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Connect Google Sheets to Google Tasks

A sheet is a good place to collect things: leads, ideas, failed orders, updates to review. Google Tasks is where you actually work through what needs doing. Connecting them turns the rows that need attention into tasks with a due date, so nothing waits in a tab you rarely open.
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Ideas

What you can do with Google Sheets and Google Tasks

Sheet rows, emails and tracked pages turned into Google Tasks you can work through. These are ready-made starting points. Anything else you can describe works too.
WeeklyAI

Track a web page for new items and get a task to review each

New items on a page you follow are summarised into your sheet, and each one gets a Google Task so you review it.

See how it works
DailyAI

Turn the top items in your task sheet into today's Google Tasks

Each morning the most important open items from your sheet are added to Google Tasks, and the rows are marked as added.

See how it works
Every 15 minutesAI

Log new emails in a sheet and turn action items into tasks

Every new email is sorted and logged in your sheet, and the ones that need you become Google Tasks.

See how it works
Every 15 minutesAI

Create a task with an explanation when a sheet row is marked failed

When a row in your sheet changes to Failed, a Google Task appears with a likely cause, and you get an email.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Google Sheets and Google Tasks, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Google Sheets and Google Tasks automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Google Sheets and Google Tasks in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Only create tasks for rows assigned to me with priority High or Medium, and put High ones in a separate list.

When a task is completed, set the row's status to Done and add the completion date.

Use cases

Why people connect Google Sheets and Google Tasks

How the two apps work together

  • A check every few minutes finds new or changed rows in Google Sheets.
  • The script creates Google Tasks in the list you choose with title, notes and due date.
  • It reads completed tasks and writes completion dates back to the sheet.

  • Managers assigning work from a sheet

    Rows in a sheet become Google Tasks with due dates. Tasks show up in Gmail and Calendar.

  • Students planning assignments

    A sheet of coursework with deadlines creates tasks. Deadlines are tracked.

  • Freelancers logging completed work

    Completed Google Tasks are written back to a sheet with dates. Billing uses the log.

  • Teams tracking follow-ups

    Rows needing action become tasks for the owner. Follow-up happens.

More apps

Google Sheets, Google Tasks and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Weekly task summary

Every Friday, email me tasks completed this week from my Google Tasks list, using the log in my sheet.

Overdue tasks in Slack

Each morning, post tasks from my sheet that are overdue in Google Tasks to my Slack DM.

Calendar blocks

For each new task from my sheet longer than 2 hours, add a Google Calendar block before its due date.

Setup

Connect Google Sheets and Google Tasks once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Google Sheets

Spreadsheets

  1. In the ClickRuntime dashboard, open Connections and choose Google Sheets.
  2. Sign in with your Google account and allow access.
  3. Pick the spreadsheets the automation may use. It can't see any other file in your Drive.

Google Tasks

Tasks / To-do

  1. At console.cloud.google.com, enable the Google Tasks API in your project.
  2. Set up the OAuth consent screen and add the scope https://www.googleapis.com/auth/tasks, or tasks.readonly if the automation only reads.
  3. Create a Web OAuth client with the redirect URI https://clickruntime.com/oauth/callback.
  4. In the ClickRuntime dashboard, open Connections, choose Google Tasks and enter your client ID and client secret.

FAQ

Questions about connecting Google Sheets and Google Tasks

Which task list do the tasks go to?
Your default list unless you name another one, such as Work or Follow-ups. Tasks show up in Google Tasks, Gmail and Calendar.
Will the same row create a task twice?
No. Each automation remembers which rows it has already handled, or marks them in the sheet, so a row only becomes a task once.
Can tasks have due dates?
Yes. A due date can come from a column in your sheet or be set by a rule such as two days from today. Google Tasks stores the date without a time.
Do I need to change my sheet layout?
No. Tell your AI assistant which tab and columns to use. A status column helps when you want to see which rows have been turned into tasks.
Can tasks have notes?
Yes. Columns can be added to the task notes.
Does Google Tasks support subtasks?
Yes. The API can create subtasks under a parent task.
Does Google Tasks support times?
Google Tasks due dates are date only through the API, without a time.

Related pages

Keep exploring

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