On a schedule

Get today's Outlook meetings by email

Each weekday morning you see every meeting for the day, with times, in one email.

Runs: On a schedule
Apps: Outlook Calendar
AI: Not needed
Access: read (Calendars.Read)

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7am, email me today's meetings from my Outlook calendar with start time, title and location.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A consultant moves between client sites and video calls, and Outlook's day view is awkward on a phone: tiny blocks, truncated titles, and no sense of where she needs to be and when. She arrives at a call with the wrong dial-in because the invite she needed was buried under three others. On busy days, a missed first meeting sets off the problems that follow all day.

Each morning at a time you choose, your Outlook calendar for the day is read, and the meetings are formatted as a plain list: start time, end time, title, location or online meeting link, and who else is invited. The digest goes to you by email or to Slack, so it is the first thing you read.

It's handy for people who live in their inbox or in Slack and glance at the calendar only when it is almost too late.

What you get out of it

No more missed first meetings
A clear list with times at the top of your inbox makes it hard to forget the early call, or to be unaware that it moved to a different time. Even people who check their calendar often find that a single clear message is more reliable.
Links are at your fingertips
The video call link or room number is in the digest next to the time, so you do not dig through invites to find the right one. That saves precious minutes right before a call starts, when you are often hurrying.
Starting the day with context
Reading five lines about your day gives you a feel for how busy it will be and what to prepare. It sets expectations before the first call. Reading it takes less than a minute, yet it shapes how you plan your first hours.
Great on a phone
A plain text list is readable on a small screen, in a way that a crowded calendar grid is not. You can read it on the train, in the car park or in the lift.
Attendees are visible at a glance
Seeing who else is invited tells you whether a meeting is a quick one-to-one or a large group, and helps you decide how much to prepare. That helps when you decide which calls need preparation and which are simply routine check-ins.

How it works

What happens, step by step

Each weekday morning, ClickRuntime reads today's events from your Outlook calendar.
It lists them in time order with where each takes place.
You get one email with your day at a glance, like "14:00 Acme quarterly review @ Room 4B".

Before it runs live

Connect Outlook Calendar

What you get

RunsOn a schedule

Get today's Outlook meetings by emailtoday, 9:00Succeeded

Email · Today's meetings09:30 Stand-up @ Teams 14:00 Acme quarterly review @ Room 4B

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Outlook Calendar steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_meeting_digest.pyexample

from datetime import datetime, timedelta
from clickruntime import on_trigger, credentials, http, notify

TZ = "Europe/London"

@on_trigger
def run(event):
    start = datetime.now().replace(hour=0, minute=0, second=0, microsecond=0)
    resp = http.get("https://graph.microsoft.com/v1.0/me/calendarView", params={
        "startDateTime": start.isoformat(), "endDateTime": (start + timedelta(days=1)).isoformat(),
        "$orderby": "start/dateTime", "$select": "subject,start,location", "$top": 100},
        headers={"Authorization": f"Bearer {credentials.connection('microsoft', 'work')}",
                 "Prefer": f'outlook.timezone="{TZ}"'})
    resp.raise_for_status()
    events = resp.json()["value"]
    lines = [f"{e['start']['dateTime'][11:16]}  {e['subject']}"
             + (f" @ {e['location']['displayName']}" if e["location"].get("displayName") else "") for e in events]
    notify.email_me(f"{len(events)} meetings today", "\n".join(lines) or "No meetings today.")
    return {"meetings": len(events)}

FAQ

Common questions

Does it include all-day events?

All-day events such as holidays, birthdays and out-of-office markers are listed at the top, separate from timed meetings, so they do not push real meetings out of the list. Those items give context about the day without taking a time slot.

What if I have several calendars in Outlook?

The digest reads the calendar you connect, normally your main one. Other calendars you subscribe to, such as a team or shared calendar, can be added so their meetings appear in the same list. Another channel can be chosen at any time.

Can it send the digest to Slack instead of email?

Yes. You can pick email, a Slack direct message or a channel. A direct message works well as a morning briefing, and a channel suits a shared team schedule. A channel works best when several people need the same schedule.

What permissions does it need?

read (Calendars.Read). Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Daily