Skip to content

The moment it happens

Log calls or sales to both Airtable and Notion

Each time your call tool or store sends a record, it is added as a row in Airtable and a page in Notion with the same details.

Runs
The moment it happens
Apps
Airtable, Notion
AI
Not needed
Access
Airtable data.records:write; Notion insert on the shared database

Send this to your assistant

Create a ClickRuntime automation: give me a trigger link. Whenever my call tool or Gumroad posts to it, add a row to my Airtable base and a page to my Notion database with the same fields.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A small online course business sells through a checkout tool and runs sales calls with an AI phone agent. The finance side reports from Airtable, while the team plans follow-ups in Notion. Every sale and call transcript has to reach both, and copying them by hand means one of them is always behind.

Sending each record to a single trigger link that writes to both places keeps the two tools in step. Course creators, small agencies and service businesses that use Airtable for numbers and Notion for work use it to avoid double entry.

What you get out of it

  • No copying between tools

    Each record is written to Airtable and Notion as it arrives. Nobody spends time re-entering sales or calls, and nothing is mistyped along the way.

  • Both teams see the same data

    Finance works from Airtable and the rest of the team from Notion, and both show the same sale or call at the same time. Questions about which list is right go away.

  • Works with any tool that can send a webhook

    Call platforms, checkout tools and form builders can all post to the trigger link. When you change one of those tools, the logging stays the same.

  • Records arrive the moment they happen

    A new sale or finished call is logged within seconds. Follow-ups can start while the conversation is still fresh.

How it works

What happens, step by step

  1. You give your call tool or store the trigger link from your ClickRuntime dashboard.

  2. When a call ends or a sale happens, the tool sends the details to that link and ClickRuntime starts straight away.

  3. Deliveries it has already handled are skipped, so retries do not create duplicates.

  4. The details are added as a new row in your Airtable table and as a new page in your Notion database.

Before it runs live

  • Connect Airtable
  • Connect Notion and share the database you want it to use
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Log calls or sales to both Airtable and Notionjust nowSucceeded
Airtable · SalesNew row: ops@contoso.example bought Bookkeeping Basics course, $149. Matching page added to Notion · Customers.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Airtable and Notion steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
log_incoming_webhook_records_to_airtable_and_notion.pyexample
from clickruntime import on_event, credentials, http, state

AIRTABLE_URL = "https://api.airtable.com/v0/your-base-id/Records"
DATABASE_ID = "your-database-id"

@on_event
def handle(event):
    if state.get(f"done:{event.event_id}"):
        return {"skipped": "duplicate"}
    data = event.json or {}
    name = data.get("name") or data.get("email") or "New record"
    fields = {"Name": name, "Email": data.get("email", ""), "Product": data.get("product_name", ""),
              "Amount": data.get("price"), "Summary": (data.get("call_summary") or "")[:1900]}
    http.post(AIRTABLE_URL, headers={"Authorization": f"Bearer {credentials.secret('AIRTABLE_TOKEN')}"},
              json={"records": [{"fields": {k: v for k, v in fields.items() if v not in (None, "")}}]}).raise_for_status()
    http.post("https://api.notion.com/v1/pages", headers={"Authorization": f"Bearer {credentials.connection('notion', 'work')}",
              "Notion-Version": "2022-06-28"}, json={"parent": {"database_id": DATABASE_ID}, "properties": {
              "Name": {"title": [{"text": {"content": name}}]},
              "Product": {"rich_text": [{"text": {"content": fields["Product"]}}]}},
              "children": [{"paragraph": {"rich_text": [{"text": {"content": fields["Summary"] or "No summary"}}]}}]}).raise_for_status()
    state.set(f"done:{event.event_id}", True)
    return {"logged": name}

FAQ

Common questions

Which fields are saved?
The fields your tool sends, such as name, email, product, amount, call summary or transcript, are mapped to matching columns in Airtable and properties in Notion. Fields you do not map are ignored.
What if the same record is sent twice?
Each delivery has its own ID, and repeats of a delivery already handled are skipped. That keeps a sender's automatic retries from creating duplicate rows and pages.
Can I log to only one of the two?
Yes. Either destination can be switched off, so you can start with Airtable alone and add Notion later, or the other way round.
What permissions does it need?
Airtable data.records:write; Notion insert on the shared database. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Log calls or sales to both Airtable and Notion” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.