Daily

Create calendar reminders for upcoming Airtable due dates

Purchase orders due in the next week get a reminder in your Google Calendar, without duplicates.

Runs: Daily
Apps: Airtable, Google Calendar
AI: Not needed
Access: Airtable read/write; calendar.events

Send this to your assistant

Create a ClickRuntime automation: every day, create Google Calendar reminders for Airtable purchase orders due in the next 7 days that don't have one yet.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A small manufacturer tracks purchase orders in Airtable. Due dates are in a column, but nobody looks at the table every day, and a late delivery is often only noticed when the production line is waiting for parts.

A reminder in the calendar people already use puts each due date in front of the buyer a few days ahead, when there is still time to chase the supplier.

What you get out of it

Chase suppliers before it is late
Seeing a due date in your calendar during the week gives you time to confirm the delivery or find an alternative.
Reminders where you already look
Your calendar is open all day, unlike the Airtable base, so due dates get noticed.
One reminder per order
Each order is marked once its reminder exists, so the calendar is not filled with copies.
Airtable stays the source of truth
Dates are entered once in Airtable, and the calendar follows, so there are not two lists to keep in sync.

How it works

What happens, step by step

Every day ClickRuntime looks in your Airtable Purchase Orders table for orders due in the next 7 days.
It skips orders that already have a reminder.
For each remaining order it adds an event to your Google Calendar on the due date, with the supplier and order number.
It marks the order in Airtable so it does not get a second reminder.

Before it runs live

Connect Airtable
Connect Google Calendar

What you get

RunsDaily

Create calendar reminders for upcoming Airtable due datestoday, 9:00Succeeded

Google Calendar · ReminderPO 2291 due: Acme Fasteners (Thu 12 Jun)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Airtable and Google Calendar steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

follow_up_reminders_from_airtable_dates.pyexample

from googleapiclient.discovery import build
from google.oauth2.credentials import Credentials
from clickruntime import on_trigger, credentials, http

URL = "https://api.airtable.com/v0/appXXXXXXXX/Purchase%20Orders"

@on_trigger
def run(event):
    h = {"Authorization": f"Bearer {credentials.secret('AIRTABLE_API_KEY')}"}
    formula = "AND(IS_BEFORE({Due}, DATEADD(TODAY(), 7, 'days')), IS_AFTER({Due}, DATEADD(TODAY(), -1, 'days')), {Reminder} = '')"
    records = http.get(URL, headers=h, params={"filterByFormula": formula}).json()["records"]
    cal = build("calendar", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    for r in records:
        f = r["fields"]
        ev = cal.events().insert(calendarId="primary", body={"summary": f"PO {f.get('PO Number')} due: {f.get('Supplier')}",
                                 "start": {"date": f["Due"]}, "end": {"date": f["Due"]}}).execute()
        http.patch(URL, headers=h, json={"records": [{"id": r["id"], "fields": {"Reminder": ev["id"]}}]})
    return {"reminders": len(records)}

FAQ

Common questions

What if a due date changes in Airtable?

The reminder can be moved to the new date on the next daily run, as long as the order still has the link to its calendar event.

Can reminders go to the person who owns each order?

Yes. If the table has an owner email column, that person is added as a guest on the reminder.

Does it work for tables other than purchase orders?

Yes. Any table with a date column works, such as contract renewals, invoices due or equipment servicing.

What permissions does it need?

Airtable read/write; calendar.events. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens