Every 30 minutes for ended meetings with transcripts

Get a recap of each Teams meeting

After each meeting with a transcript, you get the decisions and action items by email.

Runs: Every 30 minutes for ended meetings with transcripts
Apps: Microsoft Teams
AI: Yes, uses the built-in AI allowance
Access: read (OnlineMeetingTranscript.Read.All)

Send this to your assistant

Create a ClickRuntime automation: after each of my Teams meetings that has a transcript, summarise the decisions and action items with owners and email them to me.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

After an hour-long Teams meeting with a client, five people leave with five different memories of what was agreed. Someone promises to write up the notes, but the next meeting starts at the top of the hour, and by the evening the details have blurred. Two weeks later the client asks who was supposed to send the revised quote, and nobody can say for certain what was decided.

Every 30 minutes, ClickRuntime looks for online meetings that have ended and have a transcript available, fetches the transcript, and has its built-in AI write a recap with decisions, action items and owners. The recap is emailed to you, and the meeting ID is stored so each meeting is summarized only once.

It helps account managers, project leads and anyone whose job depends on follow-through after calls.

What you get out of it

Action items have owners and dates
A recap that lists who agreed to do what stops tasks from slipping between people. Each person can see their name next to a commitment while the meeting is still fresh.
Nobody has to take minutes
The person who would normally scribble notes can take part in the conversation instead. Meetings are more productive when everyone is listening, not typing. Everyone present can stay engaged in the conversation.
Decisions are on record
When a client asks what was decided three weeks ago, the recap answers in seconds. That cuts disputes and protects you when expectations drift. Fewer disputes follow, and people trust the written record more than memory.
People who missed the meeting catch up
A summary in two minutes lets an absent teammate follow what happened. That is faster than watching a recording, and more likely to actually be read. They can reply with questions before the next meeting.
Follow-up happens the same day
The recap arrives within about half an hour of the meeting ending, so the email to the client can go out that afternoon. Prompt follow-up makes a professional impression and keeps deals moving.
Each meeting is summarized once
Remembering the meeting ID avoids duplicate emails if a run is repeated. Your inbox holds exactly one recap per meeting. That keeps your inbox tidy and the archive of recaps easy to search later.

How it works

What happens, step by step

Every 30 minutes ClickRuntime checks for Microsoft Teams meetings that have ended and have a transcript.
It skips meetings it has already recapped.
AI reads the transcript and writes a recap with the decisions and action items.
The recap is emailed to you with the meeting date.

Before it runs live

Connect Microsoft Teams

What you get

RunsEvery 30 minutes for ended meetings with transcripts

Get a recap of each Teams meetingtoday, 9:00Succeeded

Email · Meeting recap (2026-10-19)Decisions: go with Northwind as the logistics partner. Actions: Sam to send the contract by Friday; Riya to update the rollout plan.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Microsoft Teams steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

ai_meeting_recap_from_transcript.pyexample

from clickruntime import on_trigger, report_fetched, credentials, http, state, ai, notify

GRAPH = "https://graph.microsoft.com/v1.0"

@on_trigger
def run(event):
    headers = {"Authorization": f"Bearer {credentials.connection('microsoft', 'work')}"}
    since = state.get("since") or "2026-01-01T00:00:00Z"
    resp = http.get(f"{GRAPH}/users/me/onlineMeetings/getAllTranscripts(meetingOrganizerUserId='me',startDateTime={since})",
                    headers=headers).json()
    transcripts = resp.get("value", [])
    report_fetched(len(transcripts))
    if not transcripts:
        return {"summary": "Nothing new"}
    for t in transcripts:
        vtt = http.get(f"{GRAPH}/me/onlineMeetings/{t['meetingId']}/transcripts/{t['id']}/content",
                       headers=headers, params={"$format": "text/vtt"}).text[:30000]
        recap = ai.generate("From this meeting transcript, list the decisions and the action items with owners:\n" + vtt,
                            max_output_tokens=800).text
        notify.email_me(f"Meeting recap ({t['createdDateTime'][:10]})", recap)
    state.set("since", max(t["createdDateTime"] for t in transcripts))
    return {"recaps": len(transcripts)}

FAQ

Common questions

Do transcripts need to be switched on in Teams?

Yes. Teams only creates a transcript if transcription was started in the meeting or enabled by policy, and your organization's admin controls whether it is available. Meetings without a transcript cannot be summarized. Ask your admin if unsure.

Who receives the recap?

By default, it goes to you by email. It can be sent to the organizer or to all attendees, too, if that suits your team, but sending to others is a choice you would confirm when approving the setup.

How accurate is the AI summary?

It reflects what was said in the transcript, so quality depends on audio clarity and transcription accuracy. For important decisions, read the recap before forwarding it, since names and figures can occasionally be transcribed wrongly.

What permissions does it need?

read (OnlineMeetingTranscript.Read.All). Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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