The moment it happens
Turn Telegram meeting notes into minutes in Airtable
You send rough notes to your Telegram bot after a meeting and tidy minutes with decisions and action items are saved in Airtable.
- Runs
- The moment it happens
- Apps
- Airtable, Telegram
- AI
- Yes, uses the built-in AI allowance
- Access
- bot token; Airtable write
Send this to your assistant
Create a ClickRuntime automation: when I send meeting notes to my Telegram bot, turn them into minutes with a summary, decisions and action items, save them to my Airtable 'Meetings' table, and reply with the summary.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A project lead runs several client meetings a week and jots notes on their phone as they walk out: half sentences, names, numbers. By Friday the notes are scattered across chats and nobody can say what was agreed with whom.
Sending the rough notes to a bot straight after the meeting, and getting back tidy minutes saved in Airtable, means every meeting has a record with decisions and owners. The table becomes the place to check what was agreed and what is still open.
What you get out of it
Minutes in a minute
Rough notes become a summary, decisions and action items before you reach your desk.
Every meeting on record
Each set of minutes is a row in Airtable you can search by date, client or keyword.
Action items with owners
AI picks out who agreed to do what, so follow-ups are clear.
A quick check on the spot
The bot replies with the summary, so you can correct anything while the meeting is fresh.
How it works
What happens, step by step
You send your rough notes to your Telegram bot after the meeting.
It checks the message came from you and ignores anyone else.
AI turns the notes into a title, a short summary, decisions and action items.
The minutes are saved as a new record in your Airtable Meetings table.
The bot replies with the summary so you can check it.
Before it runs live
- Connect Airtable
- Connect Telegram
- Paste your automation's link into the other app's webhook settings
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Airtable and Telegram steps into one automation
Under the hood
The code that runs this automation
from clickruntime import on_event, credentials, http, ai
BASE_ID, CHAT_ID = "appXXXXXXXXXXXXXX", 123456789
SCHEMA = {"type": "object", "properties": {"title": {"type": "string"}, "summary": {"type": "string"},
"decisions": {"type": "string"}, "actions": {"type": "string"}}, "required": ["title", "summary", "decisions", "actions"]}
@on_event
def handle(event):
msg = (event.json or {}).get("message") or {}
if msg.get("chat", {}).get("id") != CHAT_ID or not msg.get("text"):
return {"ignored": True}
m = ai.generate(msg["text"][:8000], json_schema=SCHEMA, max_output_tokens=600,
system="Turn these rough meeting notes into minutes. Decisions and actions as bullet lines; actions as 'Owner: task'.").json
http.post(f"https://api.airtable.com/v0/{BASE_ID}/Meetings",
headers={"Authorization": f"Bearer {credentials.connection('airtable', 'work')}"},
json={"records": [{"fields": {"Title": m["title"], "Date": event.received_at[:10], "Summary": m["summary"],
"Decisions": m["decisions"], "Action items": m["actions"], "Raw notes": msg["text"]}}]}).raise_for_status()
http.post(f"https://api.telegram.org/bot{credentials.secret('TELEGRAM_BOT_TOKEN')}/sendMessage",
json={"chat_id": CHAT_ID, "text": f"Saved: {m['title']}\n\n{m['summary']}\n\nActions:\n{m['actions']}"})
return {"saved": m["title"]}FAQ
Common questions
Can I send a voice note?
How does it know which meeting it was?
Who can send notes to the bot?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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