Daily

Get one email with today's Airtable tasks

Each morning you see everything due today in a single email.

Runs: Daily
Apps: Airtable
AI: Not needed
Access: data.records:read

Send this to your assistant

Create a ClickRuntime automation: every morning at 8am, email me one list of the tasks in my Airtable Tasks table where Due Date is today.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Airtable is a good place to keep tasks, invoices to send, renewals, content to publish and client deliverables, each with a Due date. But the base itself does not tell you what is due. Someone has to open it, filter the view and scan the list, and on a busy morning that step is the first to be dropped. Then the invoice goes out a day late, the blog post misses its slot and the client who was promised a draft by Tuesday hears nothing.

Each morning, the automation asks Airtable for records where the Due date is today, formats them into a clean list with the key fields and emails it to you. The check happens even if you never open the base, so the list is in your inbox before the day starts.

It suits freelancers, content teams, account managers and anyone using Airtable as a deadline tracker.

What you get out of it

Deadlines are met without checking the base
The list arrives on its own, so the work due today is the first thing you see. Invoices, drafts and renewals are handled on time because nothing depends on remembering to look.
The inbox becomes the single starting point
Most people read email first. Putting the day's deadlines there means you do not need another habit, bookmark or notification setting to stay on top of the schedule. No new app or notification setting is needed.
Late fees and missed windows are avoided
A renewal notice or filing that is a day late may carry a penalty. A reminder at the start of the due date gives enough time to act before the deadline passes.
Teammates see what is expected of them
Send the email to the whole team and each person sees what is due that day. It replaces a stand-up question and makes accountability visible without a meeting. Nobody has to chase someone about their deadlines.
The same formula works for any date field
Because the filter is a formula on the Due field, you can point it at invoice dates, publish dates or follow-up dates without redesigning anything. Teams reuse the same setup for several date fields at once.

How it works

What happens, step by step

Every morning, ClickRuntime finds the records in your Airtable table that are due today.
It lists each task with the person it is assigned to.
You get one email with everything due today, and the count in the subject line.

Before it runs live

Connect Airtable

What you get

RunsDaily

Get one email with today's Airtable taskstoday, 9:00Succeeded

Email · 3 tasks due today• Send Northwind renewal quote (Alex) • Book Acme onsite (unassigned)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Airtable steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_due_today_reminder_email.pyexample

from clickruntime import on_trigger, credentials, http, notify

BASE_ID = "appXXXXXXXXXXXXXX"

@on_trigger
def run(event):
    tasks = http.get(f"https://api.airtable.com/v0/{BASE_ID}/Tasks",
                     headers={"Authorization": f"Bearer {credentials.connection('airtable', 'work')}"},
                     params={"filterByFormula": "IS_SAME({Due Date}, TODAY(), 'day')"}).json()["records"]
    if not tasks:
        return {"due": 0}
    lines = [f"• {t['fields'].get('Name')} ({t['fields'].get('Owner', 'unassigned')})" for t in tasks]
    notify.email_me(f"{len(tasks)} tasks due today", "\n".join(lines))
    return {"due": len(tasks)}

FAQ

Common questions

How is due today decided?

It uses Airtable's IS_SAME on the Due field compared with TODAY() at day level. Time of day is ignored, so a record due at 4pm today still appears in the morning email. That makes the reminder reliable even for tasks with no set hour.

Will it include records already marked as done?

Only if you want it to. A common setup also checks that a Status field is not Done, so completed items stay out of the reminder. This is a common refinement that keeps the list short and relevant for the person reading it.

Can I get overdue items too?

Yes. Add a second section for records whose Due date is before today and not complete. Many people like to see both lists in a single email, with the overdue ones first. This is a quick change that your AI assistant can make and show you first.

What permissions does it need?

data.records:read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Hourly or daily