Every 15 minutes
Score new applicants in a sheet and add them to Notion
Each candidate added to your applicants sheet is scored for the role and gets a card on your Notion hiring board.
- Runs
- Every 15 minutes
- Apps
- Google Sheets, Notion
- AI
- Yes, uses the built-in AI allowance
- Access
- Sheet edit; Notion insert
Send this to your assistant
Create a ClickRuntime automation: when a candidate is added to my Applicants sheet, score them for the role and create a card on my Notion hiring board, then mark the row as done.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A small company hiring for a few roles collects applications in a Google Sheet fed by its careers form. The hiring manager tracks interviews on a Notion board. Moving each applicant across by hand, and reading every cover note to decide who to look at first, takes hours each week.
This automation picks up new rows every 15 minutes, has AI score each candidate against the role description with a one-line reason, and creates a card on your Notion board. The Notion link is written back to the sheet, so each applicant is moved once and you can see the strongest first.
What you get out of it
Strongest candidates first
A score and short reason on each card help you decide who to read in full today. Good applicants get a quick reply instead of waiting in a long list.
One hiring board
Applicants arrive on the same Notion board you use for interviews and offers. The whole process lives in one place.
No copying between tools
Name, email, role and notes move across without retyping. Errors such as a mistyped email address disappear.
Clear record of what was moved
The link written back into the sheet shows which applicants are on the board. Nobody is added twice or forgotten.
How it works
What happens, step by step
Every 15 minutes, ClickRuntime looks for rows in your Applicants sheet that have not been added to Notion yet.
AI scores each candidate from 1 to 10 against the role description and gives a one-line reason.
A card with the candidate's details and score is created on your Notion hiring board.
The link to the card is written back into the row, so the candidate is not added again.
Before it runs live
- Connect your Google Sheets account and pick the spreadsheets it may use
- Connect Notion and share the database you want it to use
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Google Sheets and Notion steps into one automation
Under the hood
The code that runs this automation
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, ai, report_fetched
SHEET_ID, HIRING_DB = "your-spreadsheet-id", "your-notion-database-id"
ROLE = "Customer support lead: 3+ years in B2B support, writes clearly, has managed a small team."
SCHEMA = {"type": "object", "properties": {"score": {"type": "integer"}, "reason": {"type": "string"}}, "required": ["score", "reason"]}
@on_trigger
def run(event):
sheets = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).spreadsheets()
rows = sheets.values().get(spreadsheetId=SHEET_ID, range="Applicants!A2:E").execute().get("values", [])
new = [(i + 2, r) for i, r in enumerate(rows) if len(r) >= 3 and (len(r) < 5 or not r[4])]
report_fetched(len(new))
if not new:
return {"summary": "Nothing new"}
notion = {"Authorization": f"Bearer {credentials.connection('notion', 'work')}", "Notion-Version": "2022-06-28"}
for row, r in new:
name, email, notes = r[0], r[1], r[2] + (" " + r[3] if len(r) > 3 else "")
s = ai.generate(f"Role: {ROLE}\nCandidate notes: {notes[:3000]}", system="Score fit 1-10 with a one-line reason.", json_schema=SCHEMA, max_output_tokens=80).json
page = http.post("https://api.notion.com/v1/pages", headers=notion, json={"parent": {"database_id": HIRING_DB}, "properties": {
"Name": {"title": [{"text": {"content": name}}]}, "Email": {"email": email}, "Score": {"number": s["score"]},
"Reason": {"rich_text": [{"text": {"content": s["reason"]}}]}}}).json()
sheets.values().update(spreadsheetId=SHEET_ID, range=f"Applicants!E{row}", valueInputOption="RAW", body={"values": [[page["url"]]]}).execute()
return {"added": len(new)}FAQ
Common questions
Does the score decide who gets rejected?
What does it compare candidates against?
Can I hire for several roles at once?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
Related
You might also like
Score new leads from a sheet and add good ones to Notion
New leads in your sheet are scored against your ideal customer profile, and those above 70 become Notion CRM pages with a draft first message.
See how it worksLog news from your feeds to a sheet with a daily Notion report
Each day, new items from your RSS feeds are categorised and summarised by AI, added to a sheet and collected into a report page in Notion.
See how it worksTurn this week's saved links into a newsletter draft in Notion
Every Friday, the links you collected in your sheet become a newsletter draft page in Notion, ready to edit.
See how it worksKeep exploring
Set up “Score new applicants in a sheet and add them to Notion” from your assistant
Copy the prompt above, or connect your assistant first. Free plan, no credit card.