On a schedule

Get a weekly count of submissions per form

Each Monday morning you see how many entries every form received the week before.

Runs: On a schedule
Apps: Jotform
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every Monday at 8am, email me how many submissions each of my Jotform forms got in the previous seven days, sorted from most to fewest.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Anyone running a handful of Jotform forms, say a newsletter signup, an event RSVP, a contact form and a feedback survey, eventually asks which of them is pulling its weight. Answering means opening each form, filtering by date and counting rows or exporting to a spreadsheet. That job is easy to put off, so decisions about where to send traffic end up being made on gut feeling.

Every Monday, ClickRuntime lists the forms in your Jotform account, fetches the submissions created during the previous seven days for each one, counts them and emails you a single message with the totals per form. The count uses the created date on each submission, so late edits do not change the number.

A marketing lead can use it as a weekly pulse on inbound interest, and an office manager can use it to see whether a seasonal form has gone quiet.

What you get out of it

Budget goes to forms that convert
Seeing that the webinar form brought in 140 entries while the whitepaper form brought in 6 tells you where the next ad dollar or newsletter link should point, with numbers from last week rather than a hunch.
Dead forms get noticed and fixed
A form that records zero entries for two weeks in a row is usually broken, hidden behind a bad link or no longer needed. The Monday email makes that visible before a campaign has wasted its whole run.
Spreadsheet counting stops
Nobody has to export CSV files or filter by date just to produce a number for the Monday meeting. The totals are in your inbox before the meeting starts, and they are computed the same way every week.
Trends show up across weeks
Because the same email arrives on the same day, you can scroll back through your inbox and compare this week with the last four. A slow decline on a signup form is easier to spot that way than in a single export.
Reporting to others becomes a forward
If a manager or client wants to know how forms performed, you can forward one email with counts per form. It saves rebuilding the same summary every time someone asks.

How it works

What happens, step by step

Every Monday at 8am, ClickRuntime lists all the forms in your Jotform account.
It counts how many submissions each form received in the last seven days.
You get one email with each form and its count, busiest first, including forms that got none.

Before it runs live

Connect Jotform

What you get

RunsOn a schedule

Get a weekly count of submissions per formtoday, 9:00Succeeded

Email · Jotform submissions, last 7 days 38 Catering Order 12 Event Registration 0 Old contact form

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Jotform steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

weekly_submissions_report.pyexample

import json
from datetime import datetime, timedelta
from clickruntime import on_trigger, credentials, http, notify

@on_trigger
def run(event):
    headers = {"APIKEY": credentials.secret("JOTFORM_API_KEY")}
    since = (datetime.now() - timedelta(days=7)).strftime("%Y-%m-%d %H:%M:%S")
    forms = http.get("https://api.jotform.com/user/forms", headers=headers,
                     params={"limit": 100, "filter": json.dumps({"status": "ENABLED"})}).json()["content"]
    counts = []
    for form in forms:
        subs = http.get(f"https://api.jotform.com/form/{form['id']}/submissions", headers=headers,
                        params={"limit": 1000, "filter": json.dumps({"created_at:gt": since})}).json()["content"]
        counts.append((len(subs), form["title"]))
    counts.sort(reverse=True)
    notify.email_me("Jotform submissions, last 7 days", "\n".join(f"{n:>4}  {title}" for n, title in counts))
    return {"forms": len(counts), "total": sum(n for n, _ in counts)}

FAQ

Common questions

How does it decide which week to count?

It counts submissions whose created date falls in the seven days before the report runs. A submission is counted in the week it was created, even if someone edits the answers later. Because it runs on Monday, the numbers describe the week that just ended.

Will forms with zero submissions appear in the email?

Yes, they are listed with a count of zero. That is deliberate, since a form that stopped receiving entries is often the thing you most want to know about. If you would rather skip them, you can ask for only forms with at least one entry.

Can the report arrive on a different weekday or go to Slack?

The day and the destination are both part of the setup rather than fixed. Some people prefer Friday afternoon so the numbers are ready before the weekend, and others want the totals posted to a team channel instead of sent to one inbox.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens