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ClickRuntime

Automate Asana

Keep your Asana projects moving without chasing people. Requests, errors and meeting notes become tasks, overdue work gets rescheduled or flagged, and each project's status reaches your team every morning. Describe what you want to your AI assistant, check what it will do, and it keeps running with your laptop closed.

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Try asking

Create a ClickRuntime automation: give me a link I can send text to from my phone or other tools. Create an Asana task in my Inbox project with that text as the task name.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Ideas

What you can automate in Asana

Tasks created from anything you send, overdue work caught early, tidy projects, and a clear picture of what got done and what to do next. These are ready-made starting points. Anything else you can describe works too.
The moment it happens

Create Asana tasks from anything you send

Text sent to your link becomes a task in your Asana inbox project, ready to sort later.

See how it works
Daily

Move overdue Asana tasks to today

Each morning your overdue tasks are due today again, old completed tasks are cleared out, and you get a summary.

See how it works
The moment it happensAI

Turn app errors into Asana tasks

Each new error becomes a task with a likely cause and a suggested fix, and repeats of the same error are skipped.

See how it works
On a schedule

Get a daily email of overdue Asana tasks

Each morning you see every overdue task in your workspace, grouped by who owns it.

See how it works
Hourly

Get a Slack alert when an Asana task goes overdue

The first time a task passes its due date, your team hears about it once.

See how it works
On a scheduleAI

Get a weekly report of finished Asana work

Each Friday you get what was completed across your projects this week, with a short summary on top.

See how it works
The moment it happensAI

Turn support requests into prioritised Asana tasks

Each request from your form becomes a task with a priority and summary, and your team sees it in Slack.

See how it works
On a scheduleAI

Get your top 5 Asana tasks each morning

Each weekday you know which tasks to do first, ranked by urgency.

See how it works
On a schedule

Post a daily Asana status update to Slack

Each morning your team sees, for every project, what was finished yesterday, what's due today and what's overdue.

See how it works
Weekly

Flag Asana tasks with no owner or due date

Each week your team sees the open tasks that are missing an assignee or a due date, grouped by project.

See how it works
The moment it happens

Get Slack alerts for new Asana tasks and comments

As soon as a task is added or someone comments in your project, your team sees it in Slack.

See how it works
The moment it happensAI

Turn meeting notes into Asana tasks

Paste your notes and each action item becomes a task with an owner and due date, with a summary in your inbox.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Asana, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Asana automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what Asana should do in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Every morning, find Asana tasks in my Marketing project due in the next 2 days with no assignee and assign them to the project owner.

When an email arrives in Gmail at requests@ with a request, create an Asana task in the Requests project with an AI summary as the description.

Every Monday, export overdue Asana tasks to my Overdue sheet in Google Sheets and DM each assignee in Slack with their own list.

Works with

Asana with the apps you already use

Asana holds the work, but requests arrive by email and conversations happen in chat. Connecting them turns those requests into tasks and keeps your team updated without opening Asana.

Asana works with hundreds of other apps

Name any of them when you ask your assistant, and your automation connects them. Over 248 apps are ready to go, and anything with an API works too.

  • Outlook
  • Microsoft Teams
  • Google Calendar
  • Google Drive
  • Notion
  • Trello
  • Jira
  • Linear
  • GitHub
  • HubSpot
  • Typeform
  • Zendesk
  • Zoom
  • Calendly
  • Airtable
  • Discord
  • Sentry

Beyond chat

Have Asana work when you're not in the chat

Connecting Asana to ChatGPT or Claude lets you ask about it while you chat. ClickRuntime handles the part that should happen on its own: checks on a schedule and actions on each new event, set up from the same chat and running after you close it.

Setup

Connect Asana

You connect Asana with a personal access token you create in your own account. Automations act as you, so they see the workspaces and projects you can see.

Asana

Project management

  1. In Asana, open the developer console at app.asana.com/0/my-apps.
  2. Create a new token. Asana asks for a description, such as 'ClickRuntime automations'.
  3. Copy the token.
  4. In the ClickRuntime dashboard, open Connections & secrets and save the token as a secret for Asana.

Good to know

Asana limits that affect automations

  • The token acts as you. Tasks it creates or comments it posts appear under your name, and it can only reach projects you have access to.
  • Asana limits how many requests a token can send per minute, with a much lower limit on free plans than paid ones. Automations that go through large projects take longer on a free plan.
  • Searching across a whole workspace for overdue tasks needs a paid Asana plan. On a free plan, the automation goes through your projects one by one instead.
  • Tasks deleted by a clean-up automation go to Asana's trash, where you can restore them.

FAQ

Questions about automating Asana

What can ClickRuntime see and change in Asana?
The same as you can, because the token acts as you. It can list, create, update and delete tasks in the projects you have access to, and read comments on them.
Can it react the moment a task is created or commented on?
Yes. Asana can send events to an automation's link when a task is added or a comment is posted in a project, so the alert goes out straight away. Other automations, like overdue checks, run on a schedule.
Does it work on a free Asana plan?
Yes. Workspace-wide task search is a paid Asana feature, so on a free plan automations look through your projects instead, and big projects take longer because of the lower request limit.
Do I need AI for Asana automations?
No. Task creation, overdue alerts, rescheduling and status digests run without it. Prioritising tasks, triaging requests, pulling action items from meeting notes and writing weekly summaries use the AI that comes with every ClickRuntime plan, so you don't need your own AI key.
Is this a Asana connector for ChatGPT or Claude?
Not for chatting with Asana data. A chat connector lets your assistant read and change Asana while you're in the conversation. ClickRuntime is for the work that should happen without you: you set up an automation from the chat once, and it keeps running on a schedule or on each Asana event.

Related pages

Keep exploring

Tell your assistant what Asana should do

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