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On a schedule

Get a Monday list of overdue tasks by owner

One email each week shows every overdue task in a folder, grouped by owner, with days late.

Runs
On a schedule
Apps
Wrike
AI
Not needed
Access
read

Send this to your assistant

Create a ClickRuntime automation: every Monday at 8am email me all overdue Wrike tasks in the Marketing folder, grouped by assignee, with how many days late each one is.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Overdue work is rarely evenly spread. In a typical Wrike project, one person may hold nine late tasks because they are the bottleneck, while others have none. A project manager scanning the board sees a sea of red and cannot tell whether the problem is capacity, unclear priorities or one person quietly struggling.

Every Monday, active tasks in your project folder with due dates before today are fetched, and the names of the assignees are looked up. Tasks are grouped by owner with the number of days each is late, and one email goes out with the whole picture.

Weekly project reviews, retrospectives and client status calls are where this tends to get used, since the grouped list becomes the agenda. Managers get the facts needed for a fair conversation before the week starts.

What you get out of it

  • Bottlenecks show up by name

    Seeing that one person owns nine of fourteen late tasks moves the conversation from why the project is late to how to redistribute the work. That makes redistributing work a concrete decision and not a vague complaint about lateness.

  • Days late quantify the problem

    A task one day behind and a task six weeks behind look the same on a board. The count of days makes it obvious which deserve attention first. Ordering by lateness sends attention first to the items that have waited longest.

  • Monday reviews start prepared

    Walking into the weekly meeting with the overdue list already grouped by owner saves the first ten minutes that are usually spent building the list. A prepared list turns a status meeting into a short planning session.

  • Quiet struggles become visible

    Someone who is overloaded rarely says so. A weekly list shows a growing pile of late tasks before it turns into missed milestones or burnout. Spotting it in weekly numbers is kinder, and cheaper, than finding out after a missed milestone.

  • Fair, consistent reporting

    Every owner is shown in the same format each week, so nobody feels singled out, and the numbers can be compared week to week. Consistent reporting builds trust because everyone can see the same rules applied each week.

How it works

What happens, step by step

  1. Every Monday at 8am, ClickRuntime finds the active tasks in your Wrike folder that are past their due date.

  2. It looks up who each task is assigned to and works out how many days late it is.

  3. You get one email grouped by person, listing each late task with days overdue and a link.

Before it runs live

  • Connect Wrike

What you get

RunsOn a schedule
Get a Monday list of overdue tasks by ownertoday, 9:00Succeeded
Email · 6 overdue Marketing tasksSam Lee 4 days late Acme case study draft https://www.wrike.com/open.htm?id=1234567890

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Wrike steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
weekly_overdue_tasks_by_assignee.pyexample
import json
from collections import defaultdict
from datetime import date, timedelta
from clickruntime import on_trigger, notify, http, credentials

API = "https://www.wrike.com/api/v4"
FOLDER = "IEAAAAAAI4AAAAAB"  # your Marketing folder id

@on_trigger
def run(event):
    headers = {"Authorization": "Bearer " + credentials.connection("wrike", "main")}
    today = date.today()
    tasks = http.get(f"{API}/folders/{FOLDER}/tasks", headers=headers, params={
        "status": "Active", "descendants": "true", "fields": json.dumps(["responsibleIds"]),
        "dueDate": json.dumps({"end": (today - timedelta(days=1)).isoformat()}),
    }).json()["data"]
    ids = {r for t in tasks for r in t["responsibleIds"]}
    names = {c["id"]: f"{c['firstName']} {c['lastName']}" for c in http.get(f"{API}/contacts/{','.join(ids)}", headers=headers).json()["data"]} if ids else {}
    groups = defaultdict(list)
    for t in tasks:
        late = (today - date.fromisoformat(t["dates"]["due"][:10])).days
        for person in [names.get(r, "?") for r in t["responsibleIds"]] or ["Unassigned"]:
            groups[person].append(f"  {late} days late  {t['title']}\n  {t['permalink']}")
    body = "\n\n".join(f"{p}\n" + "\n".join(items) for p, items in sorted(groups.items()))
    notify.email_me(f"{len(tasks)} overdue Marketing tasks", body or "Nothing overdue in Marketing.")
    return {"overdue": len(tasks)}

FAQ

Common questions

How is this different from an hourly overdue alert?
The alert tells you about each task as it slips. This weekly email summarises everything still overdue, grouped by owner with days late. Use the alert for quick response and this report for reviews and planning.
Does it show unassigned overdue tasks?
Tasks with no assignee can be listed in their own group, such as Unassigned, so they do not disappear from the report. These are often the most neglected items, so many managers like seeing them in plain view.
Can I send it to the whole team?
Yes, the email can go to several recipients or a distribution list. Some managers send it to themselves first and forward it, while others prefer sharing it directly so owners see the same list at the same time.
What permissions does it need?
read. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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