Every 15 minutes

Score CVs from a Drive folder into a spreadsheet

Every CV added to your Applicants folder becomes a row in your sheet with contact details, skills, experience and a score against the role.

Runs: Every 15 minutes
Apps: Google Drive, Google Sheets
AI: Yes, uses the built-in AI allowance
Access: Drive read; Sheets read+write

Send this to your assistant

Create a ClickRuntime automation: when a new CV lands in my Drive 'Applicants' folder, extract name, contact, skills and years of experience, score it against my job description and add a row to my Candidates sheet.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A hiring manager at a growing logistics firm has a hundred CVs in a Drive folder for one role. Reading every one properly takes days, so the first ones get careful attention and the last ones get a glance. Good candidates who applied late are easy to miss.

A sheet with every applicant's key details and a score against the job description lets you sort the pile and read the strongest CVs first. Small companies and recruiters use it to screen fairly and quickly without an applicant tracking system.

What you get out of it

Every candidate gets the same first look
Each CV is compared with the same job description, whether it arrived first or last.
A sortable shortlist
Scores in a sheet let you sort, filter and share the strongest candidates with colleagues in minutes.
Contact details in one place
Names, emails and phone numbers are collected in the sheet, ready for scheduling interviews.
Hours saved on the first pass
You read the CVs that matter in full instead of skimming all of them.

How it works

What happens, step by step

Every few minutes ClickRuntime checks your Drive Applicants folder for new CVs.
It skips any CV it has already added to the sheet.
AI reads each CV, picks out the name, contact details, skills and experience, and scores it against your job description.
A new row with those details and the score is added to your Candidates sheet.

Before it runs live

Connect Google Drive
Connect your Google Sheets account and pick the spreadsheets it may use

What you get

RunsEvery 15 minutes

Score CVs from a Drive folder into a spreadsheettoday, 9:00Succeeded

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Google Drive and Google Sheets steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

cvs_in_drive_scored_into_a_sheet.pyexample

import io
from pypdf import PdfReader
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, state, ai, report_fetched

FOLDER_ID, SHEET_ID = "your-applicants-folder-id", "your-spreadsheet-id"
JOB = "Warehouse supervisor: 3+ years leading shifts, forklift licence, inventory systems."
FIELDS = ["name", "email", "phone", "skills", "years", "score", "reason"]
SCHEMA = {"type": "object", "properties": {k: {"type": "string"} for k in FIELDS}}

@on_trigger
def run(event):
    creds = Credentials(credentials.connection("google", "work"))
    drive, sheets = build("drive", "v3", credentials=creds, cache_discovery=False), build("sheets", "v4", credentials=creds, cache_discovery=False)
    seen = set(state.get("seen") or [])
    files = drive.files().list(q=f"'{FOLDER_ID}' in parents and mimeType='application/pdf' and trashed=false", fields="files(id,name)").execute()["files"]
    new = [f for f in files if f["id"] not in seen]
    report_fetched(len(new))
    if not new:
        return {"summary": "Nothing new"}
    for f in new:
        text = "".join(p.extract_text() or "" for p in PdfReader(io.BytesIO(drive.files().get_media(fileId=f["id"]).execute())).pages)[:8000]
        c = ai.generate(f"Job: {JOB}\nCV:\n{text}\nExtract the fields and score the fit 0-100.", json_schema=SCHEMA, max_output_tokens=300).json
        sheets.spreadsheets().values().append(spreadsheetId=SHEET_ID, range="Candidates!A:G", valueInputOption="USER_ENTERED",
                                              body={"values": [[c.get(k, "") for k in FIELDS]]}).execute()
        seen.add(f["id"])
    state.set("seen", list(seen)[-2000:])
    return {"scored": len(new)}

FAQ

Common questions

What file types can the CVs be?

PDF works best. Word documents and Google Docs in the folder are also read, as long as they contain text rather than a scanned image.

How is the score decided?

It compares the candidate's skills and experience with the job description you provide and gives a score from 0 to 100 with a one-line reason.

Can I use it for several roles?

Yes. Use a separate folder and job description for each role, and each one fills its own tab or sheet.

What permissions does it need?

Drive read; Sheets read+write. Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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