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The moment it happens

Turn a meeting transcript into Slack minutes and Google Tasks

Send a meeting transcript and get tidy minutes in Slack, with each of your action items added to Google Tasks.

Runs
The moment it happens
Apps
Google Tasks, Slack
AI
Yes, uses the built-in AI allowance
Access
tasks; chat:write

Send this to your assistant

Create a ClickRuntime automation: when a meeting transcript is posted to this link, write short minutes with decisions and action items, post them to #meetings, and add my action items to Google Tasks.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Transcripts from recording tools are long and rarely read. The decisions and action items are in there, but someone has to dig them out, and when nobody does, the meeting might as well not have happened.

Team leads, project managers and consultants use it to share minutes the same hour the meeting ends, and to make sure their own follow-ups land on their list.

What you get out of it

  • Minutes nobody has to write

    A short summary with decisions and owners appears in Slack shortly after the transcript is sent.

  • The team sees the same version

    Posting minutes in a shared channel ends the round of messages about who agreed to what.

  • Your actions go on your list

    Action items for you become Google Tasks, so they are tracked alongside the rest of your work.

  • Works with any recorder

    Any tool that can send the transcript text to a link can feed it.

How it works

What happens, step by step

  1. When a transcript arrives at your automation's link, ClickRuntime receives it straight away.

  2. AI writes short minutes with decisions and action items, and notes who owns each action.

  3. The minutes are posted to your Slack channel.

  4. Each action item that is yours is added to Google Tasks with the meeting title in its notes.

Before it runs live

  • Connect Google Tasks
  • Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Turn a meeting transcript into Slack minutes and Google Tasksjust nowSucceeded
Slack · #meetingsMinutes: Acme onboarding sync · Decision: launch moves to 4 Nov · Jordan to send the revised plan by Friday

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Google Sheets
  • Combine it with other Google Tasks and Slack steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
meeting_action_items_into_google_tasks_and_slack.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, notify, ai

MY_NAME = "Jordan"
SCHEMA = {"type": "object", "properties": {"minutes": {"type": "string"},
          "my_actions": {"type": "array", "items": {"type": "string"}}}}

@on_event
def handle(event):
    body = event.json or {}
    transcript, title = str(body.get("transcript", ""))[:24000], body.get("title", "Meeting")
    if not transcript:
        return {"skipped": "no transcript"}
    out = ai.generate(f"Write short meeting minutes with Decisions and Action items (with owners) for '{title}'. "
                      f"Also list the action items owned by {MY_NAME}.\n\n{transcript}",
                      json_schema=SCHEMA, max_output_tokens=900).json
    notify.slack(f"*Minutes: {title}*\n{out['minutes']}", channel="#meetings")
    tasks = build("tasks", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    for action in out["my_actions"]:
        tasks.tasks().insert(tasklist="@default", body={"title": action, "notes": f"From meeting: {title}"}).execute()
    return {"actions": len(out["my_actions"])}

FAQ

Common questions

Which recording tools work?
Any tool that can send a transcript to a web link when a meeting ends, or you can paste the transcript into a form that posts to the link.
How long can a transcript be?
About an hour of conversation works well. Very long transcripts are trimmed to the start, so for all-day sessions send each part separately.
How does it know which actions are mine?
Tell it your name as it appears in the transcript. Actions assigned to you become tasks; the rest appear in the minutes with their owners.
What permissions does it need?
tasks; chat:write. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Turn a meeting transcript into Slack minutes and Google Tasks” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.