Weekly

Get a Friday count of unreconciled transactions

A weekly email shows how many bank transactions are still unreconciled in each account.

Runs: Weekly
Apps: Xero
AI: Not needed
Access: accounting.transactions.read

Send this to your assistant

Create a ClickRuntime automation: every Friday at 3pm, email me how many Xero bank transactions are not yet reconciled, broken down by bank account.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Bank reconciliation is the chore that feeds everything else in Xero. While transactions sit unreconciled, profit reports are wrong, VAT or sales tax returns are off and cash balances in Xero do not match the bank. Month end becomes a scramble of hundreds of lines, and mistakes made in a rush are hard to find later.

Each week, bank transactions where IsReconciled is false are collected from Xero, grouped by bank account, and emailed to you as a list with counts and amounts. It is a nudge that shows how big the pile is, so reconciliation happens in small sessions rather than one dreaded day.

Bookkeepers who share responsibility with an owner, and owners who keep their own books, both find the weekly count useful. A small weekly habit replaces a painful monthly catch-up for whoever does the books.

What you get out of it

Month end stops being a scramble
Clearing twenty lines each week is far easier than facing four hundred on the 30th, and small amounts of work do not feel like a burden. That keeps bookkeeping from becoming a deadline-driven crisis every month.
Reports reflect reality sooner
Profit and cash figures only become accurate once transactions are matched, so a weekly nudge keeps the numbers you use to decide things closer to correct. Decisions made from current numbers are better than decisions made from stale ones.
Errors are caught while memory is fresh
Remembering what a mysterious payment was for is easy in a week and nearly impossible after two months, so reconciling soon means fewer unexplained items. Details fade quickly, so fewer transactions end up filed under a vague guess.
Each account is visible separately
Grouping by bank account shows whether the problem is in the main current account or in a rarely checked credit card, which tells you where to start. Knowing which account has the backlog lets you split the work sensibly.
Tax returns are less stressful
With transactions matched through the quarter, preparing sales tax or income tax returns means reviewing the numbers instead of repairing them against the deadline. Filing on time is easier, and often cheaper, when the books are already in good shape.

How it works

What happens, step by step

Every Friday ClickRuntime checks your Xero bank accounts for transactions that are not reconciled yet.
It counts them for each account and overall.
You get an email with the total and the count per account, so you know how much is left before month end.

Before it runs live

Connect Xero

What you get

RunsWeekly

Get a Friday count of unreconciled transactionstoday, 9:00Succeeded

Email · Reconciliation27 unreconciled Xero transactions Business Checking: 19 Company Card: 8

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Xero steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

unreconciled_bank_transactions_reminder.pyexample

from collections import Counter
from clickruntime import on_trigger, credentials, http, notify

API = "https://api.xero.com/api.xro/2.0"

def xero_headers():
    token = credentials.connection("xero", "work")
    tenant = http.get("https://api.xero.com/connections", headers={"Authorization": f"Bearer {token}"}).json()[0]["tenantId"]
    return {"Authorization": f"Bearer {token}", "xero-tenant-id": tenant, "Accept": "application/json"}

@on_trigger
def run(event):
    txns = http.get(f"{API}/BankTransactions", headers=xero_headers(),
                    params={"where": "IsReconciled==false"}).json()["BankTransactions"]
    by_account = Counter(t["BankAccount"]["Name"] for t in txns)
    lines = [f"{name}: {n}" for name, n in by_account.most_common()]
    notify.email_me(f"{len(txns)} unreconciled Xero transactions", "\n".join(lines) or "All reconciled.")
    return dict(by_account)

FAQ

Common questions

Does it include transactions waiting in the bank feed?

It reads bank transactions that exist in Xero and are not yet reconciled. Statement lines that have arrived through the bank feed but have not been matched may be counted separately, so confirm which you want in the report.

Can I limit it to one bank account?

Yes. The query can filter by account, so you can ask for only the main business account, or send the report for each account to a different person. Tell your AI assistant which accounts to include.

What if I have no unreconciled items?

Then there is nothing to chase and the email can be skipped, or it can send a short confirmation. Many people prefer silence when everything is clean, so their inbox only shows the weeks when action is needed.

What permissions does it need?

accounting.transactions.read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule