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ClickRuntime

Connect Gmail to Zoom

Zoom holds the meeting; Gmail is where people expect the link and the follow-up. Connect them and meetings get created, links get sent, and the notes from yesterday's calls arrive in your inbox, without copying anything between tabs.
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Ideas

What you can do with Gmail and Zoom

Meeting links sent on booking or payment, and daily summaries of your Zoom calls, all through Gmail. These are ready-made starting points. Anything else you can describe works too.
The moment it happens

Email the Zoom link to everyone who pays for your event

When someone pays for your event, they're registered on the Zoom meeting and get the join link by email from your Gmail.

See how it works
The moment it happens

Turn form bookings into Zoom meetings with a Gmail confirmation

Each meeting or interview request from your form gets a Zoom meeting and a confirmation email, and you get a note in Slack.

See how it works
DailyAI

Get a morning email summarising yesterday's Zoom meetings

Every morning you get one email with a short summary and the action items from each of yesterday's recorded Zoom meetings.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Gmail and Zoom, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Gmail and Zoom automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Gmail and Zoom in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

After each Zoom call that lasted over 20 minutes and has a transcript, draft a Gmail follow-up to external attendees only, listing action items with owners.

Every Friday, email me a list of this week's Zoom meetings with duration and attendees, and flag any that ran over by 15 minutes.

Use cases

Why people connect Gmail and Zoom

How the two apps work together

  • A check every few minutes looks for Gmail messages matching a label or subject, such as booking requests.
  • The script creates Zoom meetings through the Zoom API and emails the join link from your Gmail address.
  • After meetings, it checks Zoom for new recordings or transcripts and sends summaries or follow-up drafts through Gmail.

  • Consultants sending meeting links by email

    When a client asks for a call by email, a Zoom meeting is created and the link is sent from your Gmail. You do not copy links by hand.

  • Trainers running paid sessions

    After someone pays, they get a Gmail confirmation with the Zoom link and a reminder the day before. Every attendee has the right link.

  • Managers catching up on missed meetings

    After a Zoom call with a transcript, a summary with decisions and action items arrives in Gmail. People catch up without watching the recording.

  • Sales reps sending call follow-ups

    Once a Zoom sales call ends, a follow-up draft is saved in Gmail with what was discussed and next steps. The rep edits and sends it.

More apps

Gmail, Zoom and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Zoom invites with calendar events

When an email labelled "book" arrives, create a Zoom meeting, add a Google Calendar event with the link and reply to the sender with the time.

Attendance log after webinars

After each Zoom meeting ends, add the participant list to my Google Sheet and email absent registrants a link to the recording.

Sales call notes to HubSpot

After a Zoom call with a client, summarise the transcript, add it as a note on the HubSpot contact and save a follow-up draft in Gmail.

Setup

Connect Gmail and Zoom once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Gmail

Email

  1. At console.cloud.google.com, create a project and enable the Gmail API under APIs & Services → Library.
  2. Set up the OAuth consent screen. On Google Workspace choose Internal. On a personal Gmail account choose External, then under Audience click Publish app so it is In production, not Testing.
  3. Under Data Access, add the scopes you need, such as https://www.googleapis.com/auth/gmail.modify, or gmail.send if you only want to send.
  4. Under Clients, create an OAuth client of type Web application with the redirect URI https://clickruntime.com/oauth/callback.
  5. In the ClickRuntime dashboard, open Connections, choose Gmail and enter the client ID and secret. On a personal account Google shows an unverified-app screen: click Advanced, then go to your app.

Zoom

Video meetings

  1. At marketplace.zoom.us, go to Develop → Build App and choose Server-to-Server OAuth App. You need to be an admin, or have a role with the Server-to-Server OAuth app permission.
  2. Copy the Account ID, Client ID and Client Secret, then fill in the app name and contact details under Information.
  3. Under Scopes, add what your automations need, such as meeting:read:admin, meeting:write:admin and user:read:admin, or the granular versions like meeting:read:list_meetings:admin.
  4. Activate the app, then in the ClickRuntime dashboard open Connections, choose Zoom and enter the Account ID, Client ID and Client Secret.

FAQ

Questions about connecting Gmail and Zoom

Which Zoom account creates the meetings?
The Zoom account you connect in your ClickRuntime dashboard. Meetings appear in that account as if you had created them yourself.
Are emails sent from my own Gmail address?
Yes. They go out from the Gmail account you connect, so replies come back to you.
Does the summary need Zoom cloud recording?
Yes. Summaries are built from the transcripts of cloud-recorded meetings, which need a paid Zoom plan with recording and transcripts turned on.
Can it reuse one meeting for an event?
Yes. For recurring events or webinars, the same meeting is reused and each attendee is added to it.
Does it need a paid Zoom plan?
Creating meetings works on any Zoom account. Transcripts and cloud recordings need a paid Zoom plan with cloud recording turned on.
Can it save drafts instead of sending?
Yes. The script can save a Gmail draft for you to review, or send right away. You choose when you describe it.
How soon after a meeting does the summary arrive?
Zoom takes some time to process recordings and transcripts. The script checks every few minutes and sends the summary once Zoom has it ready.

Related pages

Keep exploring

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