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Connect Gmail to monday.com

monday.com holds your projects and leads, and Gmail is where clients, new hires and your team actually read updates. Connecting the two turns board activity into emails people act on and sends the right message when new work starts.
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Ideas

What you can do with Gmail and monday.com

Board summaries, lead outreach drafts and welcome emails, between monday.com and Gmail. These are ready-made starting points. Anything else you can describe works too.
On a scheduleAI

Get a monthly lead report from your monday.com board

On the 1st of each month you get an email summarising your leads by status and source, with short AI commentary.

See how it works
On a schedule

Email the team a daily summary of risky monday.com items

Each weekday morning your team gets an email listing stuck, overdue and at-risk items from your monday.com board.

See how it works
The moment it happens

Start onboarding in monday.com and send a welcome email

When a client or new hire fills in your form, an onboarding item with all its steps is created in monday.com and they get a welcome email.

See how it works
Every 30 minutesAI

Draft personal emails for new monday.com leads

New leads on your monday.com board get a personalised outreach email drafted in Gmail, ready for you to review and send.

See how it works
Every 5 minutes

Turn labelled Gmail emails into monday.com items

Emails you label in Gmail become items on a monday.com board with the sender and full text, and the label is cleared once logged.

See how it works
The moment it happens

Email clients from Gmail when monday.com work is Done

When an item on a monday.com board is set to Done, the address in its Email column gets a completion email sent from your Gmail.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Gmail and monday.com, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Gmail and monday.com automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Gmail and monday.com in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Only create a monday.com item when AI judges the email is a real request with an action, and reply to the sender with the item name.

Every Friday, email each client a list of their monday.com items that changed status this week, and skip clients with no changes.

Use cases

Why people connect Gmail and monday.com

How the two apps work together

  • A check every few minutes reads Gmail for labelled or matching emails, or monday.com sends a webhook when an item is created or a column changes.
  • The script creates or updates monday.com items and fills columns such as status, person and date.
  • Going back, it sends emails or drafts from your Gmail address based on items and their columns.

  • Agencies turning client emails into items

    A client request arriving in Gmail becomes an item on the monday.com client board with the sender, subject and due date. Requests stop living only in someone's inbox.

  • Project managers sending status emails

    A weekly email to each stakeholder lists items by status column for their project. People outside monday.com stay informed.

  • Ops teams onboarding new clients

    When a new client item is created, a welcome email with next steps goes out from Gmail. Every client gets the same start.

  • Team leads chasing overdue items

    Items past their date column trigger a reminder email to the person assigned. Fewer things slip.

More apps

Gmail, monday.com and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Request to item with Slack ping

When an email labelled "request" arrives, create an item on my monday.com Requests board and post it to #requests.

Due dates on my calendar

When a monday.com item assigned to me gets a date, add it to my Google Calendar and email me a reminder the day before.

Save attachments with the item

When an email with attachments creates a monday.com item, save the files to a Google Drive folder and put the link in the item's link column.

Setup

Connect Gmail and monday.com once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Gmail

Email

  1. At console.cloud.google.com, create a project and enable the Gmail API under APIs & Services → Library.
  2. Set up the OAuth consent screen. On Google Workspace choose Internal. On a personal Gmail account choose External, then under Audience click Publish app so it is In production, not Testing.
  3. Under Data Access, add the scopes you need, such as https://www.googleapis.com/auth/gmail.modify, or gmail.send if you only want to send.
  4. Under Clients, create an OAuth client of type Web application with the redirect URI https://clickruntime.com/oauth/callback.
  5. In the ClickRuntime dashboard, open Connections, choose Gmail and enter the client ID and secret. On a personal account Google shows an unverified-app screen: click Advanced, then go to your app.

monday.com

Project management

  1. In monday.com, click your profile picture and open Developers.
  2. Under API token, click Show and copy the token. Admins can also find it under Administration, Connections, Personal API token.
  3. In the ClickRuntime dashboard, open Connections & secrets and save the token as a secret for monday.com.

FAQ

Questions about connecting Gmail and monday.com

How does ClickRuntime connect to monday.com?
With a personal API token from your monday.com profile, saved in your ClickRuntime dashboard. It can then read and update the boards you have access to.
Which address are the emails sent from?
Your own Gmail or Google Workspace address, so replies come back to your inbox.
Will it email clients without my review?
Only for messages you set up to send, such as a welcome email. Outreach to leads is saved as a Gmail draft for you to check.
Does it work with any board?
Yes. You tell it which board and which columns hold the status, owner and dates.
Can it add the email as an update on the item?
Yes. The email text can be posted as an update on the monday.com item so the conversation stays with the work.
Can it match replies to existing items?
Yes. The script can keep the email thread ID with the item and add later replies to the same item.
Does it need admin rights in monday.com?
No. It needs access to the boards you want it to use through your own monday.com account.

Related pages

Keep exploring

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