Daily

Get a prep brief for today's meetings

Each morning you get a short brief on every meeting with who's coming and what to prepare.

Runs: Daily
Apps: Google Calendar
AI: Yes, uses the built-in AI allowance
Access: read

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7:30am, look at today's meetings, summarise each from its description and attendees, and email me what to prepare.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A consultant has five meetings on Wednesday with clients at different stages. Ten minutes before each call she scrambles through email, calendar notes and old documents to remember who the person is, what was agreed last time and what the call is about. Half the time she starts with "remind me where we left off", which is not what a paying client wants to hear.

On the days you choose, ClickRuntime lists that day's events in Google Calendar and its built-in AI writes a short brief for each meeting, based on the title, attendees and description. The briefs arrive together in one email, so you can read them in order before the first call starts.

The more detail you put in event descriptions, the more useful each brief becomes.

What you get out of it

You arrive prepared, not scrambling
A brief with who is attending and the stated purpose of the meeting gives you a running start. Clients notice when you are clearly ready, which supports renewals and referrals.
Back-to-back days become manageable
With five meetings, the mental switching cost is high. A single email of briefs lets you reload context quickly between calls, so you are not guessing who is next. The brief removes the need to rebuild context from memory each time.
Fewer awkward openings
Instead of asking someone to recap, you can start with the next step. That respects the other person's time and moves conversations toward decisions faster. You also look sharper, which clients remember when they consider how much to trust you with.
Agendas get questioned earlier
When a brief reveals that an invitation has no description or agenda, you can ask for one before the meeting. Meetings with a purpose are shorter and more productive. Asking for an agenda in advance is a courtesy that usually gets thanked.
Prep happens at one predictable time
Reading briefs over morning coffee beats ad hoc scrambling at five different moments. It adds structure to hectic days without extra effort from you. The routine becomes part of how the day starts, rather than another thing to remember.

How it works

What happens, step by step

Every morning ClickRuntime reads the meetings in your Google Calendar for the day ahead.
For each meeting it looks at the title, the attendees and the description.
AI writes a short brief per meeting with what it is about and what to prepare.
All the briefs arrive in one email, in order of start time.

Before it runs live

Connect Google Calendar

What you get

RunsDaily

Get a prep brief for today's meetingstoday, 9:00Succeeded

Email · Prep for today's 3 meetings10:00 Acme renewal call – they asked about volume pricing. Prepare: last year's usage and a 3-tier quote.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Google Calendar steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

ai_meeting_prep_briefs.pyexample

from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from datetime import datetime, timedelta, timezone
from clickruntime import on_trigger, credentials, ai, notify

@on_trigger
def run(event):
    cal = build("calendar", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    now = datetime.now(timezone.utc)
    items = cal.events().list(calendarId="primary", timeMin=now.isoformat(), timeMax=(now + timedelta(hours=14)).isoformat(),
                              singleEvents=True, orderBy="startTime").execute()["items"]
    meetings = [e for e in items if e.get("attendees")]
    if not meetings:
        return {"meetings": 0}
    text = "\n\n".join(f"{e['start'].get('dateTime')}: {e.get('summary')}\nAttendees: "
                       f"{', '.join(a['email'] for a in e['attendees'])}\n{e.get('description', '')[:800]}" for e in meetings)
    brief = ai.generate("For each meeting, give a two-line summary and what I should prepare:\n" + text,
                        max_output_tokens=900).text
    notify.email_me(f"Prep for today's {len(meetings)} meetings", brief)
    return {"meetings": len(meetings)}

FAQ

Common questions

What information does the brief use?

It works from the event title, the attendees, the description and the time. It does not read your email or documents unless links are in the event description. The better the invitation text, the more specific and useful the brief will be.

Will it brief me on external contacts I have never met?

It can only describe what is in the event, such as names and email domains, and it does not search the web by default. For new contacts, add a line about who they are to the invitation, or ask for a lookup step to be included.

Does it cover meetings I have declined or all-day events?

Declined events can be skipped, and all-day entries like holidays or reminders are usually excluded since they are not meetings. You can set the rules, such as only events with at least one other attendee.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a scheduleAI