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The moment it happens

Turn Telegram meeting notes into minutes in Airtable

You send rough notes to your Telegram bot after a meeting and tidy minutes with decisions and action items are saved in Airtable.

Runs
The moment it happens
Apps
Airtable, Telegram
AI
Yes, uses the built-in AI allowance
Access
bot token; Airtable write

Send this to your assistant

Create a ClickRuntime automation: when I send meeting notes to my Telegram bot, turn them into minutes with a summary, decisions and action items, save them to my Airtable 'Meetings' table, and reply with the summary.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A project lead runs several client meetings a week and jots notes on their phone as they walk out: half sentences, names, numbers. By Friday the notes are scattered across chats and nobody can say what was agreed with whom.

Sending the rough notes to a bot straight after the meeting, and getting back tidy minutes saved in Airtable, means every meeting has a record with decisions and owners. The table becomes the place to check what was agreed and what is still open.

What you get out of it

  • Minutes in a minute

    Rough notes become a summary, decisions and action items before you reach your desk.

  • Every meeting on record

    Each set of minutes is a row in Airtable you can search by date, client or keyword.

  • Action items with owners

    AI picks out who agreed to do what, so follow-ups are clear.

  • A quick check on the spot

    The bot replies with the summary, so you can correct anything while the meeting is fresh.

How it works

What happens, step by step

  1. You send your rough notes to your Telegram bot after the meeting.

  2. It checks the message came from you and ignores anyone else.

  3. AI turns the notes into a title, a short summary, decisions and action items.

  4. The minutes are saved as a new record in your Airtable Meetings table.

  5. The bot replies with the summary so you can check it.

Before it runs live

  • Connect Airtable
  • Connect Telegram
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Turn Telegram meeting notes into minutes in Airtablejust nowSucceeded
Telegram · Notes botSaved: Northwind kickoff Agreed a six-week rollout starting 3 November. Actions: Jamie: send project plan by Friday

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Airtable and Telegram steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
meeting_minutes_from_telegram_notes_into_airtable.pyexample
from clickruntime import on_event, credentials, http, ai

BASE_ID, CHAT_ID = "appXXXXXXXXXXXXXX", 123456789
SCHEMA = {"type": "object", "properties": {"title": {"type": "string"}, "summary": {"type": "string"},
          "decisions": {"type": "string"}, "actions": {"type": "string"}}, "required": ["title", "summary", "decisions", "actions"]}

@on_event
def handle(event):
    msg = (event.json or {}).get("message") or {}
    if msg.get("chat", {}).get("id") != CHAT_ID or not msg.get("text"):
        return {"ignored": True}
    m = ai.generate(msg["text"][:8000], json_schema=SCHEMA, max_output_tokens=600,
                    system="Turn these rough meeting notes into minutes. Decisions and actions as bullet lines; actions as 'Owner: task'.").json
    http.post(f"https://api.airtable.com/v0/{BASE_ID}/Meetings",
              headers={"Authorization": f"Bearer {credentials.connection('airtable', 'work')}"},
              json={"records": [{"fields": {"Title": m["title"], "Date": event.received_at[:10], "Summary": m["summary"],
                    "Decisions": m["decisions"], "Action items": m["actions"], "Raw notes": msg["text"]}}]}).raise_for_status()
    http.post(f"https://api.telegram.org/bot{credentials.secret('TELEGRAM_BOT_TOKEN')}/sendMessage",
              json={"chat_id": CHAT_ID, "text": f"Saved: {m['title']}\n\n{m['summary']}\n\nActions:\n{m['actions']}"})
    return {"saved": m["title"]}

FAQ

Common questions

Can I send a voice note?
This version reads text messages. Dictating with your phone keyboard's voice typing works well and sends text. Voice files can be added with a transcription step.
How does it know which meeting it was?
Start your notes with the meeting name or client, such as 'Northwind kickoff'. AI uses that as the title.
Who can send notes to the bot?
Only the chat id set in the script. Messages from anyone else are ignored.
What permissions does it need?
bot token; Airtable write. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Turn Telegram meeting notes into minutes in Airtable” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.