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On a schedule

Export Asana project tasks to Google Sheets

Every weekday morning a tab is rewritten with all tasks in an Asana project: section, assignee, due date, completed and link.

Runs
On a schedule
Apps
Asana, Google Sheets
AI
Not needed
Access
Asana personal access token; Google Sheets read+write

Send this to your assistant

Create a ClickRuntime automation: every weekday at 7am, copy all tasks from my Website Relaunch project in Asana into the Tasks tab of my status sheet with section, assignee, due date, completed and a link.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Asana is where the work happens, but status reports, client updates and capacity charts usually live in a spreadsheet. Copying tasks across by hand is slow and the copy goes stale by lunchtime.

This automation rewrites a Tasks tab from an Asana project every weekday morning, with the section, assignee, due date, completion and a link back to each task.

Project managers, agency account leads and operations teams use it to feed weekly reports and dashboards from Asana data without exporting CSVs.

What you get out of it

  • Reports start from fresh data

    The tab matches Asana as of that morning, so reports reflect real progress.

  • Share with people outside Asana

    Clients or managers without an Asana seat can read the sheet.

  • Build your own charts

    Count open tasks per assignee or overdue tasks per section with ordinary formulas.

  • Links back to each task

    Every row opens the task in Asana for comments or updates.

  • No manual CSV exports

    Nobody has to remember to export and paste each week.

How it works

What happens, step by step

  1. Every weekday at 7am ClickRuntime reads all tasks in the Asana project you choose.

  2. For each task it takes the section, assignee, due date and whether it is done.

  3. The Tasks tab is cleared and rewritten, so the sheet always matches Asana that morning.

  4. Charts and summaries you build on top of the tab update on their own.

Before it runs live

  • Connect Asana
  • Connect your Google Sheets account and pick the spreadsheets it may use

What you get

RunsOn a schedule
Export Asana project tasks to Google Sheetstoday, 9:00Succeeded
Google Sheets · Relaunch status › TasksDesign | Homepage hero mock-up | Priya Shah | 2026-11-12 | No | app.asana.com/0/120…/120…

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Asana and Google Sheets steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
export_asana_project_tasks_to_google_sheets.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, report_fetched

PROJECT_GID = "1200000000000000"
SHEET_ID = "your-spreadsheet-id"
FIELDS = "name,completed,due_on,assignee.name,memberships.section.name,permalink_url"

def asana(path, **params):
    r = http.get(f"https://app.asana.com/api/1.0/{path}", params=params,
                 headers={"Authorization": f"Bearer {credentials.secret('ASANA_TOKEN')}"})
    r.raise_for_status()
    return r.json()

@on_trigger
def run(event):
    tasks, offset = [], None
    while True:
        page = asana(f"projects/{PROJECT_GID}/tasks", opt_fields=FIELDS, limit=100, **({"offset": offset} if offset else {}))
        tasks += page["data"]
        offset = (page.get("next_page") or {}).get("offset")
        if not offset:
            break
    report_fetched(len(tasks))
    rows = [["Section", "Task", "Assignee", "Due", "Done", "Link"]]
    for t in tasks:
        section = next((m["section"]["name"] for m in t.get("memberships", []) if m.get("section")), "")
        rows.append([section, t["name"], (t.get("assignee") or {}).get("name", ""), t.get("due_on") or "",
                     "Yes" if t["completed"] else "No", t["permalink_url"]])
    tab = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).spreadsheets().values()
    tab.clear(spreadsheetId=SHEET_ID, range="Tasks!A:F").execute()
    tab.update(spreadsheetId=SHEET_ID, range="Tasks!A1", valueInputOption="RAW", body={"values": rows}).execute()
    return {"tasks": len(tasks)}

FAQ

Common questions

Can I export several projects?
Yes. List several project IDs and ask your assistant to write each one to its own tab, or to one tab with a Project column.
Are custom fields included?
Not in the example, but Asana returns them when asked. Tell your assistant which custom fields you use, such as Priority or Estimate, and they become extra columns.
Will my notes in the sheet be lost?
The Tasks tab is rewritten each morning, so keep your own notes on a separate tab and use a lookup on the task link to bring them alongside.
What permissions does it need?
Asana personal access token; Google Sheets read+write. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Export Asana project tasks to Google Sheets” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.