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On a schedule

Email the team a daily summary of risky monday.com items

Each weekday morning your team gets an email listing stuck, overdue and at-risk items from your monday.com board.

Runs
On a schedule
Apps
Gmail, monday.com
AI
Optional
Access
boards:read; gmail.send

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8:30am, check my Projects board in monday.com for items that are stuck, overdue or due in the next two days, and email the team a short standup summary.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Standups often waste time on items that are fine, while the stuck task in the corner of the board goes unmentioned. Team leads mean to review the board each morning, but it is easy to skip.

An email before the standup with only the items that need attention focuses the conversation. Owners see their overdue items in writing, and problems get raised days earlier.

What you get out of it

  • Shorter, sharper standups

    The meeting starts from the items that need help, not a tour of the whole board.

  • Overdue work gets noticed

    Items past their date are listed by owner, so nothing quietly slips.

  • Early warning

    Items due in the next two days are flagged while there is still time to act.

  • Works for remote teams

    Everyone gets the same summary in their inbox, whatever their time zone.

How it works

What happens, step by step

  1. Each weekday morning ClickRuntime reads the items on your monday.com board.

  2. It picks out items that are stuck, overdue, or due in the next two days and not done.

  3. AI can add a one-paragraph overview at the top.

  4. The summary is emailed to the team from your Gmail.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect monday.com

What you get

RunsOn a schedule
Email the team a daily summary of risky monday.com itemstoday, 9:00Succeeded
Email · Standup: 3 items need attention[Overdue] Northwind homepage copy – Sam (2026-10-17) [Stuck] Acme API keys – Priya (2026-10-22)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Gmail and monday.com steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
daily_standup_summary_from_a_monday_com_board.pyexample
import base64
from email.message import EmailMessage
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from datetime import date, timedelta
from clickruntime import on_trigger, credentials, http, ai

BOARD, TEAM = 1234567890, "team@example.com"
ITEMS = """query ($board: [ID!]) { boards(ids: $board) { items_page(limit: 200) { items {
  id name url column_values { id text } } } } }"""
def monday(query, **variables):
    resp = http.post("https://api.monday.com/v2", json={"query": query, "variables": variables},
                     headers={"Authorization": credentials.secret("MONDAY_API_TOKEN"), "API-Version": "2024-10"})
    resp.raise_for_status()
    return resp.json()["data"]

def send_email(to, subject, text):
    msg = EmailMessage()
    msg["To"], msg["Subject"] = to, subject
    msg.set_content(text)
    gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()

@on_trigger
def run(event):
    items = monday(ITEMS, board=[BOARD])["boards"][0]["items_page"]["items"]
    today, soon = date.today().isoformat(), (date.today() + timedelta(days=2)).isoformat()
    lines = []
    for i in items:
        c = {v["id"]: v["text"] for v in i["column_values"]}
        due, status = c.get("date") or "", c.get("status") or ""
        if status == "Done":
            continue
        flag = "Stuck" if status == "Stuck" else "Overdue" if due and due < today else "Due soon" if due and due <= soon else None
        if flag:
            lines.append(f"[{flag}] {i['name']} – {c.get('person') or 'no owner'} ({due or 'no date'})")
    if not lines:
        return {"flagged": 0}
    try:
        intro = ai.generate("\n".join(lines), system="Write a two-sentence overview for a team standup.", max_output_tokens=120).text
    except (ai.AINotIncluded, ai.AILimitReached):
        intro = ""
    send_email(TEAM, f"Standup: {len(lines)} items need attention", f"{intro}\n\n" + "\n".join(sorted(lines)))
    return {"flagged": len(lines)}

FAQ

Common questions

What counts as at risk?
Items due in the next two days that are not marked Done. You can change the window.
Does it use AI?
Optionally, to write a short overview at the top. Without it, you get a plain list by category.
Who receives the email?
Any addresses you list, such as a team group address, sent from your Gmail.
What permissions does it need?
boards:read; gmail.send. Nothing else in your accounts is used.
Does it need AI?
No, but you can ask for an AI step (for example a summary). It then uses ClickRuntime's built-in AI allowance.
How many runs does it use?
One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Email the team a daily summary of risky monday.com items” from your assistant

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