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On a schedule

Get a morning email of today's meetings with prep notes

Each weekday at 7am you get an email listing today's meetings with times, attendees and a one-line note on how to prepare.

Runs
On a schedule
Apps
Gmail, Google Calendar
AI
Yes, uses the built-in AI allowance
Access
Calendar read; Gmail gmail.send

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7am, email me today's meetings with times, attendees and a one-line prep note for each.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

An account director has six meetings on a typical day, spread across clients, suppliers and her own team. She opens her calendar between calls and only then remembers she promised to bring figures to the next one.

A short brief in her inbox before the day starts gives her the shape of the day and a nudge for each meeting. Five minutes with a coffee replaces a scramble five minutes before each call.

What you get out of it

  • Walk into meetings prepared

    A one-line prep note for each meeting reminds you what to bring or decide. Small promises from last week stop slipping.

  • The day at a glance

    Times and attendees in one list help you spot back-to-back calls and plan breaks before the day fills up.

  • Read it anywhere

    Email works on any device, so you can check your day on the train without opening the calendar app.

  • A calm start

    Knowing what is coming means fewer surprises. You can reshuffle or decline early rather than at the last minute.

How it works

What happens, step by step

  1. Every weekday at 7am, ClickRuntime reads today's events from your Google Calendar.

  2. It lists each meeting with its time and attendees.

  3. AI adds a one-line prep note for each meeting based on its title and description.

  4. The brief is sent to your inbox by email.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect Google Calendar

What you get

RunsOn a schedule
Get a morning email of today's meetings with prep notestoday, 9:00Succeeded
Email · Today: 4 meetings09:30 Northwind quarterly review with ops@northwind.com. Prep: bring the Q3 delivery figures you promised last time.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Gmail and Google Calendar steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
daily_calendar_brief_by_email.pyexample
import base64
from datetime import datetime, time, timezone
from email.message import EmailMessage
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, ai

def send(gmail, to, subject, text):
    msg = EmailMessage()
    msg["To"], msg["Subject"] = to, subject
    msg.set_content(text)
    gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()

@on_trigger
def run(event):
    creds = Credentials(credentials.connection("google", "work"))
    today = datetime.now(timezone.utc).date()
    items = build("calendar", "v3", credentials=creds, cache_discovery=False).events().list(
        calendarId="primary", timeMin=datetime.combine(today, time.min, timezone.utc).isoformat(),
        timeMax=datetime.combine(today, time.max, timezone.utc).isoformat(), singleEvents=True, orderBy="startTime").execute()["items"]
    lines = [f"{e['start'].get('dateTime', 'All day')[11:16]} {e.get('summary', '')} with "
             f"{', '.join(a['email'] for a in e.get('attendees', []))}: {e.get('description', '')[:200]}" for e in items]
    brief = ai.generate("For each meeting, keep the time, title and attendees and add a one-line prep note:\n" + "\n".join(lines),
                        max_output_tokens=900).text if lines else "No meetings today."
    send(build("gmail", "v1", credentials=creds, cache_discovery=False), "me", f"Today: {len(items)} meetings", brief)
    return {"meetings": len(items)}

FAQ

Common questions

Where do the prep notes come from?
From each event's title, description and attendees. Events with a clear description or agenda get the most useful notes.
Does it include all-day events?
Yes, they are listed at the top of the email, separate from timed meetings.
Can I get it for more than one calendar?
Yes. You can include shared or team calendars alongside your own, and their events are merged into one list.
What permissions does it need?
Calendar read; Gmail gmail.send. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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