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Daily

Get a morning email summarising yesterday's Zoom meetings

Every morning you get one email with a short summary and the action items from each of yesterday's recorded Zoom meetings.

Runs
Daily
Apps
Gmail, Zoom
AI
Yes, uses the built-in AI allowance
Access
Zoom cloud_recording:read; gmail.send

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7, read the transcripts of yesterday's recorded Zoom meetings and email me a short summary of each with its action items.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A product manager spends most of the day in Zoom calls with customers, engineers and partners. By evening the details blur together, promised follow-ups get forgotten, and notes are scattered across documents that were never finished.

Each morning one email lists yesterday's meetings with a short summary and the action items from each, taken from the Zoom transcripts. It's the first thing they read, and nothing agreed in a call is lost.

What you get out of it

  • Nothing agreed gets forgotten

    Action items from every call land in one place the next morning.

  • No note-taking during calls

    You can pay attention to the conversation instead of typing.

  • A record you can search

    Daily emails build up into a searchable history of what was decided and when.

  • One email, not one per meeting

    All of yesterday's calls in a single digest keeps your inbox calm.

How it works

What happens, step by step

  1. Every weekday morning, ClickRuntime finds yesterday's recorded Zoom meetings.

  2. It reads each meeting's transcript.

  3. AI writes a short summary and lists the action items for each meeting.

  4. You get one email from your Gmail with all of yesterday's meetings in it.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect Zoom

What you get

RunsDaily
Get a morning email summarising yesterday's Zoom meetingstoday, 9:00Succeeded
Email · Yesterday's meetingsAcme onboarding call: agreed on a 2 November go-live. Action: send the data import template by Friday.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Gmail and Zoom steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
daily_zoom_meeting_summaries_by_email.pyexample
import base64
from datetime import date, timedelta
from email.message import EmailMessage
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, ai

@on_trigger
def run(event):
    zoom = {"Authorization": f"Bearer {credentials.connection('zoom', 'work')}"}
    day = (date.today() - timedelta(days=1)).isoformat()
    meetings = http.get("https://api.zoom.us/v2/users/me/recordings", headers=zoom, params={"from": day, "to": day}).json()["meetings"]
    sections = []
    for m in meetings:
        vtt = next((f for f in m["recording_files"] if f["file_type"] == "TRANSCRIPT"), None)
        if not vtt:
            continue
        text = http.get(vtt["download_url"], headers=zoom).text[:20000]
        summary = ai.generate(f"Summarise this meeting in 3 sentences, then list action items:\n{text}", max_output_tokens=400).text
        sections.append(f"{m['topic']}\n{summary}")
    if not sections:
        return {"meetings": 0}
    msg = EmailMessage()
    msg["To"], msg["Subject"] = "me", f"Yesterday's meetings ({len(sections)})"
    msg.set_content("\n\n".join(sections))
    gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
    return {"meetings": len(sections)}

FAQ

Common questions

Which meetings are included?
Meetings recorded to the Zoom cloud with transcripts turned on. Meetings that weren't recorded can't be summarised.
Can it email the summary to attendees?
Yes, though by default it only goes to you, so you can check it first. Ask for a version that sends each summary to the meeting's participants.
How long are the summaries?
A few sentences and a short list of action items per meeting, with who is responsible where the transcript makes it clear.
What permissions does it need?
Zoom cloud_recording:read; gmail.send. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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