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Connect Gmail to Google Tasks

Most of what lands on your to-do list arrives by email first: an invoice to pay, notes from a meeting, a request from a client. Connecting Gmail and Google Tasks turns those emails into tasks with due dates, so the inbox stops being your to-do list.
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Ideas

What you can do with Gmail and Google Tasks

Invoices, meeting notes and requests from your inbox turned into Google Tasks, plus a ranked list each morning. These are ready-made starting points. Anything else you can describe works too.
Every 15 minutesAI

Turn emailed meeting notes into tasks and a recap

When meeting notes reach your inbox, each action item becomes a Google Task and attendees get a short recap email.

See how it works
Every 30 minutesAI

Get a payment task for every invoice in your inbox

Each invoice email becomes a Google Task due on its payment date, with the supplier and amount in the title.

See how it works
Every 15 minutesAI

Sort new emails, draft replies and create tasks

New emails are labelled, simple questions get a draft reply, and anything you need to do becomes a Google Task.

See how it works
DailyAI

Get your Google Tasks ranked by priority each morning

Each morning an email lists your open Google Tasks in the order to tackle them, with a line on why the top ones matter.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Gmail and Google Tasks, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Gmail and Google Tasks automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Gmail and Google Tasks in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Use AI to read each email and only create a task when it asks me to do something, with the deadline it mentions as the due date.

When I complete a task created from an email, archive that email.

Use cases

Why people connect Gmail and Google Tasks

How the two apps work together

  • A check every few minutes reads Gmail for labelled, starred or matching messages.
  • The script creates Google Tasks with a title, notes, due date and email link.
  • It can label or archive the email once the task is created.

  • Busy people turning email into to-dos

    Emails needing action become Google Tasks with a link back. The inbox stops being the task list.

  • Freelancers tracking invoices

    Invoice emails create payment reminder tasks with due dates. Bills are paid on time.

  • Managers capturing meeting actions

    Meeting notes emailed after calls are turned into tasks. Actions are tracked.

  • Teams handling requests

    Requests from clients create tasks. Nothing is missed.

More apps

Gmail, Google Tasks and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Task log

Log every task created from email to my Google Sheet with the sender and due date.

Daily task post

Each morning, post my Google Tasks due today to my Slack DM.

Time blocks

For tasks created from emails labelled "big", add a 1 hour block in my Google Calendar before the due date.

Setup

Connect Gmail and Google Tasks once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Gmail

Email

  1. At console.cloud.google.com, create a project and enable the Gmail API under APIs & Services → Library.
  2. Set up the OAuth consent screen. On Google Workspace choose Internal. On a personal Gmail account choose External, then under Audience click Publish app so it is In production, not Testing.
  3. Under Data Access, add the scopes you need, such as https://www.googleapis.com/auth/gmail.modify, or gmail.send if you only want to send.
  4. Under Clients, create an OAuth client of type Web application with the redirect URI https://clickruntime.com/oauth/callback.
  5. In the ClickRuntime dashboard, open Connections, choose Gmail and enter the client ID and secret. On a personal account Google shows an unverified-app screen: click Advanced, then go to your app.

Google Tasks

Tasks / To-do

  1. At console.cloud.google.com, enable the Google Tasks API in your project.
  2. Set up the OAuth consent screen and add the scope https://www.googleapis.com/auth/tasks, or tasks.readonly if the automation only reads.
  3. Create a Web OAuth client with the redirect URI https://clickruntime.com/oauth/callback.
  4. In the ClickRuntime dashboard, open Connections, choose Google Tasks and enter your client ID and client secret.

FAQ

Questions about connecting Gmail and Google Tasks

Where do the tasks show up?
In Google Tasks, which you can open from Gmail, Google Calendar or the Tasks app on your phone. Tasks with a due date also appear on that day in your calendar.
Does it change my emails?
Only if you ask it to. Some automations add a label such as Tasked so you can see which emails have been handled; none of them delete mail.
Can a task link back to the email?
Yes. The task notes include a link that opens the original message in Gmail.
Does it work with Google Workspace?
Yes. Connect your Workspace or personal Google account; both Gmail and Google Tasks use the same connection.
Can I choose the task list?
Yes. Name the list and tasks go there.
Can it read attachments?
It can read attachment names and text from common file types to write the task.
Does it work on shared mailboxes?
It works with mailboxes your Google account can access through Gmail.

Related pages

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