Daily
Get summaries of yesterday's calendar meetings from Zoom
Every morning you get an email listing yesterday's calendar meetings, each with a summary and action items from its Zoom recording.
- Runs
- Daily
- Apps
- Google Calendar, Zoom
- AI
- Yes, uses the built-in AI allowance
- Access
- Calendar read; Zoom cloud_recording:read
Send this to your assistant
Create a ClickRuntime automation: every weekday at 7, take yesterday's meetings from my calendar, find each one's Zoom recording transcript, and email me a summary and action items per meeting.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A sales lead's calendar is a wall of back-to-back calls. They want a record of each meeting under its real name, with who attended, but Zoom recordings are labelled with generic topics and are hard to match to the right customer.
Each morning yesterday's calendar events are matched to their Zoom recordings by time and link. The email lists each meeting by its calendar title, with a short summary and the action items, so follow-ups go to the right customer.
What you get out of it
Summaries under the right names
Each summary uses the meeting's calendar title, so 'Northwind renewal' doesn't show up as 'Personal Meeting Room'.
Follow-ups go to the right people
Attendees from the calendar invite are listed with each summary.
Meetings without recordings are flagged
Calls that weren't recorded are listed too, so you know what to write up yourself.
One morning email
All of yesterday's calls arrive together, ready to read before the first call of the day.
How it works
What happens, step by step
Every weekday morning, ClickRuntime lists yesterday's meetings from your calendar.
It finds the Zoom recording for each one by its meeting link or start time.
AI reads each transcript and writes a short summary with action items.
You get one email with every meeting under its calendar title, including any that weren't recorded.
Before it runs live
- Connect Google Calendar
- Connect Zoom
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Run it at a different time, more or less often, or only on weekdays
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Google Calendar and Zoom steps into one automation
Under the hood
The code that runs this automation
from datetime import datetime, timedelta, timezone
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, ai, notify
@on_trigger
def run(event):
end = datetime.now(timezone.utc).replace(hour=0, minute=0, second=0, microsecond=0)
cal = build("calendar", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
events = cal.events().list(calendarId="primary", timeMin=(end - timedelta(days=1)).isoformat(), timeMax=end.isoformat(),
singleEvents=True).execute().get("items", [])
zoom = {"Authorization": f"Bearer {credentials.connection('zoom', 'work')}"}
day = (end - timedelta(days=1)).date().isoformat()
recs = {str(m["id"]): m for m in http.get("https://api.zoom.us/v2/users/me/recordings", headers=zoom,
params={"from": day, "to": day}).json()["meetings"]}
parts = []
for e in events:
text = f"{e.get('location', '')} {e.get('description', '')}"
rec = next((m for mid, m in recs.items() if mid in text.replace(" ", "")), None)
files = [f for f in (rec or {}).get("recording_files", []) if f["file_type"] == "TRANSCRIPT"]
if not files:
parts.append(f"{e.get('summary')}: no recording")
continue
transcript = http.get(files[0]["download_url"], headers=zoom).text[:20000]
parts.append(f"{e.get('summary')}\n" + ai.generate(f"Summary and action items:\n{transcript}", max_output_tokens=400).text)
notify.email_me(f"Yesterday's meetings ({len(parts)})", "\n\n".join(parts) or "No meetings yesterday.")
return {"meetings": len(parts)}FAQ
Common questions
How are recordings matched to events?
What if a meeting wasn't recorded?
Are other attendees sent the summary?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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