The moment it happens
Log calls or sales to both Airtable and Notion
Each time your call tool or store sends a record, it is added as a row in Airtable and a page in Notion with the same details.
- Runs
- The moment it happens
- Apps
- Airtable, Notion
- AI
- Not needed
- Access
- Airtable data.records:write; Notion insert on the shared database
Send this to your assistant
Create a ClickRuntime automation: give me a trigger link. Whenever my call tool or Gumroad posts to it, add a row to my Airtable base and a page to my Notion database with the same fields.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A small online course business sells through a checkout tool and runs sales calls with an AI phone agent. The finance side reports from Airtable, while the team plans follow-ups in Notion. Every sale and call transcript has to reach both, and copying them by hand means one of them is always behind.
Sending each record to a single trigger link that writes to both places keeps the two tools in step. Course creators, small agencies and service businesses that use Airtable for numbers and Notion for work use it to avoid double entry.
What you get out of it
No copying between tools
Each record is written to Airtable and Notion as it arrives. Nobody spends time re-entering sales or calls, and nothing is mistyped along the way.
Both teams see the same data
Finance works from Airtable and the rest of the team from Notion, and both show the same sale or call at the same time. Questions about which list is right go away.
Works with any tool that can send a webhook
Call platforms, checkout tools and form builders can all post to the trigger link. When you change one of those tools, the logging stays the same.
Records arrive the moment they happen
A new sale or finished call is logged within seconds. Follow-ups can start while the conversation is still fresh.
How it works
What happens, step by step
You give your call tool or store the trigger link from your ClickRuntime dashboard.
When a call ends or a sale happens, the tool sends the details to that link and ClickRuntime starts straight away.
Deliveries it has already handled are skipped, so retries do not create duplicates.
The details are added as a new row in your Airtable table and as a new page in your Notion database.
Before it runs live
- Connect Airtable
- Connect Notion and share the database you want it to use
- Paste your automation's link into the other app's webhook settings
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Add an AI step, for example to summarize, sort or draft a reply
- Add another app, for example also send it to Slack
- Combine it with other Airtable and Notion steps into one automation
Under the hood
The code that runs this automation
from clickruntime import on_event, credentials, http, state
AIRTABLE_URL = "https://api.airtable.com/v0/your-base-id/Records"
DATABASE_ID = "your-database-id"
@on_event
def handle(event):
if state.get(f"done:{event.event_id}"):
return {"skipped": "duplicate"}
data = event.json or {}
name = data.get("name") or data.get("email") or "New record"
fields = {"Name": name, "Email": data.get("email", ""), "Product": data.get("product_name", ""),
"Amount": data.get("price"), "Summary": (data.get("call_summary") or "")[:1900]}
http.post(AIRTABLE_URL, headers={"Authorization": f"Bearer {credentials.secret('AIRTABLE_TOKEN')}"},
json={"records": [{"fields": {k: v for k, v in fields.items() if v not in (None, "")}}]}).raise_for_status()
http.post("https://api.notion.com/v1/pages", headers={"Authorization": f"Bearer {credentials.connection('notion', 'work')}",
"Notion-Version": "2022-06-28"}, json={"parent": {"database_id": DATABASE_ID}, "properties": {
"Name": {"title": [{"text": {"content": name}}]},
"Product": {"rich_text": [{"text": {"content": fields["Product"]}}]}},
"children": [{"paragraph": {"rich_text": [{"text": {"content": fields["Summary"] or "No summary"}}]}}]}).raise_for_status()
state.set(f"done:{event.event_id}", True)
return {"logged": name}
FAQ
Common questions
Which fields are saved?
What if the same record is sent twice?
Can I log to only one of the two?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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Set up “Log calls or sales to both Airtable and Notion” from your assistant
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