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Every 5 minutes

Get a Telegram reminder before each meeting

A few minutes before each meeting you get a Telegram message with the time, the join link and a short prep note.

Runs
Every 5 minutes
Apps
Google Calendar, Telegram
AI
Optional
Access
calendar.readonly; bot token

Send this to your assistant

Create a ClickRuntime automation: every 5 minutes, check my Google Calendar for events starting in the next 15 minutes and send me a Telegram reminder once per event.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A recruiter moves between candidate calls, client meetings and time away from her desk. Calendar pop-ups only appear on a laptop that is often closed, and phone notifications get lost among dozens of others. She has joined more than one call five minutes late.

This automation sends a Telegram message shortly before each meeting with the time, the join link and a one-line prep note, so the reminder reaches the app she checks most.

What you get out of it

  • Fewer late starts

    A message 15 minutes ahead gives time to wrap up, find a quiet room and open the link.

  • Join in one tap

    The meeting link is in the message, so there is no hunting through the calendar or email for it.

  • Walk in prepared

    A short note on who you are meeting and why helps you start the conversation on the right foot.

  • One reminder per meeting

    Each event is announced once, so the chat stays a clean list of what is coming up.

How it works

What happens, step by step

  1. Every 5 minutes ClickRuntime checks your Google Calendar for meetings starting in the next 15 minutes.

  2. Meetings that already had a reminder are skipped.

  3. AI writes a one-line prep note from the event details.

  4. You get a Telegram message with the time, the join link and the note.

Before it runs live

  • Connect Google Calendar
  • Connect Telegram

What you get

RunsEvery 5 minutes
Get a Telegram reminder before each meetingtoday, 9:00Succeeded
Telegram · Meetings⏰ 14:00 Intro call with Acme Logistics · meet.google.com/xyz-abcd-efg · They are hiring two warehouse leads before December.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Google Calendar and Telegram steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
meeting_reminders_on_telegram_before_each_event.pyexample
from datetime import datetime, timedelta, timezone
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, ai, state, report_fetched
CHAT_ID = "your-telegram-chat-id"

@on_trigger
def run(event):
    cal = build("calendar", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    now = datetime.now(timezone.utc)
    items = cal.events().list(calendarId="primary", timeMin=now.isoformat(), timeMax=(now + timedelta(minutes=15)).isoformat(),
                              singleEvents=True).execute().get("items", [])
    sent = state.get("sent") or []
    new = [e for e in items if "dateTime" in e["start"] and e["id"] not in sent]
    report_fetched(len(new))
    if not new:
        return {"reminded": 0}
    token = credentials.secret("TELEGRAM_BOT_TOKEN")
    for e in new:
        details = f"{e.get('summary')}\n{(e.get('description') or '')[:800]}\nWith: {', '.join(a['email'] for a in e.get('attendees', []))}"
        try:
            note = ai.generate(f"One short prep line for this meeting:\n{details}", max_output_tokens=60).text.strip()
        except (ai.AINotIncluded, ai.AILimitReached):
            note = (e.get("description") or "")[:120]
        link = e.get("hangoutLink") or e.get("location", "")
        text = f"⏰ {e['start']['dateTime'][11:16]} {e.get('summary')}\n{link}\n{note}"
        http.post(f"https://api.telegram.org/bot{token}/sendMessage", json={"chat_id": CHAT_ID, "text": text})
        sent.append(e["id"])
    state.set("sent", sent[-200:])
    return {"reminded": len(new)}

FAQ

Common questions

Which meetings get reminders?
Every timed event on the calendar you choose. All-day events and events you have declined are skipped.
Where does the prep note come from?
From the event title, description and attendees. AI turns them into one short line, and if that is not available the event description is used instead.
Can I change how early the reminder comes?
Yes. 15 minutes is the default, but you can set any lead time from 5 minutes upward.
What permissions does it need?
calendar.readonly; bot token. Nothing else in your accounts is used.
Does it need AI?
No, but you can ask for an AI step (for example a summary). It then uses ClickRuntime's built-in AI allowance.
How many runs does it use?
One run each time it runs (every 5 minutes). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Get a Telegram reminder before each meeting” from your assistant

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