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ClickRuntime

Automate Apollo.io

Put your Apollo.io prospecting data to work outside Apollo. New contacts, target accounts changing stage and the replies and meetings your sequences produce can be reported to your team on a schedule. Describe what you want to your AI assistant, check what it will do, and it keeps running without you watching it.

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Try asking

Create a ClickRuntime automation: every 15 minutes, check Apollo for newly added contacts and post each one's name, title and company to #prospects in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Ideas

What you can automate in Apollo.io

See new contacts as they are added, catch target accounts changing stage, and start each day with yesterday's sequence replies and booked meetings. These are ready-made starting points. Anything else you can describe works too.
Every 15 minutes

Post new Apollo contacts to Slack

Within 15 minutes of a contact being added in Apollo, #prospects gets their name, title and company.

See how it works
Every 30 minutes

Hear when a target account changes stage

When one of our Apollo accounts moves to a new stage, I get a Slack message saying which account and which stage.

See how it works
On a schedule

Email yesterday's sequence replies and meetings

Each morning I get an email listing the Apollo sequence contacts who replied or booked a meeting the day before.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Apollo.io, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Apollo.io automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what Apollo.io should do in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Every week, pull new Apollo.io contacts matching our saved search and have AI pick the 20 best fits from their titles and companies.

Add each new Apollo.io contact from my saved list to a Google Sheet with name, title, company and email.

When a lead is added to our Google Sheet, enrich it with Apollo.io, create the contact in HubSpot and add them to an Apollo.io sequence.

Beyond chat

Have Apollo.io work when you're not in the chat

Connecting Apollo.io to ChatGPT or Claude lets you ask about it while you chat. ClickRuntime handles the part that should happen on its own: checks on a schedule and actions on each new event, set up from the same chat and running after you close it.

Setup

Connect Apollo.io

Apollo connects with an API key you create in Apollo settings. You decide whether it covers specific endpoints or is a master key.

Apollo.io

Sales intelligence

  1. In Apollo, open Settings, then Integrations, then API.
  2. Create a new key.
  3. Choose the endpoints it may use, or make it a master key if the automation reads sequences or users.
  4. In the ClickRuntime dashboard, open Connections & secrets and save the key as an Apollo secret.

Good to know

Apollo.io limits that affect automations

  • Some endpoints, including sequences and the user list, only work with a master key. A key limited to specific endpoints gets an access error there.
  • Enrichment calls use Apollo credits, so automations that enrich contacts draw on your credit balance.
  • Rate limits depend on your Apollo plan, and API access is limited on the free plan.

FAQ

Questions about automating Apollo.io

What can ClickRuntime see in Apollo?
Whatever your API key allows. A key scoped to certain endpoints reaches only those, and a master key can also read sequences and users.
Do I need a master key?
Only for automations that touch sequences or the user list, such as the daily sequence report. Contact and account alerts work with a key limited to those endpoints.
Will automations spend my Apollo credits?
Reading contacts and accounts for alerts doesn't enrich anything. Automations that call enrichment use credits the same way enriching in Apollo does.
Can I use it on Apollo's free plan?
API access is limited on the free plan, so some automations may not work there. A paid plan gives more API access.
Do I need AI for Apollo automations?
No. The alerts and the sequence report run without it. Writing summaries or scoring prospects uses the AI included in every ClickRuntime plan, with no AI key of your own needed.
Is this a Apollo.io connector for ChatGPT or Claude?
Not for chatting with Apollo.io data. A chat connector lets your assistant read and change Apollo.io while you're in the conversation. ClickRuntime is for the work that should happen without you: you set up an automation from the chat once, and it keeps running on a schedule or on each Apollo.io event.

Related pages

Keep exploring

Tell your assistant what Apollo.io should do

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