Weekly

Create next week's lesson plans in Drive every Sunday

Every Sunday you get a lesson plan Google Doc for each lesson next week, filed in your Lessons folder, with the links emailed to you.

Runs: Weekly
Apps: Google Docs, Google Drive
AI: Yes, uses the built-in AI allowance
Access: Drive drive.file; Docs write

Send this to your assistant

Create a ClickRuntime automation: each Sunday, create lesson plan Google Docs for next week's lessons in my Lessons folder.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A secondary school teacher spends most of Sunday afternoon writing plans for the week ahead: five classes, three year groups, two subjects. The plans follow the same structure each time, but filling them in from scratch takes hours she would rather spend marking or resting.

This automation drafts the whole week's plans on Sunday morning, so she spends a short time reviewing and adjusting them instead of writing every one from a blank page.

What you get out of it

Your weekend back
Reviewing drafted plans takes a fraction of the time it takes to write them, which frees up a large part of Sunday.
The same structure every time
Each plan follows your format, with objectives, activities and assessment, which keeps lessons consistent and easy to share.
Ready before the week starts
Plans are in your folder by Sunday, so Monday morning starts organised.
Easy to reuse and improve
Plans are ordinary Google Docs, so you can edit them, share them with colleagues and reuse them next year.

How it works

What happens, step by step

Every Sunday morning ClickRuntime reads the list of next week's lessons.
It skips any lesson that already has a plan in your Lessons folder.
AI writes a plan for each lesson using its class, subject and topic.
Each plan is saved as a Google Doc in your Lessons folder.
You get one email with links to all the plans.

Before it runs live

Connect Google Docs
Connect Google Drive

What you get

RunsWeekly

Create next week's lesson plans in Drive every Sundaytoday, 9:00Succeeded

Email · Lesson plansNext week's lesson plans: Mon P1 Year 8 Science, states of matter (Northwind Academy) and 4 more

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Google Docs and Google Drive steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

lesson_plans_generated_into_drive.pyexample

from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, ai, notify

FOLDER_ID = "your-lessons-folder-id"
LESSONS = ["Mon P1 Year 8 Science: states of matter", "Tue P3 Year 10 Science: electrolysis",
           "Wed P2 Year 8 Science: particle model", "Thu P4 Year 12 Chemistry: redox", "Fri P1 Year 10 Science: rates"]

@on_trigger
def run(event):
    creds = Credentials(credentials.connection("google", "work"))
    drive = build("drive", "v3", credentials=creds, cache_discovery=False)
    docs = build("docs", "v1", credentials=creds, cache_discovery=False)
    existing = {f["name"] for f in drive.files().list(q=f"'{FOLDER_ID}' in parents and trashed=false",
                                                       fields="files(name)").execute()["files"]}
    links = []
    for lesson in LESSONS:
        if lesson in existing:
            continue
        plan = ai.generate(f"Write a lesson plan with Objectives, Starter, Main activity, Assessment, Plenary for: {lesson}",
                           max_output_tokens=1200).text
        doc = drive.files().create(body={"name": lesson, "parents": [FOLDER_ID], "mimeType": "application/vnd.google-apps.document"},
                                   fields="id,webViewLink").execute()
        docs.documents().batchUpdate(documentId=doc["id"], body={"requests": [
            {"insertText": {"location": {"index": 1}, "text": plan}}]}).execute()
        links.append(f"{lesson}: {doc['webViewLink']}")
    if links:
        notify.email_me("Next week's lesson plans", "\n".join(links))
    return {"plans": len(links)}

FAQ

Common questions

Where does it get next week's lessons from?

From your Google Calendar or a simple list you keep, with the class, subject and topic for each lesson.

Can it follow my school's lesson plan format?

Yes. Give it the headings your school uses, and each plan follows them in the same order.

What if a topic needs more than one lesson?

List it once per lesson and each plan builds on the last, such as an introduction followed by practice.

What permissions does it need?

Drive drive.file; Docs write. Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happensAI