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Daily

Get an evening list of payments received

Each evening you see the payments recorded that day, with customer, invoice and a total.

Runs
Daily
Apps
QuickBooks
AI
Not needed
Access
accounting (read)

Send this to your assistant

Create a ClickRuntime automation: every weekday at 6pm, email me the QuickBooks payments recorded today with customer, invoice number and the day's total.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Payments land in QuickBooks throughout the day from card processors, bank deposits, checks that someone records and online invoice links. Nobody sees the full picture until they run a report, so the owner asks whether the big client has paid, and the bookkeeper answers from memory or checks the Payments tab again and again.

Each day, ClickRuntime queries QuickBooks for payments whose transaction date is today and emails you a single list. It shows who paid, the amount and the invoice the payment applied to, with a total for the day at the bottom. One email replaces the repeated checks and gives you a consistent place to look each evening.

It is useful for owners who track cash closely and for bookkeepers who reconcile payments against the bank each evening.

What you get out of it

  • End-of-day cash is known

    The total at the bottom answers how much came in today without opening a report. That helps when deciding whether to place a supplier order or pay a bill tomorrow morning.

  • Bank reconciliation is faster

    Bookkeepers can compare the listed payments to deposits as they hit the bank. A mismatch is noticed the same evening instead of during a month-end reconciliation, when the trail has gone cold.

  • Unapplied payments stand out

    If a payment is received but not linked to the invoice you expected, the line makes that visible. Matching it to the right invoice right away prevents a customer from receiving a reminder for something they already paid.

  • A daily record builds itself

    Each email is a dated snapshot of money received. When a customer disputes whether and when they paid, you can look up the day and see the entry without searching QuickBooks.

  • Quiet days are noticed too

    A day with no payments at all is a signal as well. Seeing several light days in a row prompts a look at collections or at whether invoices were sent on time.

How it works

What happens, step by step

  1. Every evening ClickRuntime asks QuickBooks for the payments recorded that day.

  2. It lists each one with the customer, the amount and the invoice it paid.

  3. It adds up the day's total.

  4. The list and total arrive in your inbox as a short email.

Before it runs live

  • Connect QuickBooks

What you get

RunsDaily
Get an evening list of payments receivedtoday, 9:00Succeeded
Email · Payments today- Northwind Traders: $1,500.00 (invoice 1027) Total: $4,320.00

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other QuickBooks steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
payment_received_digest.pyexample
from datetime import date
from clickruntime import on_trigger, credentials, http, notify

REALM_ID = "1234567890"
API = f"https://quickbooks.api.intuit.com/v3/company/{REALM_ID}"

def qb(method, path, **kw):
    headers = {"Authorization": f"Bearer {credentials.connection('quickbooks', 'company')}", "Accept": "application/json"}
    resp = http.request(method, f"{API}{path}", headers=headers, params={"minorversion": 73, **kw.pop("params", {})}, **kw)
    resp.raise_for_status()
    return resp.json()

def query(sql):
    return qb("GET", "/query", params={"query": sql})["QueryResponse"]

@on_trigger
def run(event):
    today = date.today().isoformat()
    payments = query(f"select * from Payment where TxnDate = '{today}'").get("Payment", [])
    if not payments:
        return {"payments": 0}
    lines = []
    for p in payments:
        invoice_ids = [t["TxnId"] for line in p.get("Line", []) for t in line.get("LinkedTxn", []) if t["TxnType"] == "Invoice"]
        numbers = [qb("GET", f"/invoice/{i}")["Invoice"]["DocNumber"] for i in invoice_ids]
        lines.append(f"- {p['CustomerRef']['name']}: ${p['TotalAmt']:,.2f} (invoice {', '.join(numbers) or 'none'})")
    total = sum(p["TotalAmt"] for p in payments)
    notify.email_me(f"Payments today: ${total:,.2f}", "\n".join(lines + ["", f"Total: ${total:,.2f}"]))
    return {"payments": len(payments), "total": total}

FAQ

Common questions

Does the digest include payments made through QuickBooks Payments and by check?
It lists every payment record dated today in QuickBooks, regardless of how the money came in. Card payments, bank transfers and checks that someone enters all appear. A check entered tomorrow for today will appear in tomorrow's list, based on its transaction date.
What time does it run, and what if payments are entered later?
It runs once a day at the time you pick, and covers payments dated that day. Payments recorded after it runs but dated the same day will be missing. Running it in the evening, after the usual entry window, avoids most gaps.
Can the email show only payments above a certain amount?
Yes. A minimum amount can be applied so that small payments are skipped and only larger ones appear. Most people prefer the full list, but companies with hundreds of small payments sometimes want just those over a few hundred dollars.
What permissions does it need?
accounting (read). Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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