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The moment it happens

Turn meeting transcripts into Linear issues and a recap email

Send a meeting transcript and get a Linear issue for each action item, plus a recap email to everyone who attended.

Runs
The moment it happens
Apps
Gmail, Linear
AI
Yes, uses the built-in AI allowance
Access
Linear write; Gmail send

Send this to your assistant

Create a ClickRuntime automation: when a meeting transcript is sent to my trigger link, pull out the decisions and action items, create a Linear issue for each action item, and email the attendees a recap from my Gmail.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A product manager runs four or five planning calls a week with engineering, design and customers. The recording tool produces a transcript, but turning it into issues and a follow-up email takes half an hour she rarely has. Action items stay in her notebook, people remember the call differently, and a week later nobody is sure who agreed to what.

With this automation the transcript is sent to ClickRuntime as soon as the call ends. Each action item becomes a Linear issue, and attendees get a recap email listing the decisions and the new issues.

What you get out of it

  • Action items become tracked work

    Every follow-up agreed in the call becomes a Linear issue the team can assign and close. Nothing depends on someone's handwritten notes. Work from meetings shows up next to all other work.

  • Everyone leaves with the same summary

    The recap email lists the decisions and action items in plain language. Attendees can correct anything that was misheard while the call is fresh. Disagreements about what was decided come up early instead of in the next meeting.

  • Follow-up happens within minutes

    The issues and email are created as soon as the transcript arrives, not at the end of the day. People can start on their items straight away. The momentum from the call is kept.

  • Half an hour back after every call

    Writing up notes and filing issues by hand adds up across a week of meetings. That time can go into the work the meeting was about. The person running the call can focus on the conversation instead of taking minutes.

  • A record you can search later

    Each issue and recap email ties back to the meeting it came from. Months later you can find out why a decision was made. New team members can catch up from the recap history.

How it works

What happens, step by step

  1. When a meeting ends, your recording tool sends the transcript to your ClickRuntime trigger link.

  2. AI reads the transcript and lists the decisions and the action items.

  3. A Linear issue is created for each action item.

  4. A recap email with the decisions and links to the new issues is sent from your Gmail to everyone who attended.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect Linear
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Turn meeting transcripts into Linear issues and a recap emailjust nowSucceeded
Email · Recap: Contoso onboarding planDecisions: pilot starts 4 November. Action items: Priya to draft the data import guide (ENG-231).

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Gmail and Linear steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
meeting_action_items_to_linear_with_gmail_recap.pyexample
import base64
from email.mime.text import MIMEText
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, ai

TEAM_ID = "your-linear-team-id"
SCHEMA = {"type": "object", "properties": {"decisions": {"type": "array", "items": {"type": "string"}},
          "actions": {"type": "array", "items": {"type": "string"}}}, "required": ["decisions", "actions"]}
MUTATION = "mutation($i: IssueCreateInput!) { issueCreate(input: $i) { issue { url } } }"

@on_event
def handle(event):
    data = event.json or {}
    text, attendees = data.get("transcript", ""), data.get("attendees", [])
    notes = ai.generate(["List the decisions and action items in this meeting transcript.", text[:30000]],
                        json_schema=SCHEMA, max_output_tokens=1000).json
    links = []
    for item in notes["actions"]:
        r = http.post("https://api.linear.app/graphql", headers={"Authorization": credentials.secret("LINEAR_API_KEY")},
                      json={"query": MUTATION, "variables": {"i": {"teamId": TEAM_ID, "title": item[:200]}}})
        links.append(f"- {item}\n  {r.json()['data']['issueCreate']['issue']['url']}")
    body = "Decisions:\n" + "\n".join(f"- {d}" for d in notes["decisions"]) + "\n\nAction items:\n" + "\n".join(links)
    msg = MIMEText(body)
    msg["to"], msg["subject"] = ", ".join(attendees), f"Recap: {data.get('title', 'meeting')}"
    gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
    return {"issues": len(links), "emailed": len(attendees)}

FAQ

Common questions

Which recording tools can send transcripts?
Any tool that can send the transcript to a web link when a meeting ends, either directly or through its own integrations. The transcript needs to arrive as text along with the list of attendees.
Who receives the recap email?
The attendees whose email addresses arrive with the transcript. It is sent from your own Gmail account, so replies come back to you.
Does every "we should" become an issue?
No. Only clear action items with something to do are turned into issues, and general discussion or ideas are left out. You can close any issue that turns out not to be needed.
What permissions does it need?
Linear write; Gmail send. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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