Every 30 minutes
Log interviews from your calendar to a hiring sheet with reminders
Every calendar event titled Interview is logged in your hiring sheet, and you get an email reminder the day before each one.
- Runs
- Every 30 minutes
- Apps
- Google Calendar, Google Sheets
- AI
- Not needed
- Access
- Calendar read; Sheet edit
Send this to your assistant
Create a ClickRuntime automation: log every Google Calendar event with 'Interview' in the title to my Hiring sheet, and email me a reminder the day before each interview.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A hiring manager runs interviews for three roles at once. Interviews are on her calendar, but the hiring sheet her team uses is always missing a few, and once or twice a month she walks into an interview without having read the CV.
Keeping the hiring sheet in step with the calendar and getting a nudge the day before gives you a complete interview log and time to prepare for each one.
What you get out of it
A complete interview log
Every interview on the calendar is recorded in the sheet, so the team can see who is being seen and when.
Time to prepare
A reminder the day before leaves room to read the CV and plan questions rather than skimming them in the lift.
Rescheduled interviews stay accurate
If an interview moves, the row is updated with the new time instead of being duplicated.
No double entry
You book interviews in your calendar as usual; the sheet follows.
How it works
What happens, step by step
Every 30 minutes ClickRuntime looks for events with Interview in the title on your Google Calendar over the next two weeks.
New interviews are added as rows in your Hiring sheet, and moved interviews have their row updated.
The day before each interview, you get an email reminder with the time and candidate.
It remembers which reminders it has sent, so you only get one per interview.
Before it runs live
- Connect Google Calendar
- Connect your Google Sheets account and pick the spreadsheets it may use
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Add an AI step, for example to summarize, sort or draft a reply
- Add another app, for example also send it to Slack
- Combine it with other Google Calendar and Google Sheets steps into one automation
Under the hood
The code that runs this automation
from datetime import datetime, timedelta, timezone
from clickruntime import on_trigger, credentials, http, state, notify
S = "https://sheets.googleapis.com/v4/spreadsheets/your-spreadsheet-id/values"
@on_trigger
def run(event):
h = {"Authorization": f"Bearer {credentials.connection('google', 'work')}"}
now = datetime.now(timezone.utc)
items = http.get("https://www.googleapis.com/calendar/v3/calendars/primary/events", headers=h, params={
"q": "Interview", "timeMin": now.isoformat(), "timeMax": (now + timedelta(days=14)).isoformat(), "singleEvents": True}).json().get("items", [])
ids = [r[0] for r in http.get(f"{S}/Hiring!A2:A", headers=h).json().get("values", []) if r]
reminded = set(state.get("reminded") or [])
for e in items:
start = e["start"].get("dateTime", e["start"].get("date"))
guest = next((a["email"] for a in e.get("attendees", []) if not a.get("self")), "")
row = [e["id"], start, e.get("summary", ""), guest, e.get("htmlLink", "")]
if e["id"] in ids:
http.put(f"{S}/Hiring!A{ids.index(e['id']) + 2}:E", headers=h, params={"valueInputOption": "RAW"}, json={"values": [row]})
else:
http.post(f"{S}/Hiring!A:E:append", headers=h, params={"valueInputOption": "RAW"}, json={"values": [row]})
if start[:10] == (now + timedelta(days=1)).date().isoformat() and e["id"] not in reminded:
notify.email_me(f"Tomorrow: {e.get('summary')}", f"{start} with {guest}\n{e.get('htmlLink')}")
reminded.add(e["id"])
state.set("reminded", list(reminded)[-500:])
return {"interviews": len(items)}FAQ
Common questions
Which events count as interviews?
What does each row contain?
When is the reminder sent?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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