Daily

Get today's and overdue To Do tasks by email

Each morning one email lists what's due today and what's already late, across all your lists.

Runs: Daily
Apps: Microsoft To Do
AI: Not needed
Access: read (Tasks.Read)

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7am, email me my unfinished Microsoft To Do tasks that are due today or overdue, grouped by list.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Microsoft To Do is easy to fill and easy to ignore. Tasks pile up across lists such as Work, Home and Projects, and unless you open each one, the overdue items stay hidden. A task due yesterday looks the same as one due next month, and the first time you notice is when someone asks why the report has not been sent.

Each morning, ClickRuntime goes through your To Do lists, finds tasks that are not completed, keeps those that are due today or overdue, and emails you the combined list. It sorts out which lists they came from, so you see everything that needs attention in a single message.

It suits anyone who plans in To Do and wants the day's commitments delivered, instead of having to go and look.

What you get out of it

The day starts with a clear list
You open one email and know what must be done today. That beats opening four lists and trying to work out what matters. That saves several minutes of opening and sorting lists every day.
Overdue tasks stop hiding
Items that slipped past their due date are included until they are done. You cannot forget a task that shows up in your inbox every morning, which is uncomfortable but effective.
All lists are covered
The email combines tasks from every list, so something filed under Home does not escape because you only checked Work. Your whole commitment picture is in one place. Nothing slips through the gaps between lists.
Fewer missed commitments
Small deadlines like renewing a license or sending an invoice are easy to miss. Seeing them on the morning they are due means you handle them before they become problems.
It fits an existing habit
Most people read their email first thing. Putting tasks there means you do not need a new routine or another app to open. Habits are easier to keep when nothing new is required.
Low effort to keep up
You keep entering tasks as you do now. The email comes along without any extra step, so it does not become another chore. The only thing to do is read it.

How it works

What happens, step by step

Every morning, ClickRuntime goes through all your Microsoft To Do lists.
It picks out unfinished tasks due today and those already past their date.
You get one email grouped by list, with late tasks marked OVERDUE.

Before it runs live

Connect Microsoft To Do

What you get

RunsDaily

Get today's and overdue To Do tasks by emailtoday, 9:00Succeeded

Email · Tasks due todayWork OVERDUE Send Acme the revised quote Book Northwind call

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Microsoft To Do steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_due_task_email.pyexample

from datetime import date
from clickruntime import on_trigger, credentials, http, notify

API = "https://graph.microsoft.com/v1.0/me/todo/lists"

@on_trigger
def run(event):
    headers = {"Authorization": f"Bearer {credentials.connection('microsoft', 'work')}"}
    today = str(date.today())
    lines = []
    for lst in http.get(API, headers=headers).json()["value"]:
        tasks = http.get(f"{API}/{lst['id']}/tasks", headers=headers,
                         params={"$filter": "status ne 'completed'"}).json()["value"]
        due = [t for t in tasks if t.get("dueDateTime") and t["dueDateTime"]["dateTime"][:10] <= today]
        if due:
            lines.append(lst["displayName"])
            lines += [f"  {'OVERDUE ' if t['dueDateTime']['dateTime'][:10] < today else ''}{t['title']}" for t in due]
    notify.email_me("Tasks due today", "\n".join(lines) or "Nothing due today.")
    return {"lists": sum(1 for l in lines if not l.startswith("  "))}

FAQ

Common questions

Does it include tasks with no due date?

No. Only tasks that are due today or overdue are listed. Undated tasks stay in To Do until you give them a date, which keeps the email short and focused on what needs attention now.

Will it include shared lists from other people?

It reads the lists available to the Microsoft account you connect, which can include shared lists if they are visible to that account. Lists you cannot see are not included. Visibility depends on the sharing in your account.

Can I get it at a different time?

Yes. Morning is typical, but you can choose the hour that suits you, for example 7:30 before you start commuting. The time is part of the schedule you set up with your AI assistant.

What permissions does it need?

read (Tasks.Read). Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens