On a schedule

Post each person's open tasks every morning

Your team channel starts the day with a list of open tasks grouped by who owns them.

Runs: On a schedule
Apps: Discord
AI: Not needed
Access: Send Messages

Send this to your assistant

Create a ClickRuntime automation: each weekday at 9am, post to #team on my Discord the open tasks from my list, grouped by assignee.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A volunteer team, small agency or study group tracks tasks in a shared list, and every Monday someone asks who was supposed to do what. The list exists, but nobody opens it, and items slip because the owner never saw the reminder. Chasing people individually feels like nagging, while a general announcement gets ignored because it does not mention anyone by name.

Each morning the automation reads the task list you keep stored, groups open items by the person responsible and posts one message to the channel. Each person sees their own items listed under their name, so the post works as a personal to-do list and a public status board at the same time.

Small teams, clubs and event crews that coordinate in Discord rather than a project tracker will find it most useful.

What you get out of it

Everyone sees their own list
Grouping by person means each member can find their items in seconds. A reminder with your name on it is much harder to ignore than a general nudge, and it saves people from searching a long thread for their tasks.
Gentle accountability without nagging
The post is the same every day and addressed to nobody in particular, so it applies pressure without anyone having to play the bad guy. People respond to a visible list far more readily than to a private message from a lead.
Stalled items become visible
When an item appears under the same name day after day, the team notices. That prompts a conversation about whether it needs help or should be reassigned, instead of the task quietly rotting until the deadline arrives.
Meetings start from a clear list
A shared record of open items means the weekly call starts with the status already known. The group skips the first fifteen minutes of working out who is doing what and goes straight to the decisions that need people.
No new tool to adopt
The team keeps using Discord, where they already spend their time, instead of being asked to check yet another dashboard that most people forget. A habit that fits into existing behavior is far more likely to survive.

How it works

What happens, step by step

Every morning, ClickRuntime reads your saved list of open tasks.
It groups the tasks by the person they belong to.
A message is posted to your Discord team channel listing each person's open tasks.

Before it runs live

Connect Discord

What you get

RunsOn a schedule

Post each person's open tasks every morningtoday, 9:00Succeeded

Discord · #team**Priya** (2) • Northwind onboarding call • Update Acme invoice

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Discord steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_open_items_summary_by_person.pyexample

from clickruntime import on_trigger, http, credentials

TEAM_CHANNEL = "TEAM_CHANNEL_ID"
TASKS_URL = "https://tasks.example.com/api/open"  # your list's JSON export

def discord(method, path, **kw):
    r = http.request(method, f"https://discord.com/api/v10{path}",
                     headers={"Authorization": f"Bot {credentials.secret('DISCORD_BOT_TOKEN')}"}, **kw)
    r.raise_for_status()
    return r.json() if r.content else None

@on_trigger
def run(event):
    tasks = http.get(TASKS_URL).json()
    by_person = {}
    for t in tasks:
        by_person.setdefault(t.get("assignee") or "Unassigned", []).append(t["title"])
    lines = [f"**{who}** ({len(items)})\n" + "\n".join(f"• {i}" for i in items) for who, items in sorted(by_person.items())]
    discord("POST", f"/channels/{TEAM_CHANNEL}/messages", json={"content": "\n\n".join(lines)[:2000] or "No open tasks."})
    return {"open": len(tasks)}

FAQ

Common questions

Where does the task list come from?

It is stored with the automation and kept up to date by telling your AI assistant to add, finish or reassign items. Nothing is read from another tool, so the list is only as current as the updates you make, and changes are shown for approval.

What happens when someone has no open items?

People with nothing open can be left out of the post, or listed with a short note that they are clear. Leaving them out keeps the message short on days when most of the work is done, so it never turns into a long scroll.

Can the post tag people so they get a notification?

Yes, if the list stores each person's Discord user ID, the post can mention them so they receive a notification. Without IDs, names appear as plain text and no notification is sent, which some teams prefer to avoid being pinged every morning.

What permissions does it need?

Send Messages. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Every 5–60 minutes