On a schedule

Get a daily email of overdue Asana tasks

Each morning you see every overdue task in your workspace, grouped by who owns it.

Runs: On a schedule
Apps: Asana
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8am, email me all incomplete Asana tasks in my workspace that are past their due date, grouped by assignee.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

In a busy Asana workspace, overdue tasks collect quietly. A task assigned to a contractor, a follow-up promised to a customer, a review waiting on a manager: each shows a small red date that is easy to ignore among hundreds of other items. A team lead who wants to know what is late must build a saved search, remember to open it and then work out who owns which row, which most weeks does not happen.

Each morning, ClickRuntime searches Asana for tasks whose due date is before today and that are not completed. It groups them by assignee and project and sends one email listing each task with its due date and a link. The lead reads one message, with every late item already sorted by person.

It works well alongside a standing Monday check-in, since the email gives the conversation a ready-made agenda.

What you get out of it

Lateness is visible before it becomes normal
When overdue tasks arrive in your inbox every day, a one-day slip does not turn into a two-week slip. Teams stop treating red dates as background decoration. That keeps small delays small.
Grouping by person makes follow-up simple
You see Maya has three late tasks and Jon has one, so you can message each person with the full list. That is quicker and kinder than a general note to the whole team.
Neglected projects stand out
Grouping by project shows which projects hold most of the late work. A project with twelve overdue tasks needs a conversation about scope or staffing, and the email reveals it.
No saved search to maintain
Filters in Asana break when projects are archived or renamed. A scheduled report keeps working without anyone refreshing a view, so the habit survives staff changes. The habit survives staff changes.
A paper trail for escalation
If a client asks why a deliverable was late, a run of daily emails shows exactly when each task became overdue and who held it. That supports honest, factual discussions.

How it works

What happens, step by step

Every morning, ClickRuntime searches your Asana workspace for unfinished tasks that are past their due date.
It groups them by person and project.
You get one email with the number of overdue tasks and a list showing who owns each one and when it was due.

Before it runs live

Connect Asana

What you get

RunsOn a schedule

Get a daily email of overdue Asana taskstoday, 9:00Succeeded

Email · Overdue tasks9 overdue Asana tasks Priya 2026-10-15 Send Northwind SOW

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Asana steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_overdue_tasks_email.pyexample

from datetime import date
from clickruntime import on_trigger, http, credentials, notify

WORKSPACE = "WORKSPACE_GID"

def asana(method, path, body=None, **params):
    r = http.request(method, f"https://app.asana.com/api/1.0{path}", params=params,
                     json={"data": body} if body else None,
                     headers={"Authorization": f"Bearer {credentials.secret('ASANA_TOKEN')}"})
    r.raise_for_status()
    return r.json().get("data")

@on_trigger
def run(event):
    today = date.today().isoformat()
    tasks = asana("GET", f"/workspaces/{WORKSPACE}/tasks/search", completed="false",
                  **{"due_on.before": today, "opt_fields": "name,due_on,assignee.name,permalink_url", "limit": 100})
    by_person = {}
    for t in tasks:
        who = (t.get("assignee") or {}).get("name", "Unassigned")
        by_person.setdefault(who, []).append(f"  {t['due_on']} {t['name']} {t['permalink_url']}")
    body = "\n\n".join(f"{who}\n" + "\n".join(rows) for who, rows in sorted(by_person.items()))
    notify.email_me(f"{len(tasks)} overdue Asana tasks", body or "Nothing overdue.")
    return {"overdue": len(tasks)}

FAQ

Common questions

Does it include tasks with no assignee?

Yes. Overdue tasks that nobody owns are shown in a group of their own, because they are often the ones nobody will ever notice. Seeing the unassigned group is usually the first prompt to give those tasks an owner or close them.

Can I limit the email to one project or team?

The search can be scoped to a single project, a portfolio or a team's workspace. Many leads create one email per project so each project owner receives only their own late items, which keeps the message short enough to be read.

What counts as overdue exactly?

A task is overdue when its due date is earlier than today and it has not been marked complete. A task due today is not included until the next morning. Milestones and subtasks follow the same rule if they appear in the searched scope.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Daily