify.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A ceramics studio sells in English, French and German. Every new collection means writing dozens of product descriptions and getting them translated, which takes weeks and holds back the launch.

Drafting the descriptions and translations in a shared sheet, where the team can read and edit them side by side, turns weeks into an afternoon of reviewing. Only rows someone has approved reach the store, so quality stays in human hands.

What you get out of it

  • Launch collections sooner

    Drafts for every product and language appear within minutes of adding a row. The team spends its time checking, not writing from scratch.

  • Review in a familiar tool

    Everyone can read and edit a spreadsheet. Translators and copywriters work on the same row without a Shopify login.

  • Only approved text goes live

    Nothing changes in Shopify until someone marks a row approved. Mistakes are caught in the sheet, not on the product page.

  • Consistent tone across languages

    Every language is written from the same brief and the same product facts. Customers get the same story whichever language they read.

How it works

What happens, step by step

  1. Every 15 minutes, ClickRuntime reads your Descriptions sheet.

  2. For each new row with product notes, AI writes a description in your main language and translations for the other languages you sell in.

  3. The drafts are written into the row for you to review and edit.

  4. When you mark a row Approved, the description is sent to that product in Shopify, with the translations kept in the sheet for your store's translation settings.

  5. The row is marked Published so it is not sent again.

Before it runs live

  • Connect your Google Sheets account and pick the spreadsheets it may use
  • Connect Shopify

What you get

RunsEvery 15 minutes
Write product descriptions in a sheet and push approved ones to Shopifytoday, 9:00Succeeded
Google Sheets · Descriptionsspeckled-mug | Drafted in EN, FR, DE | Approved → Published to Shopify

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Google Sheets and Shopify steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
multilingual_product_descriptions_from_a_sheet.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, ai, report_fetched

STORE = "your-store.myshopify.com"

def gql(query, variables=None):
    resp = http.post(f"https://{STORE}/admin/api/2025-07/graphql.json", json={"query": query, "variables": variables or {}},
                     headers={"X-Shopify-Access-Token": credentials.connection("shopify", "store")})
    return resp.raise_for_status() or resp.json()["data"]

SHEET_ID = "your-spreadsheet-id"
SCHEMA = {"type": "object", "properties": {"en": {"type": "string"}, "fr": {"type": "string"}, "de": {"type": "string"}}}

@on_trigger
def run(event):
    sheets = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).spreadsheets().values()
    rows = sheets.get(spreadsheetId=SHEET_ID, range="Descriptions!A2:F").execute().get("values", [])
    todo = [(i, r + [""] * (6 - len(r))) for i, r in enumerate(rows, start=2) if len(r) < 6 or r[5] in ("", "Approved")]
    todo = [(i, r) for i, r in todo if r[1] and (not r[2] or r[5] == "Approved")]
    report_fetched(len(todo))
    for i, (handle, notes, en, fr, de, status) in todo:
        if not en:
            d = ai.generate(f"Product notes: {notes[:1500]}", json_schema=SCHEMA, max_output_tokens=1200,
                            system="Write an 80-word product description in English, then French and German translations.").json
            sheets.update(spreadsheetId=SHEET_ID, range=f"Descriptions!C{i}:E{i}", valueInputOption="RAW", body={"values": [[d["en"], d["fr"], d["de"]]]}).execute()
        elif status == "Approved":
            pid = gql(f'{{ productByHandle(handle: "{handle}") {{ id }} }}')["productByHandle"]["id"]
            gql("mutation($p: ProductUpdateInput!) { productUpdate(product: $p) { userErrors { message } } }", {"p": {"id": pid, "descriptionHtml": f"<p>{en}</p>"}})
            sheets.update(spreadsheetId=SHEET_ID, range=f"Descriptions!F{i}", valueInputOption="RAW", body={"values": [["Published"]]}).execute()
    return {"rows": len(todo)}

FAQ

Common questions

What do I put in the sheet for each product?
The product handle and a few notes: materials, size, care, what makes it special. The more facts you add, the better the description.
Can I edit the AI text before approving?
Yes. Change any cell you like, then mark the row approved. Shopify gets the text as it is in the sheet at that moment.
Which languages are supported?
Any language your Shopify store has published. Add a column for each and say which language it is.
What permissions does it need?
Sheets read+write; Shopify write_products, write_translations. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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