Monthly

Find Confluence pages nobody has updated

Each month you get the pages in a space untouched for six months, with their author and a link, ready for review.

Runs: Monthly
Apps: Confluence
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: on the 1st of each month, email me every page in Confluence space DOCS that hasn't been updated in 180 days, with the author, last update date and link.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Documentation decays quietly. A page written two years ago still shows up in search, still looks authoritative, and describes a process that changed last spring. New hires follow it, make mistakes, and lose trust in the whole wiki.

Once a month, this searches your space for pages that nobody has updated in the last 180 days, collects each page's title, author and last-updated date, and emails you the list. Instead of guessing which pages are old, you receive a concrete worklist for a cleanup.

It is aimed at documentation owners, support leads and team leads who want a regular, low-effort way to keep a wiki trustworthy. The 180 day rule is applied in the search itself, so you receive only the pages that really have not been touched, with their authors and dates ready for a review.

What you get out of it

Keep trusted documents trustworthy
When old pages are reviewed or archived, search results lead to current information. Employees stop learning that the wiki cannot be relied on. Employees who find current answers in search stop doubting the wiki, and the habit of using it survives.
Give each page an owner to chase
The list includes authors, so you know whom to ask whether a page is still true. It turns a vague cleanup into a set of small questions. Authors are named in the list, so a vague cleanup becomes a set of quick questions about whether each page is still true.
Reduce mistakes from outdated procedures
An obsolete onboarding or deployment guide causes real errors. Finding it during a monthly review prevents the next person from following wrong steps. An obsolete onboarding or deployment guide causes mistakes, and the monthly review catches it before another person follows it.
Shrink the wiki to what matters
Archiving pages nobody needs makes search cleaner. The monthly list shows candidates without anyone trawling through the space tree. Archiving pages nobody needs makes search results cleaner, and you pick candidates from the list and not by browsing the tree.
Prepare for audits and reviews
Regular evidence of content review supports quality processes. The emails show that pages were checked on a schedule. Regular proof that documents are reviewed supports quality systems, and the monthly emails show that checks happened on schedule.

How it works

What happens, step by step

Once a month, ClickRuntime looks through your Confluence space for pages that haven't been updated in six months.
For each one it notes the title, the author and when it was last updated.
You get the list by email, so you can review, update or archive old pages.

Before it runs live

Connect Confluence

What you get

RunsMonthly

Find Confluence pages nobody has updatedtoday, 9:00Succeeded

Email · 23 stale pages in DOCSVPN setup (old office) | Acme IT | last updated 2025-11-02 https://northwind.atlassian.net/wiki/spaces/DOCS/pages/10234

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Confluence steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

stale_pages_report.pyexample

from clickruntime import on_trigger, notify, http, credentials

SITE = "https://northwind.atlassian.net"

@on_trigger
def run(event):
    auth = (credentials.secret("CONFLUENCE_EMAIL"), credentials.secret("CONFLUENCE_API_TOKEN"))
    lines, start = [], 0
    while True:
        data = http.get(f"{SITE}/wiki/rest/api/content/search", auth=auth, params={
            "cql": 'space = DOCS and type = page and lastmodified < now("-180d") order by lastmodified',
            "expand": "version,history", "limit": 100, "start": start,
        }).json()
        for p in data["results"]:
            lines.append(f"{p['title']} | {p['history']['createdBy']['displayName']} | last updated {p['version']['when'][:10]}\n{SITE}/wiki{p['_links']['webui']}")
        if data["size"] < 100:
            break
        start += 100
    notify.email_me(f"{len(lines)} stale pages in DOCS", "\n\n".join(lines) or "No pages older than 180 days.")
    return {"stale": len(lines)}

FAQ

Common questions

What counts as a stale page?

A page whose last modification is more than 180 days old, which the search expresses as lastmodified earlier than 180 days ago. Pages edited within that period are not listed. Pages whose last modification is more than 180 days old are listed, and anything touched more recently is left out.

Can I use a different time period such as 90 days?

Yes. Tell your AI assistant the period you want and the query is adjusted. You will see the revised search for approval before it supersedes the existing setup. Any period you prefer can be used, such as 90 days, and you get a preview to approve.

Does it cover blog posts and attachments?

It is set up for pages in the space. Blog posts are a different content type and can be added to the query if you want them reviewed, as can specific labels. Blog posts are a different content type in Confluence, and adding them or filtering by label is a reviewed change to the search.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (monthly). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule