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The moment it happens

Save form submissions to Airtable and send a confirmation email

Every form submission becomes an Airtable record, and the person gets a confirmation email from your own Gmail address.

Runs
The moment it happens
Apps
Airtable, Gmail
AI
Not needed
Access
Airtable write; Gmail gmail.send

Send this to your assistant

Create a ClickRuntime automation: when my form is submitted, add the answers to my Airtable 'Enquiries' table and send the person a confirmation email from my Gmail.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A yoga studio takes class enquiries and workshop sign-ups through a form on its website. Submissions arrive as notification emails, someone copies them into Airtable by hand, and the person who signed up hears nothing until a teacher finds time to reply. Some never hear back at all.

Saving each submission straight to Airtable and replying immediately from your own address means every person knows their message arrived and every enquiry is in one list. Studios, small agencies and event organisers use it to look organised from the first contact.

What you get out of it

  • Every submission is recorded

    Answers go straight into Airtable, so there is no copying and nothing gets lost in an inbox.

  • People hear back straight away

    A confirmation within seconds reassures the person that their message arrived and tells them what happens next.

  • Replies come from your real address

    Sending from your own Gmail means replies to the confirmation reach you, not a no-reply mailbox.

  • One list to follow up from

    With every enquiry in Airtable, you can sort by date, assign follow-ups and see which ones still need a reply.

How it works

What happens, step by step

  1. ClickRuntime starts as soon as someone submits your form.

  2. It ignores a submission it has already handled, so retries do not create duplicates.

  3. The answers are added as a new record in your Airtable table.

  4. A confirmation email is sent to the person from your Gmail address.

Before it runs live

  • Connect Airtable
  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Save form submissions to Airtable and send a confirmation emailjust nowSucceeded
Email · ConfirmationHi Sam, thanks for signing up for the Saturday workshop at Northwind Yoga. We will confirm your place within one working day.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Airtable and Gmail steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
form_submissions_to_airtable_with_gmail_confirmation.pyexample
import base64
from email.mime.text import MIMEText
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, state

BASE, TABLE = "appXXXXXXXX", "Enquiries"

@on_event
def handle(event):
    if state.get(f"done:{event.event_id}"):
        return {"skipped": "duplicate"}
    form = event.json or {}
    http.post(f"https://api.airtable.com/v0/{BASE}/{TABLE}", headers={"Authorization": f"Bearer {credentials.secret('AIRTABLE_API_KEY')}"},
              json={"fields": {"Name": form.get("name"), "Email": form.get("email"), "Message": form.get("message"), "Received": event.received_at}})
    msg = MIMEText(f"Hi {form.get('name', 'there')},\n\nThanks for getting in touch. We have your message and will reply within one working day.")
    msg["To"], msg["Subject"] = form["email"], "We received your message"
    gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
    state.set(f"done:{event.event_id}", True)
    return {"saved": True}

FAQ

Common questions

Which form tools does it work with?
Any form that can send its answers to a web address when submitted, which most form builders and website platforms can do. You paste your ClickRuntime trigger link into the form's settings.
Can I write my own confirmation message?
Yes. You write the subject and text once, and it can include the person's name and the details they submitted.
What if the same form is sent twice?
Each delivery is handled once. If the form tool retries a submission, no second record or email is created.
What permissions does it need?
Airtable write; Gmail gmail.send. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Save form submissions to Airtable and send a confirmation email” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.