Daily
Email reminders for Airtable records due today
Each morning you get an email about every Airtable record whose next action is due today, and those records are marked as reminded.
- Runs
- Daily
- Apps
- Airtable, Gmail
- AI
- Optional
- Access
- Airtable read+write; Gmail gmail.send
Send this to your assistant
Create a ClickRuntime automation: every morning, email me about Airtable records whose next-action date is today, and mark them as sent.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A recruitment agency tracks candidates and client follow-ups in Airtable, each with a next-action date. The dates are there, but nobody filters for today every morning, so calls slip by a day or two and candidates go elsewhere.
An email each morning listing what is due turns those dates into a to-do list. Marking each record as reminded keeps a record of what was flagged and stops repeats.
What you get out of it
Dates turn into action
A next-action field only helps if someone looks at it. A morning email makes sure they do.
Nothing slips by a day
Every record due today appears, whether it was set last week or last quarter.
No repeat reminders
Records are marked once reminded, so the same item does not keep appearing.
A trail of what was flagged
The reminded field shows which follow-ups were raised and when, which helps when reviewing missed ones.
How it works
What happens, step by step
Every morning, ClickRuntime finds the records in your Airtable base whose next-action date is today.
It skips records already marked as reminded.
It emails you a list of the due actions, with an optional AI note on what to do first.
Each record is marked as reminded in Airtable.
Before it runs live
- Connect Airtable
- Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Run it at a different time, more or less often, or only on weekdays
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Airtable and Gmail steps into one automation
Under the hood
The code that runs this automation
import base64
from email.message import EmailMessage
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http
def send(gmail, to, subject, text):
msg = EmailMessage()
msg["To"], msg["Subject"] = to, subject
msg.set_content(text)
gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
@on_trigger
def run(event):
url = "https://api.airtable.com/v0/appYourBaseId/Contacts"
headers = {"Authorization": f"Bearer {credentials.secret('AIRTABLE_API_KEY')}"}
records = http.get(url, headers=headers, params={
"filterByFormula": "AND(IS_SAME({Next action date}, TODAY(), 'day'), NOT({Reminded}))"}).json()["records"]
if not records:
return {"due": 0}
lines = [f"- {r['fields'].get('Name')}: {r['fields'].get('Next action')}" for r in records]
gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
send(gmail, "me", f"{len(records)} actions due today", "\n".join(lines))
for i in range(0, len(records), 10):
http.patch(url, headers=headers, json={"records": [{"id": r["id"], "fields": {"Reminded": True}} for r in records[i:i + 10]]})
return {"due": len(records)}FAQ
Common questions
What does the email include?
What if I change the date after a reminder?
Can reminders go to different people?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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