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Every 15 minutes

Score new applicants in a sheet and add them to Notion

Each candidate added to your applicants sheet is scored for the role and gets a card on your Notion hiring board.

Runs
Every 15 minutes
Apps
Google Sheets, Notion
AI
Yes, uses the built-in AI allowance
Access
Sheet edit; Notion insert

Send this to your assistant

Create a ClickRuntime automation: when a candidate is added to my Applicants sheet, score them for the role and create a card on my Notion hiring board, then mark the row as done.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A small company hiring for a few roles collects applications in a Google Sheet fed by its careers form. The hiring manager tracks interviews on a Notion board. Moving each applicant across by hand, and reading every cover note to decide who to look at first, takes hours each week.

This automation picks up new rows every 15 minutes, has AI score each candidate against the role description with a one-line reason, and creates a card on your Notion board. The Notion link is written back to the sheet, so each applicant is moved once and you can see the strongest first.

What you get out of it

  • Strongest candidates first

    A score and short reason on each card help you decide who to read in full today. Good applicants get a quick reply instead of waiting in a long list.

  • One hiring board

    Applicants arrive on the same Notion board you use for interviews and offers. The whole process lives in one place.

  • No copying between tools

    Name, email, role and notes move across without retyping. Errors such as a mistyped email address disappear.

  • Clear record of what was moved

    The link written back into the sheet shows which applicants are on the board. Nobody is added twice or forgotten.

How it works

What happens, step by step

  1. Every 15 minutes, ClickRuntime looks for rows in your Applicants sheet that have not been added to Notion yet.

  2. AI scores each candidate from 1 to 10 against the role description and gives a one-line reason.

  3. A card with the candidate's details and score is created on your Notion hiring board.

  4. The link to the card is written back into the row, so the candidate is not added again.

Before it runs live

  • Connect your Google Sheets account and pick the spreadsheets it may use
  • Connect Notion and share the database you want it to use

What you get

RunsEvery 15 minutes
Score new applicants in a sheet and add them to Notiontoday, 9:00Succeeded
Notion · Hiring boardCandidate from Contoso Support: score 8/10. Led a 4-person B2B support team; strong written samples.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Google Sheets and Notion steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
candidate_pipeline_between_sheets_and_a_notion_ats.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, ai, report_fetched

SHEET_ID, HIRING_DB = "your-spreadsheet-id", "your-notion-database-id"
ROLE = "Customer support lead: 3+ years in B2B support, writes clearly, has managed a small team."
SCHEMA = {"type": "object", "properties": {"score": {"type": "integer"}, "reason": {"type": "string"}}, "required": ["score", "reason"]}

@on_trigger
def run(event):
    sheets = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).spreadsheets()
    rows = sheets.values().get(spreadsheetId=SHEET_ID, range="Applicants!A2:E").execute().get("values", [])
    new = [(i + 2, r) for i, r in enumerate(rows) if len(r) >= 3 and (len(r) < 5 or not r[4])]
    report_fetched(len(new))
    if not new:
        return {"summary": "Nothing new"}
    notion = {"Authorization": f"Bearer {credentials.connection('notion', 'work')}", "Notion-Version": "2022-06-28"}
    for row, r in new:
        name, email, notes = r[0], r[1], r[2] + (" " + r[3] if len(r) > 3 else "")
        s = ai.generate(f"Role: {ROLE}\nCandidate notes: {notes[:3000]}", system="Score fit 1-10 with a one-line reason.", json_schema=SCHEMA, max_output_tokens=80).json
        page = http.post("https://api.notion.com/v1/pages", headers=notion, json={"parent": {"database_id": HIRING_DB}, "properties": {
            "Name": {"title": [{"text": {"content": name}}]}, "Email": {"email": email}, "Score": {"number": s["score"]},
            "Reason": {"rich_text": [{"text": {"content": s["reason"]}}]}}}).json()
        sheets.values().update(spreadsheetId=SHEET_ID, range=f"Applicants!E{row}", valueInputOption="RAW", body={"values": [[page["url"]]]}).execute()
    return {"added": len(new)}

FAQ

Common questions

Does the score decide who gets rejected?
No. It is a first sort to help you choose who to read first. Every candidate still gets a card, and people make the decisions.
What does it compare candidates against?
A short description of the role and what you are looking for, which you write once. Clear, specific criteria give more useful scores.
Can I hire for several roles at once?
Yes. Include the role in each row, and each candidate is scored against the description for that role.
What permissions does it need?
Sheet edit; Notion insert. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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