The moment it happens

Post big WooCommerce orders to Slack

Orders above your threshold show up in Slack with the number, total and a link as they come in.

Runs: The moment it happens
Apps: WooCommerce
AI: Not needed
Access: read (write to create webhook)

Send this to your assistant

Create a ClickRuntime automation: whenever my WooCommerce store gets an order over $100, post the order number, customer name, total and a link to the order to #sales in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Orders on a WooCommerce shop are good news, but a team can only celebrate or act on them if it knows they exist. The packing team sits in Slack, the owner is away from the admin screen, and the sales manager wants to know when a large wholesale order lands. Looking at the Orders page repeatedly is a poor use of anyone's day, and big orders can sit for hours before a human notices them.

When WooCommerce creates an order it sends a webhook. The automation checks the order total, optionally against a minimum you set, formats a message with the order number, items, total and a link to the order in the admin, and posts it to Slack. Only orders above the threshold appear if you choose that.

It works for shops that want the whole team to see orders, and for those that want to hear only about the large ones.

What you get out of it

The packing team starts at once
An order in Slack reaches the people who ship it immediately, so same-day dispatch is realistic and fewer customers write asking where their parcel is. Prompt shipping also lowers the number of status enquiries the team has to answer.
Big orders get special attention
A threshold such as 500 means a high-value order is flagged to the owner at once, so it can be packed carefully, checked for fraud or followed with a personal thank-you.
Order link saves clicks
The message links straight to the order in WooCommerce admin, so whoever picks it up lands on the right screen and not on a list of hundreds. That is a small detail, but it removes a minute of searching from every order.
Shared sense of momentum
Watching orders arrive in a channel is motivating for a small team and shows the effect of a campaign minutes after it goes out. It also tells the marketing person right away whether the latest post is working.
Quiet shop is also information
If a normally busy afternoon produces no messages, you check the site, and might discover that checkout or payments are broken. A silent channel on a normally busy afternoon is an early sign of a checkout problem.

How it works

What happens, step by step

When a new order is placed in your WooCommerce store, WooCommerce tells ClickRuntime straight away.
ClickRuntime checks the order total and ignores orders below the amount you set.
Orders that qualify are posted to your #sales Slack channel with the order number, customer, total and a link to open it in your store admin.

Before it runs live

Connect WooCommerce
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Post big WooCommerce orders to Slackjust nowSucceeded

Slack · #salesOrder #5512: Dana Fox, USD 186.40 https://shop.northwind.example/wp-admin/post.php?post=5512&action=edit

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other WooCommerce steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

new_order_to_slack_optionally_over_x.pyexample

from clickruntime import on_event, notify

MIN_TOTAL = 100
ADMIN = "https://yourstore.com/wp-admin/post.php"

@on_event
def handle(event):
    order = event.json
    total = float(order.get("total", 0))
    if total <= MIN_TOTAL:
        return {"posted": False}
    b = order.get("billing") or {}
    notify.slack(
        f"Order #{order['number']}: {b.get('first_name')} {b.get('last_name')}, "
        f"{order.get('currency')} {total:,.2f}\n{ADMIN}?post={order['id']}&action=edit",
        channel="#sales",
    )
    return {"posted": True, "order": order["number"]}

FAQ

Common questions

How do I set the minimum order value?

The threshold is a single number in the filter step, and your AI assistant can set it for you, for example 250. Leave it at zero to post every order, or raise it later as your volume grows.

Can it post orders to different channels depending on the amount?

Yes. For instance, all orders could go to a fulfillment channel, while those above a higher figure also post to a sales channel. Tell your AI assistant the rule and approve it before it goes live.

Does it include customer details in Slack?

By default it shows the order number, items and total. Names and addresses are personal data, so add them only if the channel is limited to the people who need them to ship. That protects customers' privacy.

What permissions does it need?

read (write to create webhook). Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens