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Connect Outlook to Telegram

Telegram is quick to read on a phone and easy to message from anywhere, while Outlook holds your mail and calendar. Connecting the two gets urgent emails and today's meetings to your phone, and lets a message to your bot turn into a proper email.
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Ideas

What you can do with Outlook and Telegram

Inbox alerts, calendar reminders and emails sent from a Telegram bot. These are ready-made starting points. Anything else you can describe works too.
The moment it happens

Send e-books to your Kindle from Telegram

Forward an e-book to your Telegram bot and it arrives on your Kindle a few minutes later.

See how it works
The moment it happens

Get a Telegram ping for each sale and thank the buyer by email

Every sale pings your phone on Telegram and the customer gets a thank-you email from your Outlook address.

See how it works
Every 10 minutesAI

Sort your Outlook inbox and get urgent emails on Telegram

New emails are labelled by topic, and the urgent ones reach your phone on Telegram with a one-line summary.

See how it works
On a schedule

Send this week's Outlook events to a Telegram group

Each morning your Telegram group gets today's, tomorrow's and the rest of the week's events from Outlook.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Outlook and Telegram, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Outlook and Telegram automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what should happen between Outlook and Telegram in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Send me Outlook emails on Telegram only between 7pm and 8am if AI rates them urgent, and hold everything else for a morning digest.

When I send "/unread" to my Telegram bot, reply with my 10 latest unread Outlook emails, each as one line.

Use cases

Why people connect Outlook and Telegram

How the two apps work together

  • New Outlook messages can reach a trigger link through Microsoft Graph change notifications, or the script checks every few minutes.
  • Telegram bot messages reach a trigger link right away through the bot's webhook.
  • Replies in Telegram can send Outlook emails, and Outlook emails can be forwarded to Telegram chats.

  • Business owners get important emails on their phone

    Emails from clients or about payments are sent to Telegram with a short summary. Urgent ones are seen even when Outlook is closed.

  • Freelancers reply to simple emails from Telegram

    A Telegram reply to the bot's message sends an Outlook reply to the original sender. Quick answers go out from anywhere.

  • Team leads share daily email digests

    A morning digest of Outlook emails sorted by AI into action needed and FYI goes to the team's Telegram group. Everyone starts from the same list.

  • Field staff send documents to the office

    Photos or files sent to the Telegram bot are emailed from Outlook to the office address. No need to set up email on a work phone.

More apps

Outlook, Telegram and other apps in one automation

An automation isn't limited to two apps. Add the next step in another app and it runs as part of the same automation.

Outlook summaries to Telegram with a log

When an email from a client arrives in Outlook, send a summary to my Telegram and log the sender and subject in my Client Mail sheet.

Meeting emails to Telegram and Calendar

When an Outlook email asks to meet, send me the request on Telegram and create a calendar event if I reply "yes".

Invoice emails to Telegram and Xero

When a supplier invoice arrives in Outlook, send me the amount on Telegram and create a draft bill in Xero after I reply "ok".

Setup

Connect Outlook and Telegram once

Every idea on this page uses the same two connections, so you set them up once. If one is missing, your assistant tells you and links to the right place.

Outlook

Email

  1. At entra.microsoft.com, go to Identity → Applications → App registrations → New registration. Choose single tenant for a work account, or any organisation plus personal accounts for Outlook.com, and add the Web redirect URI https://clickruntime.com/oauth/callback.
  2. Under Certificates & secrets, create a new client secret and copy its value straight away.
  3. Under API permissions, add Microsoft Graph delegated permissions Mail.ReadWrite, Mail.Send, offline_access and User.Read, then grant admin consent if your organisation requires it.
  4. In the ClickRuntime dashboard, open Connections, choose Outlook and enter the Tenant ID, Client ID and client secret.

Telegram

Messaging

  1. In Telegram, open a chat with @BotFather and send /newbot.
  2. Choose a name and a username for your bot, then copy the token BotFather sends (it looks like 123456:ABC-...).
  3. Open your new bot and press Start, so it is allowed to message you. For groups or channels, add the bot and give it admin rights if it should post or delete.
  4. In the ClickRuntime dashboard, open Connections & secrets and save the bot token.

FAQ

Questions about connecting Outlook and Telegram

Do I need my own Telegram bot?
Yes. You create one in a couple of minutes by messaging BotFather in Telegram, then save its token in your ClickRuntime dashboard.
Can it send to a Telegram group instead of just me?
Yes. Add the bot to the group and use the group's chat ID. Everyone in the group sees the messages.
Will strangers be able to use my bot?
The automations only act on messages from the chat IDs you list, so anyone else who finds the bot is ignored.
Does it work with a personal Outlook.com account?
Yes. Both personal Outlook.com and Microsoft 365 work accounts can be connected.
Can strangers message my bot?
Anyone who finds the bot can message it, so the script should only act on messages from your Telegram user ID. Ask your assistant to include that check.
Does it work with personal Outlook.com accounts?
Yes. Personal Microsoft accounts and work Microsoft 365 accounts can both be connected.
Are attachments sent to Telegram?
They can be. Telegram bots can send files up to their size limit, and larger files can be sent as a link instead.

Related pages

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