On a schedule

Get today's Outlook meetings in one email

Every weekday morning you get the day's meetings with times, attendees and join links, plus a short summary.

Runs: On a schedule
Apps: Outlook
AI: Yes, uses the built-in AI allowance
Access: Calendars.Read (added to the same app registration)

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7am, email me today's Outlook calendar meetings with times, attendees and join links, and a two-line summary of the day.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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Why use it

Why teams use this automation

A project manager's Outlook calendar for a typical Tuesday has a stand-up, two client calls, an internal review and a one-to-one, plus a few tentative holds. The meeting titles are cryptic, such as Sync or Catch up, and she cannot remember what each is about, who is attending or what to prepare. She walks into a client call without the previous action items, and the call goes poorly.

Each morning, today's calendar view is listed from Outlook, the meetings are formatted with times, attendees and locations, and, if you want, ClickRuntime's built-in AI adds a sentence on what each meeting is about and what to prepare, drawn from the invite text. The digest arrives in your inbox.

It suits people with many back-to-back meetings who want a quick briefing before the day begins.

What you get out of it

Walking into meetings prepared
A line about the purpose of each meeting and what to bring helps you arrive ready. That makes your contributions better and shortens meetings that would otherwise start with confusion.
Cryptic titles get context
Titles like Sync give little away, but the invite body often explains more. Pulling that into a short sentence helps you remember why a meeting exists. That small reminder of context is often enough to restart your memory of what was decided last time.
The day's rhythm is clear
Seeing all meetings together shows where the gaps are for lunch, focused work or catching up. You can plan your day instead of reacting to the next calendar alert. Spotting the gaps early also helps you keep time for lunch and focused work.
Fewer double bookings go unnoticed
Overlaps are easy to spot in a list, where two items share the same hour. You can decline one or ask for a new time before the day starts. Resolving a clash that morning is much easier than discovering it as both calls begin.
Summaries stay optional
The AI sentence is an extra, so if you only want a clean list of times, it can be left off. That keeps the digest as simple or as detailed as you like. Those who prefer minimalism can use only the list, and others can switch the extra sentence on.

How it works

What happens, step by step

Every weekday morning, ClickRuntime reads today's meetings from your Outlook calendar.
For each one it lists the time, the title, up to five attendees and the online join link.
AI sums up the day in two sentences.
You get one email with the summary at the top and the meeting list below.

Before it runs live

Connect Outlook

What you get

RunsOn a schedule

Get today's Outlook meetings in one emailtoday, 9:00Succeeded

Email · Today: 4 meetingsA busy morning with two customer calls, then a free afternoon. 09:00–09:30 Northwind weekly sync

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Outlook steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_calendar_meeting_digest.pyexample

from datetime import datetime, timedelta, timezone
from clickruntime import on_trigger, credentials, http, ai, notify

@on_trigger
def run(event):
    start = datetime.now(timezone.utc).replace(hour=0, minute=0, second=0, microsecond=0)
    events = http.get("https://graph.microsoft.com/v1.0/me/calendarView",
        headers={"Authorization": f"Bearer {credentials.connection('microsoft', 'work')}", "Prefer": 'outlook.timezone="UTC"'},
        params={"startDateTime": start.isoformat(), "endDateTime": (start + timedelta(days=1)).isoformat(),
                "$orderby": "start/dateTime", "$select": "subject,start,end,attendees,onlineMeeting"}).json()["value"]
    lines = []
    for e in events:
        who = ", ".join(a["emailAddress"]["name"] for a in e["attendees"][:5])
        link = (e.get("onlineMeeting") or {}).get("joinUrl", "")
        lines.append(f"{e['start']['dateTime'][11:16]}–{e['end']['dateTime'][11:16]}  {e['subject']}\n    {who}\n    {link}")
    agenda = "\n".join(lines) or "No meetings today."
    summary = ai.generate(agenda, system="Summarise this day's meetings in two sentences.", max_output_tokens=120).text if events else ""
    notify.email_me(f"Today: {len(events)} meetings", f"{summary}\n\n{agenda}")
    return {"meetings": len(events)}

FAQ

Common questions

Does this differ from a plain meeting list?

Yes. A plain list shows times and titles, whereas this version can add a short description of each meeting generated from the invite text. If the invite is empty, the summary has little to add and says so.

Are private meetings shown?

Meetings marked private in Outlook are shown as Busy without details, and the AI is not given their contents. If you want them hidden from the digest entirely, they can be skipped. Private events never reveal their content.

What happens on days without meetings?

You can still receive a short note saying your day is clear, or the digest can be skipped on those days. Both are common choices, and it depends on whether you want a daily confirmation.

What permissions does it need?

Calendars.Read (added to the same app registration). Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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