Daily

Get your Google Tasks ranked by priority each morning

Each morning an email lists your open Google Tasks in the order to tackle them, with a line on why the top ones matter.

Runs: Daily
Apps: Gmail, Google Tasks
AI: Yes, uses the built-in AI allowance
Access: tasks.readonly; gmail.send

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7, read my open Google Tasks, rank them by priority with a one-line reason for the top three, and email me the list.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A to-do list grows faster than it shrinks. Looking at twenty open tasks first thing in the morning makes it hard to choose, and the easiest items tend to get done first while the important ones wait.

Freelancers, managers and anyone who plans their own day use it to start with a clear order of work, decided before the inbox gets their attention.

What you get out of it

A decision made for you
The list arrives ranked, so the first thing you do is start the top task rather than deciding what to do.
Deadlines are weighed in
Tasks that are due soon or overdue rise to the top, even if they were added weeks ago.
Reasons, not just order
A short line explains why each top task matters, which helps when you are tempted to skip it.
Arrives in your inbox
The plan is in your inbox before you open it, so you see it before anything else pulls your attention.

How it works

What happens, step by step

Every morning at the time you choose, ClickRuntime reads your open Google Tasks with their notes and due dates.
AI ranks them by urgency and importance, and writes one line on why each of the top three matters.
The ranked list is emailed to you from your own Gmail address.

Before it runs live

Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
Connect Google Tasks

What you get

RunsDaily

Get your Google Tasks ranked by priority each morningtoday, 9:00Succeeded

Email · Today's plan1. Send Northwind the signed contract (due today; blocks their order) 2. Review Acme homepage copy

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Gmail and Google Tasks steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_prioritised_task_email.pyexample

import base64
from datetime import date
from email.message import EmailMessage
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, ai

ME = "me@example.com"

@on_trigger
def run(event):
    creds = Credentials(credentials.connection("google", "work"))
    tasks = build("tasks", "v1", credentials=creds, cache_discovery=False).tasks()
    items = tasks.list(tasklist="@default", showCompleted=False, maxResults=100).execute().get("items", [])
    if not items:
        return {"tasks": 0}
    listing = "\n".join(f"- {t['title']} | due {t.get('due', '')[:10] or 'none'} | {t.get('notes', '')[:150]}" for t in items)
    plan = ai.generate(f"Today is {date.today()}. Rank these tasks from most to least important. Put a one-line reason "
                       f"after each of the top three. Plain text, numbered.\n{listing}", max_output_tokens=800).text
    msg = EmailMessage()
    msg["To"], msg["Subject"] = ME, f"Today's plan: {len(items)} open tasks"
    msg.set_content(plan)
    build("gmail", "v1", credentials=creds, cache_discovery=False).users().messages().send(
        userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
    return {"tasks": len(items)}

FAQ

Common questions

Which tasks are included?

All open tasks in your Google Tasks lists, including ones without a due date. Completed tasks are left out.

Can I tell it what matters most?

Yes. Give your AI assistant a few rules, such as client work before admin, and the ranking follows them.

Can I get it on weekends?

Yes. Choose the days and time, for example weekdays at 7 or every day at 8.

What permissions does it need?

tasks.readonly; gmail.send. Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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