Weekly
Track a web page for new items and get a task to review each
New items on a page you follow are summarised into your sheet, and each one gets a Google Task so you review it.
- Runs
- Weekly
- Apps
- Google Sheets, Google Tasks
- AI
- Yes, uses the built-in AI allowance
- Access
- Sheets write; tasks
Send this to your assistant
Create a ClickRuntime automation: every Monday, check this page for new items, add a short summary of each to my Updates sheet and create a Google Task to review it.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
Some pages matter for work but change without warning: a regulator's publications list, a council's planning notices, a supplier's announcements. Checking them by hand is easy to forget, and a missed update can mean a missed deadline or a compliance problem.
Compliance leads, consultants and small business owners use it to keep a dated record of what changed and to make sure someone actually reads each new item, not only that it was noticed.
What you get out of it
A record you can point to
Every new item is logged with its date and a short summary. When someone asks when a rule changed, the answer is in the sheet.
Each item gets an owner
A Google Task to review each new item turns noticing into doing. It sits in your task list until you tick it off.
Summaries save reading time
A two-line summary tells you whether an item needs a careful read now or can wait until later in the week.
Only new items, every time
Items already logged are skipped, so the sheet and your task list do not fill up with repeats.
How it works
What happens, step by step
Once a week, ClickRuntime opens the page you chose and collects the links to its items.
It compares them with the items it logged before and keeps only the new ones.
AI writes a two-line summary of each new item.
Each item is added as a row in your sheet, and a Google Task to review it is created in your list.
Before it runs live
- Connect your Google Sheets account and pick the spreadsheets it may use
- Connect Google Tasks
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Run it at a different time, more or less often, or only on weekdays
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Google Sheets and Google Tasks steps into one automation
Under the hood
The code that runs this automation
from urllib.parse import urljoin
from bs4 import BeautifulSoup
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, http, state, ai, credentials
PAGE = "https://example.gov/publications"
SHEET_ID = "your-spreadsheet-id"
@on_trigger
def run(event):
links = {urljoin(PAGE, a["href"]): a.get_text(" ", strip=True)
for a in BeautifulSoup(http.get(PAGE).text, "html.parser").select("main a[href]") if a.get_text(strip=True)}
seen = set(state.get("seen") or [])
new = [(url, title) for url, title in links.items() if url not in seen][:20]
if not new:
return {"new": 0}
creds = Credentials(credentials.connection("google", "work"))
sheets = build("sheets", "v4", credentials=creds, cache_discovery=False).spreadsheets()
tasks = build("tasks", "v1", credentials=creds, cache_discovery=False).tasks()
rows = []
for url, title in new:
summary = ai.generate(f"Summarise in two plain sentences:\n{title}\n" + BeautifulSoup(http.get(url).text, "html.parser")
.get_text(" ", strip=True)[:3000], max_output_tokens=120).text.strip()
rows.append([(event.scheduled_time or "")[:10], title, url, summary])
tasks.insert(tasklist="@default", body={"title": f"Review: {title}", "notes": f"{summary}\n{url}"}).execute()
sheets.values().append(spreadsheetId=SHEET_ID, range="Updates!A:D", valueInputOption="USER_ENTERED",
body={"values": rows}).execute()
state.set("seen", sorted(seen | {u for u, _ in new})[-2000:])
return {"new": len(new)}FAQ
Common questions
What kind of pages work best?
Can I track several pages?
Can tasks have a due date?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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