On a schedule

Email yourself overdue monday.com items each morning

One morning email lists every item past its due date that isn't marked Done.

Runs: On a schedule
Apps: monday.com
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8am, email me the items on my monday.com Marketing board whose Due date has passed and whose Status isn't Done.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

On a monday.com board with 200 items, the ones that slip are rarely the ones everyone is looking at. A date column turns red, but only when someone opens the board and scrolls to it. Tasks marked Working on it three weeks ago with a passed deadline stay quiet, while the client waiting on them assumes everything is on track. Project managers find out about late work when the client complains.

Each morning ClickRuntime reads your board through the monday API, takes every item whose date column is in the past and whose status is not Done, and emails the list with item names, owners and how many days late each one is. The check ignores finished work, so the list contains only things that need attention.

Project managers often send it to themselves, and team leads sometimes copy the whole department.

What you get out of it

Slipping work surfaces before the client notices
A task two days late shows up in a short email, giving the owner time to reply or reset expectations. That conversation is far easier than explaining a missed deadline after the customer asked.
Owners are visible next to each late item
The email shows who is responsible for each overdue task, so the manager knows exactly who to ask. There is no need to open the board and filter by person first.
Done items never clutter the list
Because completed work is filtered out, every line is an actual problem. People keep reading the digest since it is never padded with tasks that were finished last week or parked on purpose.
Stale dates get corrected
Items with outdated dates that are really in progress get a prompt to update. Over time the board becomes more accurate, which improves every workload view, report and dashboard built on top of it.
Less time scanning the board
A manager who used to start the day filtering for red dates gets the same answer in the inbox. Those 10 minutes a day add up to more than 40 hours a year.

How it works

What happens, step by step

Every morning at 8, ClickRuntime goes through the items on your monday.com board.
It keeps the ones whose due date has passed and that aren't marked Done.
You get one email listing each overdue item with its due date, status and link.

Before it runs live

Connect monday.com

What you get

RunsOn a schedule

Email yourself overdue monday.com items each morningtoday, 9:00Succeeded

Email · 3 overdue items on MarketingAutumn newsletter (due 2026-10-15, Working on it) https://northwind.monday.com/boards/1234567890/pulses/9876543210

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other monday.com steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_overdue_items_digest.pyexample

from datetime import date
from clickruntime import on_trigger, notify, http, credentials

BOARD_ID = 1234567890  # your Marketing board
QUERY = """query ($board: [ID!]) { boards(ids: $board) { items_page(limit: 500) { items {
  name url column_values(ids: ["status", "date"]) { id text } } } } }"""

@on_trigger
def run(event):
    data = http.post("https://api.monday.com/v2", headers={"Authorization": credentials.secret("MONDAY_API_TOKEN"), "API-Version": "2024-10"},
                     json={"query": QUERY, "variables": {"board": [BOARD_ID]}}).json()
    today = date.today().isoformat()
    overdue = []
    for item in data["data"]["boards"][0]["items_page"]["items"]:
        cols = {c["id"]: c["text"] for c in item["column_values"]}
        if cols.get("date") and cols["date"] < today and cols.get("status") != "Done":
            overdue.append(f"{item['name']} (due {cols['date']}, {cols.get('status') or 'no status'})\n{item['url']}")
    if overdue:
        notify.email_me(f"{len(overdue)} overdue items on Marketing", "\n\n".join(overdue))
    return {"overdue": len(overdue)}

FAQ

Common questions

Which date column does it check?

The one you name when setting it up, such as Due date or Deadline. If a board has several date columns, say which one defines overdue, and you can include more than one board if they use the same column name.

How does it decide an item is not done?

It compares the status column to the labels you treat as complete, usually Done. You can list more labels, like Cancelled or Archived, so those never appear as overdue. A board that uses a different word for finished, like Shipped, works the same way.

What if nothing is overdue?

You can have it skip sending an email on clean days or send a short all clear. Many teams choose to skip, so any email that arrives means there is something to chase. Others prefer a daily all clear as proof the check ran.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule