The moment it happens
Turn meeting transcripts into Linear issues and a recap email
Send a meeting transcript and get a Linear issue for each action item, plus a recap email to everyone who attended.
- Runs
- The moment it happens
- Apps
- Gmail, Linear
- AI
- Yes, uses the built-in AI allowance
- Access
- Linear write; Gmail send
Send this to your assistant
Create a ClickRuntime automation: when a meeting transcript is sent to my trigger link, pull out the decisions and action items, create a Linear issue for each action item, and email the attendees a recap from my Gmail.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A product manager runs four or five planning calls a week with engineering, design and customers. The recording tool produces a transcript, but turning it into issues and a follow-up email takes half an hour she rarely has. Action items stay in her notebook, people remember the call differently, and a week later nobody is sure who agreed to what.
With this automation the transcript is sent to ClickRuntime as soon as the call ends. Each action item becomes a Linear issue, and attendees get a recap email listing the decisions and the new issues.
What you get out of it
Action items become tracked work
Every follow-up agreed in the call becomes a Linear issue the team can assign and close. Nothing depends on someone's handwritten notes. Work from meetings shows up next to all other work.
Everyone leaves with the same summary
The recap email lists the decisions and action items in plain language. Attendees can correct anything that was misheard while the call is fresh. Disagreements about what was decided come up early instead of in the next meeting.
Follow-up happens within minutes
The issues and email are created as soon as the transcript arrives, not at the end of the day. People can start on their items straight away. The momentum from the call is kept.
Half an hour back after every call
Writing up notes and filing issues by hand adds up across a week of meetings. That time can go into the work the meeting was about. The person running the call can focus on the conversation instead of taking minutes.
A record you can search later
Each issue and recap email ties back to the meeting it came from. Months later you can find out why a decision was made. New team members can catch up from the recap history.
How it works
What happens, step by step
When a meeting ends, your recording tool sends the transcript to your ClickRuntime trigger link.
AI reads the transcript and lists the decisions and the action items.
A Linear issue is created for each action item.
A recap email with the decisions and links to the new issues is sent from your Gmail to everyone who attended.
Before it runs live
- Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
- Connect Linear
- Paste your automation's link into the other app's webhook settings
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Gmail and Linear steps into one automation
Under the hood
The code that runs this automation
import base64
from email.mime.text import MIMEText
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, ai
TEAM_ID = "your-linear-team-id"
SCHEMA = {"type": "object", "properties": {"decisions": {"type": "array", "items": {"type": "string"}},
"actions": {"type": "array", "items": {"type": "string"}}}, "required": ["decisions", "actions"]}
MUTATION = "mutation($i: IssueCreateInput!) { issueCreate(input: $i) { issue { url } } }"
@on_event
def handle(event):
data = event.json or {}
text, attendees = data.get("transcript", ""), data.get("attendees", [])
notes = ai.generate(["List the decisions and action items in this meeting transcript.", text[:30000]],
json_schema=SCHEMA, max_output_tokens=1000).json
links = []
for item in notes["actions"]:
r = http.post("https://api.linear.app/graphql", headers={"Authorization": credentials.secret("LINEAR_API_KEY")},
json={"query": MUTATION, "variables": {"i": {"teamId": TEAM_ID, "title": item[:200]}}})
links.append(f"- {item}\n {r.json()['data']['issueCreate']['issue']['url']}")
body = "Decisions:\n" + "\n".join(f"- {d}" for d in notes["decisions"]) + "\n\nAction items:\n" + "\n".join(links)
msg = MIMEText(body)
msg["to"], msg["subject"] = ", ".join(attendees), f"Recap: {data.get('title', 'meeting')}"
gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
return {"issues": len(links), "emailed": len(attendees)}FAQ
Common questions
Which recording tools can send transcripts?
Who receives the recap email?
Does every "we should" become an issue?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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